Permanent Jobs
Financial Services EA based in Abu Dhabi
This driven, dynamic and international team require a talented and skilled Executive Assistant to support them in a busy traditional EA role. The role is based in Abu Dhabi in one of the top financial services institutions and will suit someone based locally or someone that would consider relocating from the UK. It requires someone with perfect English, strong secretarial skills and a can-do attitude. The role will involve but not be limited to:
- Organising complex national and international travel
- Managing very busy diaries and scheduling appointments
- Email correspondence
- Inbox management
- Taking phone calls and acting as a gatekeeper where necessary
- Database management
- Producing and formatting presentations and reports
- Organising events
- Project planning/management
- Research for the team
The successful candidate must have:
- Minimum of 10 years’ experience in general administrative and/or clerical work, preferably within financial services industry
- Good knowledge of PC applications, particularly Microsoft Office and other graphic and presentation
- Degree is not a requirement but is a plus
- Fluent English (this will be tested)
This is a wonderful opportunity to be part of a multinational team who are exceptional at what they do but approachable and friendly. They are looking for an EA who has first class communication skills both written and verbal, a positive attitude and someone who is polite, courteous, friendly and patient. It is imperative that you are discrete and able to deal with confidential information and are a team player who works collaboratively. You need to be able to work at a very fast pace, accurately and often under pressure. The compensation involves:
Compensation: Attractive package salary (incl. standard allowances), bonus eligibility, annual home leave ticket for self and family, medical (for self and family), schooling allowance for children, relocation allowance. If you are based in Abu Dhabi will include a housing allowance.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
PA to Partners at leading boutique search firm / West End / up to £42k DOE
This is a fantastic opportunity for someone looking for a busy and involved PA role supporting senior individuals in a successful search firm. We have worked with this client for many years and as well as being a leading Executive Search firm they also have a fabulous company culture with a family feel. The role is supporting 3 to 4 partners and you will help project manage the searches they are working on and get involved in organising events. While they have high standards and need someone who can action tasks quickly, and with great attention to detail, they are also a really fun bunch to work with.
Duties will include but not be limited to:
- PA to a team of senior employees, providing comprehensive support
- Full diary management across multiple time zones
- Arranging client and candidate meetings, communicating with external high profile leaders and PAs
- Coordinating client and candidate interviews, both face to face and virtually
- Arranging domestic or international travel for the team, clients and candidates where appropriate (including visa applications where necessary)
- Managing the admin throughout team projects – processing/formatting CVs and uploading data and business development to the CRM system
- Producing/proof-reading/formatting all capability documents, proposals, search reports and engagement letters for clients
- Liaising with researchers to pro-actively discuss next steps in search
- Support business development activity, principally through sending proactive emails (when requested) to clients to secure meetings
- Record all business development and pitch related client meetings on CRM system
- Compile monthly expenses and submit to finance
- Provide holiday cove for other team members while effectively multitasking additional responsibilities
- Inbox management for senior team members, checking for any critical correspondence that may have been overlooked (if needed)
Key attributes for this role are a confident, capable nature and excellent communications skills wrapped up in a positive and proactive outlook. They will consider people with anywhere between 3 to 5 years PA experience however central to this someone having the aptitude and ability to think on their feet, work in a fast paced role and support a range of confident personalities. After the completion of the probationary period this role is hybrid and 3 days a week you are based in their West End offices.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
1st jobber – Receptionist & Office Assistant / Covent Garden / £30k
This boutique executive search firm near Covent Garden is looking for a lovely, bright and polite individual who is committed to joining their support team, taking on the important role of Receptionist on front desk, along with Office Assistant and Marketing duties. It is a busy position, offering real variety and responsibility as you take ownership of the front of house duties and more. The standout benefits are the lovely team, the supportive environment, and also the exposure you gain to the rest of the business.
The role incorporates the following duties:
Reception duties:
- Meeting and greeting all guests; clients, candidates, and potential new hires. This includes managing client interviews with candidates when held at the office
- Organising refreshments for all meetings including breakfast and lunch arrangements when necessary
- Coordinating the meeting room bookings through Microsoft Outlook and problem solving when there are clashes
- Confidently able to prompt staff in occupied rooms when meeting room bookings are back to back
- Maintenance of entire reception area including four meeting rooms, ensuring rooms are consistently of a clean and tidy standard
- Answering all calls, transferring where necessary and fielding cold callers appropriately
- Updating the Reception handbook regularly with updated passwords and details
- Order all stationery, paper, and kitchen/cupboard stock. Managing relevant office deliveries including fruit delivery
- Taking care of staff birthday cards
- Liaise with the cleaners on a regular basis to ensure office is kept pristine
- Managing the post and alerting staff to packages upon arrival
- Updating the office noticeboard with relevant upcoming internal events and details
Marketing support:
- Providing regular support to and working with the Marketing director
- Event coordination, venue finding/management
- Monthly newsletter management
- Enhancing our social media presence
Office Assistant duties:
- Processing/formatting CVs and uploading data and business development to CRM system
- Overflow support, and possibly cover for members of PA team which could include (but not limited to):
- Creating, formatting and proof-reading client proposals and reports
- Document binding
- Diary management including arranging meetings in the office and off site, and client/candidate interviews
- Booking restaurants
Desired candidate qualities:
- Professional, friendly and polite manner
- Confident, positive attitude and calm under pressure
- Ability to hold confidential information
- Experience with Microsoft Word, Excel, PowerPoint and Outlook
- Accuracy and good attention to detail
- Excellent oral and written communication skills
- Ideally prior Reception/front of house experience
- An interest in Marketing to be able to support our Marketing Director
- Previously worked in search (preferred but not desired)
This role is based 5 days in the office
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
EA to Founder & CIO at boutique Private Equity Fund / Mayfair / £70-£85k
Our client is the founder of a very successful boutique private equity fund with a green focus, and she is looking for a dynamic, super organised c-suite EA to support her. The role will involve everything from complex diary and travel management to sorting payments and invoices to organising events and AGMs with some overseas. You will be part of a small but very friendly team and based in their beautiful Mayfair offices 4 days a week with 1 day working from home. The founder splits her time between Europe and London, so building a trusting and reliable relationship is key and her EA will need to possess strong verbal and written communication skills, have excellent emotional intelligence and a strong work ethic. Duties will include but not be limited to:
- Manage complex diary scheduling, meetings, and travel arrangements, ensuring detailed itineraries and seamless coordination.
- Oversee corporate banking tasks, invoice payments, and expense reporting in collaboration with the CFO.
- Draft and send professional correspondence on behalf of the Founder, ensuring accuracy and alignment with their voice.
- Assist in preparing presentations, spreadsheets, and marketing documents.
- Build and maintain strong relationships with stakeholders, support teams, and Executive
- Assistants to enhance collaboration.
- Screen and manage incoming calls, prioritise inquiries, and provide timely follow-ups.
- Welcome and assist external visitors, maintaining a professional and polished office experience.
- Manage the OM, including conducting performance reviews and providing mentorship.
- Maintain an organised office filing system and collaborate with the OM to update and manage the contact database.
- Act as a liaison between the Founder and internal teams, facilitating effective communication.
- Plan and execute corporate events and AGMs with internal team members.
- Work closely with Investor Relations to manage and update the investor database, draft professional email communications, and conduct mailouts.
- Safeguard confidentiality and handle sensitive information with discretion.
- Coordinate with IT support to manage tech setups for meetings and troubleshoot issues as needed.
- Assist with onboarding new employees when needed, including scheduling orientations and preparing necessary materials.
- Liaise and maintain a strong relationship with the Personal Assistant to ensure calendars are aligned, avoiding conflicts or scheduling overlaps.
- Handle ad hoc administrative tasks to support the Founder’s needs.
The right candidate will be degree educated, have supported at a c-suite level before and thrive in a fast-paced role juggling multiple workloads and priorities. Previous experience in boutique finance would be ideal, however this is not a prerequisite as long as candidates have worked in equally fast paced environments where there are extremely high standards.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Operations & EA role at start up sports & entertainment investment company / West London / £40-45k
Our client is an extremely accomplished former sportsman who has founded a community and collective that supports talented individuals from the sports and entertainment worlds and helps them engage with broader career and investment opportunities. His goal is for the business to be a discrete but trusted community for a small selection of talent clients. Given his background he is already well positioned with a strong network around him to start accepting his first clients, however he wants to get a reliable and super organised, right hand person onboard first to help him administratively and operationally, so everything is running efficiently from the outset. From there the team will grow in time. As it’s a start up it would suit someone that can wear many hats, who is solutions orientated, really proactive and who will share their ideas. The founder is lovely, super personable, really organised and very passionate and wants someone with a similar outlook! The range of duties will cover but not be limited to:
- Cross-Functional Support:
Act as a key contributor across various departments, including operations, business development, and investor relations. - Collaborate on tasks that may span project management and administrative functions.
- Document & Data Management:
- Draft, edit, and manage high-quality documents, presentations, and spreadsheets.
- Ensure seamless organization of digital files, reports, and tools.
People & Culture:
- Foster strong relationships with team members, partners, and external stakeholders.
- Help build and maintain a collaborative and positive work environment.
Operational Efficiency:
- Develop and optimize processes to enhance day-to-day operations.
- Take initiative in solving challenges and identifying growth opportunities for the company.
This is a really varied role with huge scope to grow and it would suit someone who is hungry for a challenge and excited about joining a business at an early stage and grow on the journey with it. The right candidate will have some strong admin/operations/EA experienced under their belt already and be confident in their ability to add value and get stuck in. Experience working in a sports/talent agency, start up or investment/venture capital firm, would all be a big bonus. Strong verbal and written skills are paramount as is high attention to detail. This role is based in a shared office in Notting Hill and there is some flex for hybrid working but it’s not set in stone and there needs to be a willingness to work 5 days in the office.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Team EA & OM at boutique Hedge Fund Office / West End /£70-80K
Our client is a successful international hedge fund with a small but growing team of c around 12ppl in London. They have a fabulous EA in the team already and they are now looking to hire another Team EA to support the wider team and manage their lovely new office. They are West End based and are a truly lovely and welcoming bunch of people. They work hard and things do move at a fast pace, so they need Team EA who has worked in finance before and is skilled at prioritising and juggling busy diaries and international travel itineraries and making sure things are running smoothly. Duties will include but not be limited to:
- Heavy internal and external meeting scheduling
- International travel arrangements including detailed itineraries
- Preparing expense reports for professionals, as well as broader team support as needed
- Phone line coverage
- Assistance with ad-hoc projects
- Managing visitors and welcoming guests, coordinating with building security
- Opening and scanning mail, copying, obtaining signatures, accepting deliveries
- Managing and ordering office supplies
- Managing catering and lunch/dinner as needed; conference room booking for meetings
- Preparing meeting materials (presentations, books, bios etc.)
Skills and Requirements
- 4-6+ years of solid administrative experience with a track record of professional success; financial services experience strongly preferred
- BA/BS preferred with solid academic performance
- Strong verbal and written communication skills
- Strong knowledge of Microsoft office products
- Exceptional organizational skills and impeccable attention to detail
- Ability to maintain process and meet deadlines
- Self-starter, strong work ethic, and team player
- Strong problem-solving skills
- Excellent judgement and someone who takes pride in their work
- Maturity and high degree of professionalism
- The successful candidate will be well-organised, have high attention to detail, have great communication skills, a willingness to muck in, and have a strong desire to help others. The ability to build relationships at all levels is essential. The team are in 5 days and would love someone who is willing to do the same, but Fridays can be worked from home if preferred.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
EA to Portfolio Research team at global hedge fund / Mayfair / Salary DOE
This leading hedge fund is looking for an experienced EA to support the 2 Co-Heads of the Portfolio Research team. You will focus on these 2 senior induvial and provide ad hoc support to the global team of 8 ppl. The role is fast paced and dynamic and will require someone who has worked within financial services before. This is a brand new role and so you can come in and really carve it out for yourself. This team (and therefore this EA) are privy to a lot of sensitive info and have a very good overview of the business as a whole.
They are looking for an EA who is quick, efficient, accurate, with a positive character, a good knowledge of London and someone who has the ability to be one step ahead and problem solve.
The role will involves complex calendar management, scheduling calls and meetings, gatekeeping, managing relationships with investors, booking travel, expenses and ad hoc research amongst other things.
Requirements
- Experience in a similar role, ideally in a hedge fund or financial industry would be beneficial. Prior knowledge of the industry and a familiarity with a similarly-structured organisation would be helpful
- Extremely detail-oriented and organised. Someone who is always on top of tasks and information, and able to respond and adapt to frequent changes
- Common sense, self-sufficiency, and the ability to use initiative. The ability to work things out without asking too many questions.
- Strong problem-solving ability. Able to carefully think through potential outcomes and consequences, think creatively about solutions, and come up with a solution on the spot
- Strong emotional intelligence, and an ability to ‘read people’ – knowing what to do, write, or say to the right person, at the right time
- Integrity – discretion and prudence are of utmost importance
This role is based 5 days in the office in Mayfair.
Salary will depend on experience.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Receptionist at lovely Hedge Fund / Central London / Salary DOE
This very successful hedge fund is looking for a bright, professional and personable 2nd or 3rd jobber who is looking for a busy reception role within a friendly company that offers good long term growth for the right person in the years ahead. The role requires a friendly and proactive individual to manage the front of house and meetings rooms alongside another receptionist whilst also being happy to help the admin team with anything from photocopying and facilities to organising the annual corporate events. It will require someone who will is professional, friendly and a team player. The duties will include but not be limited to:
- Meeting and greeting visitors
- Handling phone enquiries
- Managing the meetings rooms
- Assisting with the set-up of conference and video calls
- Booking couriers, taxis and distributing office mail
- Liaising with the facilitates team to sort maintenance issues
- Supporting on other ad hoc admin tasks
They want someone with some proven office experience (minimum 1 year+), who is a team player and hard working. Experience using MS Office is required and strong verbal and written communication skills. They are looking for candidates who are educated to A Level or degree level. This role is based in their beautiful offices 5 days a week.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
EA & PA to Founder of ground breaking tech firm / South London / Salary DOE
This inspirational, driven and ambitious Founder is looking for an EA/PA to support him as he continues to grow an already established and successful tech business. This pivotal role involves providing exceptional administrative, operational, and project management support of the highest calibre. The EA/PA will work in tandem with an existing Chief of Staff, ensuring seamless operations and strategic alignment within the Founder’s office. Occasionally, the EA/PA will also extend support to the executive team as needed. It is a dynamic, hungry and techy culture with the team all being passionate and results driven and this new EA needs to be of the same mindset. Whilst very engaging, this busy founder has very high standards, a passion for detail and he is deeply organised.
The role is split 50:50 between private and business support and so a very close yet very professional relationship will be formed between the Founder and his new EA.
Key Responsibilities:
- Serve as the primary liaison between the Founder, the executive team, company employees, prospective clients, and external partners
- Efficiently manage the Founder’s schedule, coordinate daily activities, and prioritize tasks across multiple time zones with competing priorities, both from a hands-on and strategic perspective
- Collaborate proactively with the Chief of Staff and executive team to enhance operational execution and coordination
- Support the Founder with various errands when necessary
- Streamline processes and outcomes across various aspects of the Founder’s responsibilities, including overseeing all Business Unit updates, collating them into meaningful reports and executive summaries
- Facilitate cross-company logistics, including calls, offsites, and events
- Handle executive communications, such as taking calls, responding to emails, and interacting with partners
- Organize extensive and intricate global travel arrangements
- Create internal and external corporate documents, assemble presentations, and capture meeting minutes
- Maintain an orderly electronic document filing system
- Contribute to the development of a strong professional culture and ethically driven environment
- Demonstrate discretion when handling highly confidential information
Qualifications and Skills:
- A degree is highly desirable
- Substantial experience as an Executive Assistant, ideally within a Founder-led scale-up, family office environment, or companies directly supporting C-level executives/Business Owners
- Proficiency in Microsoft Office applications (Word, PowerPoint, Excel and Outlook) and Google Suite
- Outstanding organizational, time management, and problem-solving abilities, coupled with meticulous multitasking skills
- Exceptional attention to detail and a strong orientation toward precision
- A composed, approachable, and professional demeanour
This is not your normal 9-5 role but the Founder is also keen to keep a degree of work life balance in his own and his team’s lives and he does require a brief catch up over the weekend to get on top of the week ahead. As there are often last minute requests, he would like someone that is based in London so the commute is not too far. The ideal candidate should be self-motivated, an excellent problem-solver, and have a proven track record of engaging with Founders, Board members, and C-level executives. The ability to manage multiple priorities and tasks in a fast-paced, deadline-driven corporate environment is essential. This role is office-based five days a week (SW London), with frequent travel within London and occasional international travel required. The scope to learn and grow is huge. This is a fabulous opportunity for a gifted EA who wants to be the true right hand to an inspirational tech Founder.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
PA to MD and Investment Directors at Private Equity Firm / West End / £60-£70k + good bonus
This leading private equity firm in Mayfair is looking for an exceptional PA to support at MD/Partner level for a team of 3 investment professionals. This company is renowned for looking after their support staff and they have the most spectacular offices with an onsite private gym with personal trainers, stunning changing facilities, and a stylish coffee bar. The role is to support an MD and two Directors in the investment side of the business so it is incredibly fast paced and requires an experienced and very talented PA with financial services experience (preferably private equity).
Key responsibilities include:
- Extensive and intricate diary management that moves at pace
- Inbox management for the Partner
- Supporting all administrative needs and correspondence
- Building relationships with portfolio companies and other third parties
- Arranging all travel, domestic and international
- Management of expenses
- Undertaking ad hoc personal errands (to a lesser degree)
- Maintain contacts database
- Preparing documents for board meetings, VCs and calls
Requirements for the role:
- The ability to work autonomously, managing ever changing, complex diaries, planning strategically and prioritising where necessary
- Possess a natural gravitas and meticulous attention to detail, be able to work to tight deadlines often under pressure
- Be a real team player working closely with other Assistants as the team is incredibly collaborative and everyone takes huge pride in the work that they do – no task is considered too menial
- Excellent knowledge of MS Office software
- Excellent communication skills and telephone manner
- Pro-active, self-starter with a flexible approach
- Friendly and warm, quietly efficient & a modest yet confident nature
- Graduate level and ideally have supported at senior level, in Private Equity, Asset Management or similar
The role is based 5 days in the office and along with the competitive base salary they reward hard work with very generous bonuses that are definitely up there at the top end of the market. If you are a driven, ambitious and talented finance PA looking for an amazing new home please send your CV ASAP.
If you would like to apply for this role please send your CV to: [email protected] quoting the job title.
Temp Jobs
Due to the fast turnaround of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.