Permanent Jobs
Senior PA in Asset Management firm – finance experience required / City/ £53k
Our client is a leading global asset management firm with a super culture and strong PA team and they are looking for a Senior PA to join them. This is a role to focus on 3 key senior members and their investment team in a varied and incredibly busy role. You will be based in their stunning City offices in a hybrid role of 4 days in the office and 1 from home. The key responsibilities are as follows:
- Provide support to a team of up to 10 investment professionals including 2 MDs
- Provide support where required in the following areas: CRM, marketing materials preparation
- Diary management including Investor meetings, Investment Committee & Board meetings
- Travel bookings
- Collating and filing expenses
- Minute taking
- Event planning and execution – for internal & client company events
- Answering & screening telephone calls
- Co-ordinate projects and project-led tasks
- Liaise with clients – internal & external – including Board members, portfolio company PA’s, business guests, IT, Marketing and HR teams
- Liaising with other executives on behalf of immediate team
- Collating and distributing papers for meetings and Board packs
- Managing databases and filing systems
- Wider office support including rotation cover for the Front of House
Skills & Experience:
- Solid previous experience as a senior PA or EA, within the finance sector
Personal Attributes:
- Ability to work effectively under time pressure and possible interruptions
- Strong work ethic and high attention to detail
- Excellent planning and organisational skills
- Flexible and able to work well as part of a team; a self-starter
- Ability to adapt within a fast-paced environment
- Trustworthy, reliable and discreet
- Excellent communication skills – written & spoken
- Excellent telephone manner
- Proactive & “can-do” attitude
- Highly presentable and articulate
The right candidate will have a least 3 years PA/EA experience, within professional services or finance, be super proactive, have great attention to detail and excellent verbal and written communications skills. This role would suit someone who enjoys a busy and fast paced environment.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Resilient EA Required for Fast Paced Investment Firm / Central London / Salary DOE
This is an exciting role for a resilient, smart and ambitious EA, with experience of a demanding, boutique investment firm, on the way up the career ladder. We are looking for a passionate and exceptionally organised individual who thrives in fast paced environments where they are juggling various workloads. The Principal/Founder of this family office has a deep interest in investments to do with climate change. It is a driven and passionate atmosphere and the team are small but high impact and all very switched on, proactive, lovely and work at a very fast pace. The COO has extensive experience in this world and is very impressive at what she does. Whilst she has had part time EA support so far, she really needs a dedicated full time EA moving forward as her diary and inbox are really demanding and she needs someone who can help filter, prioritise and flag emails, and stay on top of her diary to ensure everything is as succinct as it can be each day, even though it is subject to last minute changes. She is time poor and so needs someone who has bundles of initiative, is a self-starter and can work independently. Whilst an inspiring boss, she has very high standards, so this role needs someone calm, confident, resilient and able to work well under pressure. The Principal is a really down to earth, exceptionally busy and inspiring individual who travels extensively and requires someone one step ahead. Duties will include but not be limited to:
Executive Assistant Responsibilities:
- Complex diary management, including planning and scheduling meetings, managing time to best effect
- Organising international travel itineraries; flights, transfers, accommodation etc
- Inbox management for the COO prioritising relevant emails and responding where appropriate in a timely manner
- Acting as gatekeeper / point of contact for the COO & Principal and being their eyes and ears
- Preparing internal and external reports and documentation as needed
- Building and nurturing relationships with key clients, contacts, PE/VC firms etc
- Assisting with occasional events when needed (including organising logistics, venue, catering, invitations and attending events to help oversee them)
- Sorting and managing all expenses/invoices
- Providing travel support to other team members Light diary
- Assisting with business operations and implementing administrative systems and processes
- Assisting with legal administration
Private PA tasks:
- Booking personal appointments
- Sourcing gifts for friends and family
- Booking personal travel
- Assisting with management of private property
- Handling household bills, car MOTs and services, property insurance renewals etc
- Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc)
- Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc)
- Ad hoc errands
Whilst not 24/7, this role will require work out of hours and needs someone who will embrace that fast paced, exciting mission led culture and the need for flexibility that goes with it. There is huge scope to learn and grow with this opportunity for the right person and high performance is rewarded but you need to be calm, confident and thick skinned. The right candidate will have at least 4 years PA/EA experience and will have worked in a start up or investment firm. Experience in finance is a bonus, and candidates must be degree educated. Most importantly a hard-working attitude and pragmatic outlook are paramount. This role is based in their West End offices 4 day per week and 1 day working from home.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Team Assistant in Tech Founder’s Office / Central London / £55k DOE
This is an incredible opportunity for a skilled, bright and hard-working individual who is keen to learn and develop their career.
You will be working in the business office of a very successful and highly regarded UHNW founder and CEO of a global tech company, working alongside his really impressive long standing Senior Executive Assistant, in ensuring the smooth running of his daily life.
While the Senior Executive Assistant is there to train and mentor, the right candidate will need to be highly proactive and confident working independently. Previous experience and exposure of working with high-net-worth individuals or entrepreneurs in tech, is critical to ensure an understanding of the exceptionally fast paced, ever-changing and demanding nature of this world of work. We are looking for a high level of emotional intelligence, a meticulous attention to detail and a resilient nature; with an adaptable mindset and strong work ethic being key.
This person will be given full exposure to how the Founder / CEO’s office is run, with huge scope for long-term growth. Not only will you be working alongside a fabulous mentor, but you will also be at the heart of a driven, dynamic and fast-growing global team.
This role is hybrid but there needs to be flexibility as and when is needed and an awareness that there will be some out of hours work.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Administrative Assistant at Educational Consultancy / Parsons Green / £28-£32K
Our client is an educational consultancy that provides tutoring and consultancy services to UHNW families both in the UK and internationally and they are looking for a new administrator to join their small, friendly and passionate team. The role requires someone with excellent verbal and written communications skills, who will be comfortable liaising with HNWIs and their staff as well as nurturing relationships with teachers and tutors, and of course who can engage well with children! You will play an integral part in the business, helping with everything from scheduling appointments between teachers and clients to office management to database management. You will be working alongside a senior EA and supporting her. Duties will include but not be limited too:
- Liaising with UHNW clients and scheduling appointments and lessons
- Managing CRM system and approving lesson reports and flagging up issues
- Daily report to Founder with updates on reports
- Helping prepare information and packs for exams
- Nurturing relationships with teachers and onboarding new teachers
- Sending out contracts/registration forms
- Tracking staff holidays
- Mail Merge tasks (teacher recruitment)
- Office management: managing supplies, filing, couriers and all enquires
- Managing a high volume of emails from teachers and clients
They are based in great offices in Fulham, with access to a gym, trendy food trucks and situated amongst other offices. They are looking for someone with at least 6 months to 2 years admin/PA exp, who is tech savvy, proactive and super organised! If you’ve used mail merge before that’s a big plus! Excellent communication skills are key as its dealing with HNW clients who can be demanding. As a small company it’s a muck in, hardworking, team culture and they are a very friendly bunch and they have an office dog! This is a hybrid role but requires flexibility. They ideally want someone lives in an easily commutable distance, that could still get to the office even if transport strikes hit again.
Please note, that due to the high volume of applications we get for every job we post, we are only able to respond to successful applicants.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Travelling PA role / Requires Fluent French / £70 – £80k
We are looking for a PA with fluent French (must be mother tongue English) to assist an UHNWI across all of his affairs and travel with him internationally. You have to be very flexible and adaptable and happy to travel extensively and working to ever changing schedules. The role will include both business and private duties and you will be part of a great team to ensure his life runs seamlessly day to day. The principal has extremely high standards but is also polite and kind. He needs a PA who is professional, a great communicator, proactive and who thinks ahead. Experience of working with HNWIs is desirable. As with any job at this level attention to detail is key as well as discreet and the ability to problem solve, and think on your feet to make things happen within time constraints. They are looking for someone who is UK based even though the role requires extensive travel. Duties will include but not be limited to:
- Full diary management with strong attention to detail: scheduling meetings and calls across multiple time zones, adding all relevant correspondences, notes, and context to appointments, booking transportation
- Inbox management: prioritising relevant emails and responding where appropriate in a timely manner
- Acting as gatekeeper for the principal
- Drafting letters, emails and document in both English and French and maintaining filing system of all relevant documentation
- Researching and organising all personal holidays (villas/hotels, flight bookings, private jets, transfers, drivers etc.)
- Organising private events and booking reservations and doctor/dentist appointments.
- Purchasing gifts
- Ad hoc personal errands
This role will require someone who has the ability to multitask, prioritise and build relationships with people at all levels. The role would suit someone who is articulate, deeply organised, forward thinking, proactive, but who also has a friendly and easy-going and with heaps of common sense. You will need to have a calming presence, but have the ability to push back when needed and be happy to express your opinions when asked for them. The right candidate will have at least 5 years PA experience (ideally supporting a HNWI), fluent French and MUST hold a driving license. This is an incredible opportunity, where no two days are the same. This is not a 9-5 role and needs someone who is willing to work out of hours and be totally flexible.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Exciting 1:1 EA role at fast paced VC firm / Central London / £60k – £70k
This global, innovative VC firm is looking for a dynamic, driven and ambitious EA to support a VP in a very busy 1:1 role. The ideal candidate will demonstrate exceptional organisational skills, a service-oriented mindset, and the ability to thrive in an incredibly dynamic environment. The role involves a lot of event planning so experience in this area or project management would be incredibly beneficial and flexibility to attend occasional events (on average 1 per month) is required. You will be part of a small London team based in stunning offices and the role offers huge scope to grow and develop.
Key Responsibilities:
- Calendar Management
- Travel Arrangements
- Event Planning
- Assist in scoping and selecting suitable venues by visiting potential locations
- Manage events budgets
- Manage guest lists, including tracking RSVPs
- Track dietary requirements and other special requests
- Provide on-site support during events by welcoming guests and handling registration
- Support with briefing document preparation by compiling headshot galleries and bios for event materials
Expense Management and Reporting:
- Track daily expenses and prepare weekly, monthly, or quarterly reports
- Process invoices and assist with budget management
- Ensure compliance with company policies in all financial transactions
London Office Management:
- Serve as the primary point of contact for the London office
- Greet and assist all incoming guests to the London office
- Set up and maintain meeting rooms, ensuring they are always in good working order
- Oversee the overall upkeep of the office, including:
- Replenishing food and beverages and managing weekly food orders
- Organising group lunch orders
- Coordinate with building management and maintenance teams on all facilities matters efficiently and promptly
Support the EA team in planning off-site events for the Europe team
Key Attributes:
- Proactive and self-motivated
- Meticulous attention to detail
- Service oriented with exceptional communication skills
- Adaptable to flexible working hours: Someone who appreciates the global nature of the firm and is willing to occasionally work outside standard office hours as needed
- Tech-Savvy and enthusiastic: Excited about technology and its possibilities, with a willingness to learn and adapt to new tools and platforms
This is a really fast paced and busy role supporting an inspiring, driven and nice female VP who will nurture this EA and help them grow and progress. If you have proven EA experience in a fast paced and challenging environment and want to work in a varied and demanding role please send your CV ASAP. This role offers hybrid working with 4 days in the office, 1 from home.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Lovely EA & OM role at boutique accounting firm / Parsons Green / £50K / Hybrid
Our client is a small, successful and friendly software-led accounting firm in SW London and they are looking for an experienced and proactive EA & Office Manager to ensure the smooth running of the business so the two founders have more time to focus on clients and growing the business. They are a really nice, hardworking bunch and the London team is currently 4ppl strong but they have a wider team of c 30ppl. The two founders are lovely and really want to find someone experienced who will step into this role and enjoy carving it out and taking ownership of it. There is lots for someone to get involved with in terms of administration and operations for the business, but core duties will include but not be limited to:
- Diary management for co-founders; including planning and scheduling meetings
- Inbox management for co-founders; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner
- Acting as gatekeeper / point of contact for the co-founders
- Building and nurturing relationships with key clients
- Collating and sending out all client marketing emails and updates
- Overseeing office invoices and business banking payments
- Assisting with wider business administration, such as preparing internal and external reports and documentation
- Updating and monitoring the CRM system
- Managing all office filing systems
- Overseeing team training
- Assisting with employee on boarding and other ad hoc HR tasks
- Handling any IT or software issues
- Ensuring the office is fully stocked and kept presentable
- Answering calls and managing the office post; scanning, sending and saving appropriately
- Ad hoc personal support; booking appointments and restaurants etc
This is a great opportunity for someone looking for a busy and varied role but one that will offer a flexibility and good working hours within a fun yet grown up team environment. This role is hybrid (ideally 4:1 but there is flex) and candidates must have a positive, proactive nature and be willing to muck in across a small business but also take really ownership of this important role at the heart of the business. The right candidate will have at least 10 years experience behind them.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
PA to Founders of Interior Design Firm / Chelsea / £50-£60k
We are looking for a charming and experienced PA to support the successful founders of an interior architecture studio specialising in luxury hospitality and high-end residential design. The founders are a husband-and-wife team and very lovely but incredibly busy being successful business owners and hands on parents. As a result, they need assistance through all aspects of their family and business life and as they’ve never had a PA before they will want someone with the experience to gently guide them and suggest the best processes/systems to ensure their lives can be run efficiently and smoothly. They have a small, friendly and international team of just under 20ppl in the studio and everyone works on a hybrid basis. The duties will include but not be limited to:
EA responsibilities:
- Set up best-practice systems and procedures as required for collaboration and assistance to the Co-founders
- Full Co-founder diary management across business and personal schedules with strong attention to detail; including scheduling meetings and calls, adding all relevant correspondences, notes, and context to appointments, booking transportation etc.
- Co-founder inbox management: prioritising relevant emails and responding where appropriate in a timely manner
- Manage co-founders’ incoming and outgoing post, local and international couriers
- Assist the co-founder in their collaboration with the external social media and marketing team, prepare projects press data
- Taking minutes in meeting (attended by co-founders) and compiling action points
- Organising travel itineraries; flights, transfers, accommodation, restaurant reservations etc for co-founders
- Acting as gatekeeper on all co-founder incoming calls, fielding requests, following up appropriately and keeping the respective co-founder well informed
- Building and nurturing relationships with clients
- Conducting research/analysis as directed
- Preparing internal and external reports, documentation and communication, as needed and ensuring that all correspondence and relevant materials are produced in a timely and accurate manner
- Creating and maintaining a filing system of all relevant co-founder & business documents
- Assist with greeting guests coming into the studio and offering teas/coffees, phone answering and general reception duties
- Coordinate the usage of office meeting tables and assist with preparations for meetings.
- Monitor and manage office supplies. Order / purchase as necessary.
- Manage internal registries: alarm, keys, suppliers
- Manage general office organisation and housekeeping (cleaning, repairs, etc.)
- Assisting Studio Manager with ad hoc support when needed – Fill-in for Studio Manager on Fridays
- Collaborate with the Studio Manager for internal and external events (i.e. client events, socials, & dinners)
PA Responsibilities:
- Planning and organising personal travel itineraries and holidays schedules (villas/hotels, flight bookings, transfers, etc.)
- Overseeing and filtering and flagging all important communication from the children’s school and ensuring all events are sync’d with the co-founders’ diaries
- Booking all family appointments; dentist, doctors, restaurant reservations etc
- Organising events (e.g. private dinners, family parties, weekend trips)
- Creating and maintaining a filing/archiving system for personal paperwork
- Handling household bills, car MOTs and services, property insurance renewals etc
- Sourcing gifts for friends, family and staff
- Other ad hoc personal errands
The right candidate will have at least 3 years + PA experience supporting at director or founder level, possess excellent communication skills and have a proactive and problem-solving attitude. Some experience across both private and business PA support is required. This is a lovely role that someone can carve out and make their own. It will be fast paced and pressurised at times so someone calm, confident and personable is key. It’s a hybrid role but will require some flex. The studio is in Chelsea.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
EA & PA to Founder of ground breaking tech firm / South London / Salary DOE
This inspirational, driven and ambitious Founder is looking for an EA/PA to support him as he continues to grow an already established and successful tech business. Candidates MUST have supported at C-Suite in a high growth tech business for over 3 years. This pivotal role involves providing exceptional administrative, operational, and project management support of the highest calibre. The EA/PA will work in tandem with an existing Chief of Staff, ensuring seamless operations and strategic alignment within the Founder’s office. Occasionally, the EA/PA will also extend support to the executive team as needed. It is a dynamic, hungry and techy culture with the team all being passionate and results driven and this new EA needs to be of the same mindset. Whilst very engaging, this busy founder has very high standards, a passion for detail and he is deeply organised. The role is split 50:50 between private and business support and so a very close yet very professional relationship will be formed between the Founder and his new EA.
Key Responsibilities:
- Serve as the primary liaison between the Founder, the executive team, company employees, prospective clients, and external partners
- Efficiently manage the Founder’s schedule, coordinate daily activities, and prioritize tasks across multiple time zones with competing priorities, both from a hands-on and strategic perspective
- Collaborate proactively with the Chief of Staff and executive team to enhance operational execution and coordination
- Support the Founder with various errands when necessary
- Streamline processes and outcomes across various aspects of the Founder’s responsibilities, including overseeing all Business Unit updates, collating them into meaningful reports and executive summaries
- Facilitate cross-company logistics, including calls, offsites, and events
- Handle executive communications, such as taking calls, responding to emails, and interacting with partners
- Organize extensive and intricate global travel arrangements
- Create internal and external corporate documents, assemble presentations, and capture meeting minutes
- Maintain an orderly electronic document filing system
- Contribute to the development of a strong professional culture and ethically driven environment
- Demonstrate discretion when handling highly confidential information
Qualifications and Skills:
- A degree is highly desirable
- Substantial experience as an Executive Assistant, ideally within a Founder-led scale-up, family office environment, or companies directly supporting C-level executives/Business Owners
- Proficiency in Microsoft Office applications (Word, PowerPoint, Excel and Outlook) and Google Suite
- Outstanding organizational, time management, and problem-solving abilities, coupled with meticulous multitasking skills
- Exceptional attention to detail and a strong orientation toward precision
- A composed, approachable, and professional demeanour
This is not your normal 9-5 role but the Founder is also keen to keep a degree of work life balance in his own and his team’s lives and he does require a brief catch up over the weekend to get on top of the week ahead. As there are often last minute requests, he would like someone that is based in London so the commute is not too far. The ideal candidate should be self-motivated, an excellent problem-solver, and have a proven track record of engaging with Founders, Board members, and C-level executives. The ability to manage multiple priorities and tasks in a fast-paced, deadline-driven corporate environment is essential. This role is office-based five days a week (SW London), and the client wants someone London based or within 30 minutes by train. The scope to learn and grow is huge. This is a fabulous opportunity for a gifted EA who wants to be the true right hand to an inspirational tech Founder.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Financial Services EA based in Abu Dhabi
This driven, dynamic and international team require a talented and skilled Executive Assistant to support them in a busy traditional EA role. The role is based in Abu Dhabi in one of the top financial services institutions and will suit someone based locally or someone that would consider relocating from the UK. It requires someone with perfect English, strong secretarial skills and a can-do attitude. The role will involve but not be limited to:
- Organising complex national and international travel
- Managing very busy diaries and scheduling appointments
- Email correspondence
- Inbox management
- Taking phone calls and acting as a gatekeeper where necessary
- Database management
- Producing and formatting presentations and reports
- Organising events
- Project planning/management
- Research for the team
The successful candidate must have:
- Minimum of 10 years’ experience in general administrative and/or clerical work, preferably within financial services industry
- Good knowledge of PC applications, particularly Microsoft Office and other graphic and presentation
- Degree is not a requirement but is a plus
- Fluent English (this will be tested)
This is a wonderful opportunity to be part of a multinational team who are exceptional at what they do but approachable and friendly. They are looking for an EA who has first class communication skills both written and verbal, a positive attitude and someone who is polite, courteous, friendly and patient. It is imperative that you are discrete and able to deal with confidential information and are a team player who works collaboratively. You need to be able to work at a very fast pace, accurately and often under pressure. The compensation involves:
Compensation: Attractive package salary (incl. standard allowances), bonus eligibility, annual home leave ticket for self and family, medical (for self and family), schooling allowance for children, relocation allowance. If you are based in Abu Dhabi will include a housing allowance.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Temp Jobs
Due to the fast turnaround of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.