Permanent Jobs
Head of Office Management EMEA / Global Hedge Fund / City / Competitive Salary and Benefits
This global hedge fund in the City needs a Senior Office Manager to oversee their London office and several European offices.
This is a very fast paced role, and they need someone who is used to managing a team, overseeing an office, integrating systems and running multiple projects. As Head of Office Management you will be the lynch pin of the office support team and really add value to the office. You will be working closely with various teams, including legal, HR and IT and there is scope for long term growth, for a professional and driven individual.
Office Manager Key Responsibilities
- Provide guidance to Office Administrators to ensure their performance aligns with job expectations.
- Ensure each regional office is compliant with relevant legislation and industry standards relating to Health and Safety, data protection, and office security.
- Oversee proper maintenance of regional offices and uphold consistent operational standards.
- Monitor and uphold customer service standards. Foster a positive workplace environment in all offices and ensure consistent practices across locations.
- Partner with regional stakeholders; ensure teams are meeting the dynamic needs of the business.
- Ensure that regional teams welcome visitors professionally and serve as ambassadors of the firm.
- Assist HR with onboarding and offboarding processes, including seating arrangements for new hires and coordinating with hiring managers.
- Supervise office event coordination, maintaining consistency and adherence to budget across all locations.
- Administer the Office Management Jira Helpdesk in the assigned region, conducting regular reporting to monitor performance, and ensuring service level expectations are met by Office Administrators.
- Employ various online platforms including Jira, Confluence, Workday, Concur, and SMS to efficiently oversee daily operational activities.
- Serve as the emergency contact for out-of-hours issues within the region.
- Serve as point escalation for regional team/OA issues.
- Establish protocols for managing shared Office Management inboxes, ensuring timely responses from Office Administrators.
- Collaborate with other regional Heads of Office Management globally to develop and implement productivity and efficiency improvements.
- Implement office policies and procedures as needed to continually enhance the working environment.
- Work alongside regional stakeholders to help plan and execute desk relocations.
- Provide reports to the Head of Administration about regional developments and accomplishments, along with updates on team performance.
Required Qualifications:
This role requires a highly driven, results-oriented individual who can prioritize effectively, manage multiple projects simultaneously, and consistently deliver high-quality work within tight deadlines in a fast-paced environment. The successful candidate will possess excellent time management skills, be highly organized and proactive, and maintain a friendly, positive, and approachable manner when communicating with a wide range of personalities in high-pressure situations.
- 4+ years’ experience in a similar Office Manager / Head of Office Management role
- Strong proficiency in Microsoft office, specifically Outlook and Excel
- High level of confidence using software and internal platforms and ability to pick up new systems very quickly
- Demonstrated experience managing a remote team
- Experience using ticketing software and reporting based on data
- Previous roles in finance industry are a bonus
- Able to work occasional weekends or events, as needed
- Demonstrated experience interviewing and hiring team members
Salary and benefits:
- 5 days in the office
- Competitive salary and benefits
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
EA to Chairman / Family Office / Bristol / £55-70k DOE
This new family office in Bristol, is looking for an Executive Assistant/Private PA to support their Executive Chairman. The Executive Assistant will encompass both business and private PA duties for the Chairman and it will be very varied and at times, highly pressurised. It requires someone confident in their abilities as an Executive Assistant, who is resilient, honest, proactive and a great communicator. The Executive Assistant will need to be comfortable with last minute changes and used to planning ahead to facilitate the Chairman’s business and personal life.
Executive Assistant Duties:
- Comprehensive diary management, inbox triage, planning and administration
- Meeting preparation, agendas, papers, note taking
- Travel planning and end-to-end logistics, domestic and international
- Progressing a wide variety of tasks, both administrative and commercial, strategic and research based
- Event planning and coordination across the group
- Liaison with portfolio businesses, advisors, investors and external stakeholders
- General office management and administrative support, including Executive Assistant responsibilities for other team members if/when required/time permits
- Procurement: identifying, procuring, contracting and managing key suppliers and providers for the group
Private PA Duties:
- Coordinating a personal diary alongside professional commitments
- Household and home organisation and admin
- Family logistics
- Booking personal travel, appointments and other lifestyle support as needed
The Chairman is a very successful entrepreneur, with ambitious and exciting plans for the family office. He works quickly and needs an EA who enjoys a fast paced start up culture and varied workload. They are looking for someone with a track record of supporting fast-moving, hands-on principals. Candidates must have a minimum of 5 years + Executive Assistant experience and be within 20 minutes of Bristol and Bath.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
EA to Portfolio Manager & Team at Global Hedge Fund / West End / £80-£100k DOE
One of the leading hedge funds in the world needs a superstar EA to support a senior Portfolio Manager and his international team. It is a very fast paced role, working for a high performing individual and team and they need someone who can be the lynch pin and really add value as they are super busy. You will be working closely with the business manager and there is huge scope for long term growth, so they need someone with high EQ, who is professional and driven.
Key Responsibilities (but not limited to):
- Inbox management for the PM
- Arrange, confirm, and manage calendars for PM and team
- Scheduling meetings, end to end: meetings rooms, preparing notes, follow ups
- Arranging international travel plans
- Partnering and building relationships with senior Portfolio Managers and many other departments in the firm
- Preparing reports
- Managing expenses
- Organising team events and off sites
- Occasional personal work for the PM
We are looking for a proactive and driven EA (4 + years plus) who has excellent communication skills and the ability to liaise with colleagues at all levels. It is imperative that you are calm under pressure and able to prioritise well and can deal with a large volume of work and tight deadlines. You will have supported at a senior level before, have managed an inbox and busy workload and enjoy working to a very high standard. This role is hybrid 3:2. Previous experience in finance is required.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Recruitment Coordinator for Global Hedge Fund, Inital 3 Month Temp Booking / Salary DOE
Our client, a global hedge fund based in the City, is entering an extremely busy period as they head into campus recruitment season, and they are looking for someone who can join immediately as a Recruitment Coordinator on a three‑month temporary contract. If things go well, there is scope for the role to become permanent.
This role doesn’t require prior recruitment experience. Instead, they’re looking for someone who:
- Works confidently at pace
- Is comfortable with high‑volume admin
- Communicates clearly with a wide range of stakeholders
- Has experience scheduling meetings or managing diaries
- Is organised, detail‑driven and proactive
- Enjoys variety and can adapt when things change quickly
- The work is a mix of coordination and candidate management
Typical responsibilities include:
- Screening a high volume of CVs
- Progressing candidates to the next stage and gathering feedback
- Checking availability, arranging interviews and handling rescheduling
- Managing diaries and keeping all interviewers aligned on changes
- Keeping close communication with agencies to ensure candidates remain engaged
- Liaising directly with applicants and maintaining strong communication throughout
- Ensuring the recruitment process runs smoothly during a very busy period
- It’s a great opportunity for someone early in their career who wants exposure to a high‑performing, global team and the chance to grow within an established, successful company.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Office Administrator for Global Hedge Fund / 5 days in / City / £35-40k
This global hedge fund with the main office in London (near Liverpool Street) requires an office administrator to work alongside the office manager and three other office administrators to help them run the office. This role is varied and you will be based in stunning offices with spectacular views of London and be part of a super friendly global admin team.
Duties include:
- Arranging daily food deliveries with caterers and suppliers
- Liaising with multiple external suppliers to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management.
- Maintaining the office stationery, business cards and company branded equipment.
- Processing inbound/outbound mail to the London office, distributing to employees and arranging couriers or international carriers.
- Greeting visitors and coordinating in person or VC meetings.
- Ensuring health and safety standards are up to date, arranging fire safety/first aid training as needed.
- Planning quarterly office events at various new and interesting venues across London and running these events for up to 700 employees.
- Using Workday daily to submit office expenses for multiple employees.
- Producing high quality emails and messages to individuals at all levels of the organization.
- Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information
- Supporting HR with the onboarding/offboarding process.
- Ensuring meeting rooms are tidy, well stocked and ready to use.
Whilst this is a friendly and welcoming place it must be noted that it is a global hedge fund and so it is a pressurised environment and requires someone bright and quick to fit in with the team. The team have an incredibly flat structure and there is a sociable element especially amongst the admin team. This role requires a person who is confident of their own abilities, able to juggle several requests at any one time, and able to remain friendly and approachable when communicating with multiple personalities. At least 1 years previous experience in office administration is desired as is strong proficiency in Microsoft Office, and to be educated to degree level. You will need a high level of confidence using software and internal platforms and ability to pick up new systems very quickly. Please note that this role is based 5 days in the office and the hours are 8am – 5pm.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Executive Office Project Coordinator / London SW3 | Fixed-Term Contract
A privately owned investment firm based in Chelsea is looking for an exceptional individual to join its executive office on a fixed-term basis. This is a hands-on, project-focused role designed to bring lasting order to a high-priority set of organisational and administrative priorities and it requires someone who can work with both the strategic clarity and the practical diligence the task demands.
The role:
Working directly with the CEO and his EA, you will design and implement a long-term document and information management system that integrates physical paperwork, digital filing infrastructure and email systems. You will manage a significant backlog of physical documents, digitise records, catalogue an extensive art collection using a dedicated app, and help build a system that can be interrogated using AI. The CEO has a strong interest in how artificial intelligence can improve efficiency, and your views on this will be actively welcomed.
This is very much a roll your sleeves up kind of role. One day you may be mapping out a new filing architecture; the next you will be working through years of accumulated paperwork. Both matter equally.
What we are looking for:
You will bring absolute discretion and a proven track record of handling sensitive personal and professional information. You are highly organised, technically confident (including with AI tools) and comfortable working without extensive direction. Experience supporting a CEO, working in a family office, or in environments where confidentiality is essential will be an advantage. Maturity, sound judgement and genuine attention to detail are imperative. An interest in modern art would be a beneficial but not a necessity.
The details:
This is a fixed-term contract of approximately four months, working three to five days per week, with scope for review. The role is fully office-based in SW3. Salary is competitive and will be discussed on application.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
1:1 Private PA & EA role / from £85k + DOE / 3:2 / London
Our client is an UHNW individual who is looking for an exceptional private PA to support him across all of his affairs. He travels extensively and requires a PA who can be extremely flexible and provide lots of support out of hours. His schedule and plans often change at the last minute so someone who is adaptable, calm headed and works well under pressure is crucial. You will be working from a beautiful London based family office where there is a really supportive and fabulous team. The role will be extremely varied and duties will include but not be limited to:
- Providing high-level private PA and EA support
- Diary, lifestyle and administrative management, ensuring smooth day‑to‑day operations
- Organising and overseeing complex, high‑end international travel, including detailed itineraries and logistics, flights (commercial and private), hotels, transfers, visas, and drivers
- Acting as a key point of contact, liaising with suppliers, contractors and external service providers
- Supporting property-related projects, renovations and logistical planning
- Managing multiple properties, ensuring each operates efficiently and seamlessly
- Coordinating household operations and acting as a central point of contact to ensure the household runs smoothly.
- Directly line manage the principal’s housekeeper
- Assisting with a broad range of ad hoc tasks, projects and requirements as needed
- Ensure the family office workload is shared flexibly with a team spirit, to ensure effective and appropriate cover (eg peak workloads, holidays, sick leave, training)
- The ideal candidate will have at least 10 years + Private PA experience working for an UHNWI
- A confident, calm and unflappable nature is key. Strong academics is important, and a degree is desirable
- Discretion is also paramount in this role
- The role is based 3 days per week in the office so someone in London or within easy reach is a must.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Private PA / Berkshire / £50 – £60k DOE
We’re working with a UHNW private family based near Newbury, Berkshire, to find an exceptional Private PA. This is a genuinely rare opportunity with a close-knit household team, a family known for their loyalty and generosity, and a role where no two days look the same.
You’ll work closely alongside their existing PA, sharing responsibility for the smooth running of the family’s UK affairs. The remit spans financial administration across various UK entities, staff management, property and insurance, charity support, event planning, and general family PA duties. The family travel regularly, so there will be periods where you will need to work independently. Confidence, emotional intelligence and initiative are key.
What they’re looking for:
- Minimum 3 years PA or EA experience
- Private HNWI PA experience desirable but not essential
- Discreet, professional, and calm under pressure
- Deeply organised
Within approximately 40 minutes of Newbury
Berkshire (5 days on-site) with occasional London travel
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
EA at leading tech VC firm / London / hybrid / £45-60k DOE
This exceptional, fast-paced firm is looking for a talented and highly capable Executive Assistant to join their small but mighty team. You will be the primary support to the COO, owning their inbox with real confidence and authority. This is complex, high-volume work that requires someone who is sharp, proactive and two steps ahead at all times. Alongside this, you will provide light-touch diary and travel support to three partners and get stuck into events, marketing and office management as part of a truly varied and interesting role.
These are high-calibre, grounded and warm people who hold themselves and each other to a very high standard and who absolutely love what they do. It is a close-knit, high-trust environment where the right person will thrive.
This role is ideal for a switched on and driven candidate with great attention to detail, who is calm under pressure, takes real pride in the detail and brings energy and positivity to everything they do. You will need to be bright, agile and comfortable moving between tasks at pace. No two days will look the same and that is precisely what makes this such a brilliant opportunity.
The ideal candidate will have between 2 – 5 years experience and strong academics. A degree is not essential. This role is hybrid and working in lovely office 4 days per week.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Private PA to UHNW Couple / Mayfair / Global Travel | Fluent Greek Essential / Salary £50k DOE
This is a rare opening within a long-established private household team supporting a warm, family-orientated UHNW couple with properties across the world. The role sits alongside a Senior Assistant who has supported the principals for nearly two decades — someone who is genuinely invested in finding the right person and will provide thorough training and ongoing mentorship.
When not travelling, you will be based in the couple’s Mayfair office. The role requires approximately two months in Greece each summer (July and August), along with additional international travel throughout the year as the principals move between their various residences. Fluent Greek is essential. The couple have a large household team based in Greece, many of whom communicate exclusively in Greek, and your ability to liaise with them confidently will be central to the role.
The principals:
The couple are known within their team for being calm, considered and genuinely kind. They have exceptionally high standards, but those who work with them describe an environment built on mutual respect.
The role:
Working as part of a close-knit private team, you will support the day-to-day personal affairs of both principals with absolute discretion. Responsibilities will include diary and inbox management across multiple time zones, coordinating complex international travel by both commercial and private jet, managing personal errands and lifestyle requests, liaising with global household staff and maintenance contractors, drafting household staff contracts, and acting as a calm, informed presence within the wider team — someone who reads the room, anticipates needs and addresses issues before they become problems.
The couple travel with a large team and have substantial staffs at each residence, as well as a large extended family network. Emotional intelligence and people skills are as important here as organisational ability. You will need to build trusted relationships across a diverse group of people and cultures, and do so with warmth and professionalism.
What we are looking for:
Some prior exposure to HNWI or private household environments is important, though the role is structured to allow for growth — full training will be provided by the Senior Assistant. More than a specific background, we are looking for a particular kind of person: organised to an exceptional level, genuinely discreet, calm under pressure, and someone who takes quiet pride in doing things properly. A positive outlook and flexible mindset are non-negotiable, as is the ability to manage shifting priorities with composure.
This is a 24/7 role in the truest sense — your phone will need to remain on at all times. In practice, out-of-hours contact is rare and not excessive at weekends, but the right candidate will be someone who genuinely embraces that level of availability rather than tolerating it.
Practical details:
The ideal start date is May 2026, with an initial trial period of approximately one month before travelling to Greece for the summer season. The client will require a DBS check and there will be a task-based element included in the interview process.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
PA within Family Office / fully remote with some travel / £35-45k
This multifamily office is looking for a PA/EA to support the CEO, COO and one of their clients, an UHNWI within real estate. The role will be split between the executives and Principal, managing their time, arranging travel, booking meetings, attending online meetings and taking minutes, errand running and any ad hoc requests. Due the nature of the business, they need someone proactive, discreet, trustworthy and hard working. They are looking for someone with a couple of years’ experience within a family office, working as a PA.
The duties will include but not be limited to:
- Managing busy calendars across international time zones
- inbox management of email and WhatsApp; prioritising, drafting and editing correspondence.
- Managing international business and personal travel; including flights, hotels, transfers, and detailed end to end itineraries for trips.
- Gatekeeper: professionally handling all enquiries and professionally liaise with high level contacts
- Arranging personal documents, e.g. passports, visas
- Providing lifestyle management: medical appointments, personal errands, dinner reservations and securing tickets for events
- The role requires someone proactive, organised, reliable, used to working in a fast-paced environment, who is very professional, with some experience in a support function.
Candidates MUST with have 2-5 years PA experience supporting an UHNWI or working in a family office.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Team EA / City based global hedge fund / £40-45k
This global hedge fund based in the city is looking to expand their EA team due to growth of the business. The role is an EA position, supporting a team of 5-10 executives. You will be responsible for managing multiple priorities across various departments, maintaining confidentiality, and ensuring seamless day-to-day operations. It is a varied role with great training and huge scope to grow. The role will involve:
- General calendar management and scheduling of meetings
- Meet & greet guests
- Event planning for senior managers
- Manage expenses using Workday
- Prepare materials and documents for signature
- Coordination of travel booking
- Any ad hoc administrative tasks
- Required Qualifications:
- 3+ years’ experience in similar role
- Excellent communication and time management skills
- Team player essential
- Detail-oriented
- Self-starter, professional and organized
- Able to work under pressure
- Tech savvy and willing to learn
- No task is too small mentality
Nice to have:
- Fluent in French
The role is based near Liverpool Street and offers hybrid working 1:4. If you have a keen eye for detail, would like to work in financial services and have a desire to learn and grow please send your CV asap.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Community & Events Associate for private investment firm with regular global travel / £50-£70k DOE
This private investment firm/multi-family office that was set up for HNW families and entrepreneurs is looking to hire an experienced Events specialist. Alongside investing, they bring together a trusted community through intimate gatherings, private dinners, and special experiences across Europe and beyond. The events are invitation-only and thoughtfully designed and they are looking for a hands-on, highly organised and energetic Community & Events Associate to support the growth and delivery of the global events programme. This role sits close to senior leadership and plays an important part in shaping the experiences through which their community connects. This is not a conventional events role. It is an opportunity to work behind the scenes of carefully curated gatherings and to take real responsibility early on.
You will support the end-to-end delivery of the firms events programme, working across preparation, live execution and active follow-up and the role involves regular international travel (at least once per month if not more).
This includes:
- Supporting the delivery of private dinners, fireside chats, and curated community gatherings while managing multiple events and workstreams in parallel across Europe (and occasionally beyond)
- Working closely with senior leadership on guest experience, content flow, and on-site execution, ensuring each event reflects the intended tone, purpose, and level of care
- Assisting with guest-experience details end-to-end — including invitations, RSVPs, seating plans and VIP care — with a strong sensitivity to tone, taste, and audience
- Coordinating seamlessly with exceptional venues, galleries, restaurants, hotels, and trusted suppliers, often across different geographies and timelines
- Supporting speakers and special guests with logistics and care, including briefings, travel coordination, and calm on-site support
- Lead structured post-event tracking and follow-up, ensuring accurate CRM intelligence and measurable impact across engagement, referrals, and capital outcomes
- Supporting event-related content needs where helpful (photos, short videos, materials), in collaboration with internal or external partners
- Being present during live events to ensure smooth, calm, and discreet execution, proactively resolving issues as they arise
This role suits someone with an ownership mindset who enjoys being operationally close to delivery, takes pride in execution, and remains calm in fast- paced, high-expectation environments. The ideal candidate will have in excess of 5 years experience managing HNW events whether that is for a fashion brand, art gallery, auction house, luxury hospitality, private investment firm, VC firm or a private members club.
It is essential that you are
- Highly organised, proactive, and dependable
- Comfortable managing multiple tasks and working at pace
- Calm and composed during live, high-pressure moments
- Detail-driven, with pride in getting things exactly right pre, during and post event
- Naturally discreet and comfortable around senior and high-profile guests
- Curious, energetic, and motivated to learn by doing
- High ownership mindset: sees problems early and resolves them without escalation
The role will require lots of travel and long hours during event weeks. If you thrive on execution, enjoy responsibility, and care deeply about experience, this role will stretch you in the best possible way.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Temp Jobs
Due to the fast turnaround of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.