Current Jobs

Permanent Jobs
Private PA to support Chief of Staff/Director at Private Family Office / Remote / £50-£70k

This private family office is responsible for all the private affairs relating to a Principal, his wife, 2 children and private staff.  The Principal co-founded a very successful hedge fund and he recently relocated his family from Hong Kong to the UK.  The family have a Chief of Staff who has supported them (initially as their private PA) for a few years since they relocated from Hong Kong to the UK and was responsible for setting up their family office.  Her role has grown significantly and she now requires a PA to support her.  We are searching for an experienced private HNWI PA to work on a remote basis however it will require some flexibility to come into central London 1-2 times per week if needs be, so a quick and convenient commute into central London is important. A large portion of the role will be managing and staying on top the Chief of Staff’s extremely busy inbox. She is the main point of contact for the Principals across all of their affairs so everything goes through her and it is often subject to lots of last minute changes, especially their travel plan and itineraries.  Similarly, her inbox gets filled up each day with messages from contractors, agents and vendors that she is working with across multiple projects and so a key part of this role is not only filtering and flagging emails, but crucially extracting the information from the emails that she needs to see as well as what needs responding to or actioning. This PA must have a detailed understanding of what is going on in every project and be able to communicate in a clear and concise way what needs addressing to move forward. Inbox management takes up about 40-50% of the role, and it will require good written skills as you will be drafting emails on her behalf.  It is  really interesting work as there is a huge range of projects ranging from staff pay reviews and HR tasks, to sourcing new private jet providers and sorting club memberships to running property renovations and purchases. Other examples might be, carrying out research (e.g. finding the best place for a treatment, researching nutritionists, sourcing gifts etc), filling out application forms, running payroll reports, drawing up new starter forms, updating spreadsheets, maintaining filing systems etc.  It will require someone tech savvy with the ability to quickly learn new software or apps.   The role may also involve some ad hoc private PA support to the COO of the hedge fund (20% of the role).  The ideal candidate will have a resourceful, problem solving and solutions orientated attitude. It is fast paced and requires lots of juggling but the Chief of Staff is genuinely lovely and will be great to work alongside.   We are looking for someone with previous private PA experience who understands that ever changing nature of supporting HNWIs.  The role does not require extensive amounts of work outside of normal working hours however this person might be contacted out of hours and will definitely need someone that can keep an eye on their phone.  Someone with a 9-5 mindset won’t be right.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

EA to 2 MDs and Team at Mortgage company / City / £48k 

This market leading mortgage lending business is looking to hire an EA to support 2 members of the senior management team plus a team of 12ppl.   The role focusses 75% on one of the MDs who is incredibly friendly, charming and busy!  He needs someone who can be one step ahead off him with great inbox management skills and the ability to gatekeep.  The key responsibilities are as follows:

  • Managing calendars and set up meetings
  • Inbox management
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Tracking and following up actions
  • Make travel and accommodation arrangements for the Executives and wider team
  • Expenses
  • Support on general office administration and administrative support for the wider team
  • Creation of presentations
  • Assisting with board meetings and taking minutes
  • Researching projects
  • Office management duties
  • Team collaboration supporting various initiatives and ensure alignment with organizational goals
  • Event planning

We are looking for an experienced PA with outstanding organizational and time management skills, excellent verbal and written communications skills, a positive outlook and an upbeat personality.   The role offers hybrid working with Tuesdays to Thursdays being office based and Monday and Fridays from home.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

Head of Operations / Vienna / Salary DOE

We are looking for an experienced Head of Operations to work for this incredibly exciting and growing global business/brand that spans a number of areas such as motorsports and fashion. This is a young company that is growing rapidly and will provide the opportunity to be part of something big and to have the chance to actively shape it.

As the Head of Operations your role will involve managing the day to day operations of the office, managing the team of 4 and overseeing all the operations for worldwide high-class events. In relation to the events you will be responsible for spearheading the planning, coordination, and execution of all events hosted by the company and leading the day-to-day operations of the team. The ideal candidate is a proactive person with a proven track record of ops and success in event management who thrives in a fast-paced, dynamic environment and has the ability to adapt quickly to changing priorities and deadlines.

Key Responsibilities:

Operations and Event Execution:

  • Oversee all aspects of event logistics
  • Coordinate with internal and external stakeholders to ensure all event components are delivered on time and within budget
  • Manage onsite event operations, troubleshooting any issues that may arise and ensuring a flawless guest experience
  • Manage the team in pre-production, production and post production of the event

Team Leadership and Development:

  • Lead the internal team (3-4 professionals) on a day to day basis, providing guidance, mentorship, and support to ensure their success
  • Foster a collaborative and inclusive work environment that encourages creativity, innovation, and excellence
  • Conduct regular performance reviews and provide ongoing feedback to team members to drive continuous improvement

Event Strategy and Planning:

  • Develop and implement a comprehensive events strategy aligned with the company’s goals and objectives
  • Collaborate with cross-functional teams to ensure seamless execution of events from concept to completion

Client Relationship Management:

  • Build and maintain strong relationships with clients, vendors, and partners to ensure client satisfaction and loyalty
  • Consult with clients to understand their event needs and preferences, and tailor event solutions accordingly
    Act as the primary point of contact for clients throughout the event planning process, providing exceptional service and support

Budget Management:

  • Create and manage event budgets, ensuring financial objectives are met while delivering high-quality experiences
  • Monitor expenses and revenue streams to optimize profitability and ROI for each event
  • Negotiate contracts with vendors and suppliers to secure favourable terms and pricing

Qualifications:

  • Language: German is a plus
  • Minimum of 3-5 years of experience in event management, with a proven track record of planning and executing successful events of varying scale and complexity
  • Strong leadership skills with the ability to inspire and motivate a team to achieve common goals.
  • Exceptional communication, negotiation, and interpersonal skills, with a customer-centric approach to service delivery
  • Ability to thrive in a fast-paced, dynamic environment and adapt quickly to changing priorities and deadlines
  • Flexibility to work evenings, weekends, and holidays as required by event schedules

Whilst this is a role that focusses heavily on events it is not one that requires concept creation, it is more about project management, managing vendors and 3rd parties in terms of relationships. The team management is also a big part and they are looking to hire someone who is passionate about managing a team, who has the drive to go the extra mile and to help them drive the vision of the business. It will require someone who can motivate and lead a team so that targets and deadlines are met. As it is a small start-up company it will require someone incredibly resourceful with heaps of energy, initiative and passion. The scope to grow with this role is huge but it will not be an easy task. You will get to travel to extraordinary places and meet amazing people, but it will require hard work, grit and determination. This is truly a wonderful opportunity for someone ambitious, smart and career driven.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

EA & Office Manager at boutique investment firm / Hybrid working / 1 year Maternity contract / Mayfair / £40-£50k

This charming boutique investment management business in the heart for Mayfair requires a top EA to cover a 1 year maternity contract.  The team in London is a team of 6 and they currently have a fabulous EA who supports them across business EA duties, office management and some personal PA elements.  She absolutely loves the team she supports and it’s a flat structure and relaxed office vibe.  The team have all known each other for many years and it’s not a stressful environment, but they do all work to high standards and have high expectations.  They can offer hybrid working and historically have paid very generous bonuses, so it really is a great opportunity.  The key responsibilities are as follows:

Office Management

  • Being the main point of contact for deliveries, phone calls and visitors
  • Preparing the meeting rooms and keeping the kitchen and office tidy
  • General building management / Liaising with office suppliers
  • Supporting the accounting department (i.e.: filing invoices)
  • Purchasing stationery, groceries and other office resources
  • Health & Safety update – Fire safety and first aid training needed. (Courses can be completed on starting the role)
  • Maintaining office plants, notifying getting the cleaner to water whilst on holiday
  • Printer outsourced management, maintenance of the printer – cartridges, paper, meter readings of printer etc.
  • Maintenance of the water machine with regular filter changes

General EA tasks

  • General EA duties assisting the COO, CIO
  • Diary management
  • Meetings organisation, booking lunches and restaurants
  • National and international travel co-ordination including visas
  • Gate keeping/time management
  • Providing some ad hoc private assistance to one of the Partners (will be supported by the current EA)
  • Maintaining the contact database and recording the monthly backup
  • Post – scanning, emailing, filing of bank statement and charges
  • Maintaining invoices alongside the Finance Manager
  • Admin for affiliated company that is also based in their office – inbox management, scheduling calls, meetings, booking external meeting rooms, booking restaurants, registration for conferences, and travel
  • Checking the schedule for the week ahead, and the next day, reconfirming calls and meetings
  • Management of subscription for journals
  • Registration for conferences, with travel and setting up all 1×1 and group meetings
  • Business travel receipts and expenses/reimbursement to staff
  • Updates to KYC, keeping aware of passport expires/visa renewals

Client

  • Updating investor classification and history spreadsheet (Good Excel skills therefore needed)
  • Point of contact with external IR team to arrange meetings/calls
  • Updating the IR team payment schedule with monthly adjustments – updating the IR spreadsheet
  • Distribution of client monthly factsheets

IT Management

  • Project managing all things IT alongside COO
  • Management of WIX website
  • Using Xero to upload expenses and reconciling receipts

They’d like someone who has worked in a small company before and who understands the need for adaptability and a proactive nature. Ideally this person will have 3-5 years EA & OM experience and be committed to staying a full year.

The current EA & OM is off on maternity leave in mid-June, so they are looking for someone to start at the beginning of June for a handover. This is a year long contract and they will give a completion bonus of 10% to ensure someone stays with them until the current EA is back. On top of this they also offer very generous discretionary bonuses which this hire will be eligible for.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

PA to 5 Senior Directors / Southampton / £35k

We are looking for a talented PA to support 5 busy senior Directors of a leading national retail firm. The role is based in Southampton and will be based in the office 3 days with 2 working from home. The role incorporates the following key responsibilities:

  • Diary and email management using your judgement and initiative to manage, prioritise and escalate things where appropriate
  • Meeting organisation including departmental events, off-site meetings and social activities with internal and external stakeholders.  Ensuring that all digital facilities/rooms/venues are booked where applicable
  • Managing travel arrangements, such as flights, cars and trains, ensuring the most efficient mode of transport and timings are selected within budget
  • Preparation of relevant documents for meetings including support with writing papers and preparing presentations
  • Dealing with routine administration, post and enquiries via email and telephone, filtering where necessary and dealing with enquiries
  • Attend meetings as required, taking minutes and following up on agreed actions
  • Provide SAP HR functional administration, including maintaining absence, holidays etc
  • Process invoices and expense claims
  • Assist with creating new starter induction schedules, ensuring user system is set up and they have equipment ready on their first day
  • Assist other Functional PAs to cover for holidays and sickness

This team are truly inspirational and pioneering so it will require a very talented, experienced and deeply organised PA to make them as efficient as possible. For the right person there is scope to grow and take on more responsibility in this role. We are looking for someone who is an experienced business PA with good corporate experience who has supported at a senior level. You must be super organised, have excellent attention to detail and great communication skills, with a curious mindset and a hunger to grow and learn.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

EA and Office Manager at boutique firm / Mayfair / £40-£45k

This commodities firm based in the heart of Mayfair needs a talented EA/Office Manager to run the office and to support the General Counsel and CFO.  Due to the nature of the work that the GC does it would be incredibly beneficial if this person has legal experience either from a law firm or from an in-house legal support role, however it’s not a prerequisite and can be learnt.  It is a small office of 12ppl and so it has an intimate feel but they are a global company specialising in precious metals so it can be very fast paced and pressurised at times.

Key responsibilities are:

  • Diary management for the GC & CFO
  • Producing/amending/editing documents including Legal and Company secretarial documents
  • Preparing letters, emails and processing documents including e-signing using MS Word, Adobe and MS Excel
  • Assisting Company Secretary to prepare and maintain up to date annual Board calendar and organising board and committee meetings
  • Assisting to prepare board packs
  • Loading contacts/notes on CRM database
  • Organising global travel (using company travel agent)
  • Office supply restocking, i.e. stationery, equipment, kitchen supplies including keeping tidy and in good order
  • Managing office equipment needs/procurement of necessary items, e.g. furniture;  hardware/ IT and telecoms equipment
  • Manage, co-ordinate and maintain diaries, including long term diary planning, travel arrangements and appointment requests
  • Ensure management is well prepared for meetings including agenda and documentation preparation for internal and external meetings in a timely manner
  • Organise, co-ordinate and manage internal events
  • Arrange videoconferences / teleconference meetings nationally and internationally over a number of time zones
  • Attend and co-ordinate meetings in order to compile, transcribe and distribute minutes and associated materials of meetings
  • Arrange and co-ordinate all aspects of visits for Board representatives and executive management from UK Corporate Office to global offices including internal flights, accommodation, meetings and accompanying documentation
  • Receive and screen incoming communications providing information which regularly requires the use of sound judgement and interpretation of policies and procedures
  • Monitor and track incoming and outgoing tasks for their deadlines alerting stakeholders to upcoming deadlines and ongoing commitments
  • Reconciliation of expenses

The ideal candidate will have legal experience, a good business acumen, strong MS Office skills, the ability to work at a fast pace and to multi-task.  Strong communication skills are required with the confidence to be able to ask questions and to work autonomously. As the General Counsel deals with a lot of legal documents, contracts and agreements he requires someone who can work at a fast pace and have a sense of urgency as they often have to turn around important documents very quickly.  This is a small and intimate head office for a fast-moving company with a lot happening within the business.  The team are incredibly busy but friendly and the role really will be what you can make of it. This is an office based role (5 days per week) and the hours are 9am-5pm.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

PA to MD at Boutique Mayfair finance house / West End / £50k

Our client is based in lovely offices near Green Park and they are looking for a new PA to join their friendly team of around 25ppl. There are 3 MDs and each has their own PA, however one of them is relocating out of London and hence they are looking for her replacement. This role is working alongside two other lovely and skilled PAs and within a really great team environment. The focus of the role will be 1:1 business and personal support to one of the MDs as well as light touch support to three partners. The MD is friendly, quite traditional and very good at what he does. However he works to very high standards and can be a perfectionist so someone with high attention to detail is paramount. Similarly there are lots of moving pieces across his business and private affairs so it can be very fast paced at times and he needs someone who can juggle workloads, prioritise and pre-empt. As it is a small company, all the PAs muck in around the office whether its meeting and greeting guests and sorting stock or organising internal and external events and helping with HR duties.  It’s a lovely place to work with a great culture. The role would suit someone with at least 2yrs+ EA/PA experience and whilst finance experience is preferred, someone who has supported a HNWI in some capacity could also work.  This role is based 5 days in the office.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

Part time Recruitment Resourcer / Remote / £35k

We are looking for an EXPERIENCED recruiter who wishes to work part time and remotely as a Resourcer.  You will work with an extremely experienced and talented team of recruitment consultants who require someone with fantastic people and communication skills, emotional intelligence and most of all passion for recruitment.  The role offers great flexibility and a fascinating, global and diverse client base ranging from HNWIs, Tech Firms, Hedge Funds, Entrepreneurs and so much more.  The focus is on Support/Admin/PA roles and the key responsibilities are as follows:

  • Sourcing and selecting candidates from job boards and social media
  • Speaking with candidates on the phone to establish initial relationships and assess skills etc
  • Doing in depth candidate interviews to thoroughly understand skill set, motivations, character and prior experience to match appropriately with vacancies
  • Accurately logging candidates’ details following registration and inputting onto the company database
  • Gaining an in-depth knowledge of live roles in order to be able to explain positions to candidates in great detail
  • Writing candidate profiles
  • Formatting and preparing CVs to be sent to clients
  • Developing strong relationships with candidates and always keeping in touch with them
  • Assisting consultants with recruitment admin such as advertising roles, social media, scheduling interviews/sending out confirmations, data input etc

We are looking for someone who can work around 20-30 hrs per week across 3 or 4 days. This role offers the chance to have a flexible and remote role whilst working amongst a skilled and friendly team.  We are looking for someone who genuinely appreciates what a good recruiter looks like and someone who has a positive outlook, passion, curiosity, tenacity and the ability to work at a very fast pace and under pressure.  As this is a remote role it requires top notch communication skills and an individual who can prioritise and work autonomously.  Whilst we are a remote team we have a fabulous work culture and socialise regularly.  If you love recruitment and the above role appeals, please do get in touch ASAP.

Salary: Circa £35k pro rata plus team performance bonus

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

EA to beauty industry expert / Central London / £50-£60k

Our client is a veteran of the beauty industry, with an incredible network and deep understanding of how it works. She is a writer, content maker and influencer in this space and she has been very successful in building a really loyal community of followers and she gives unbiased, tried and tested advice on everything from skin care and cosmetic procedures to who the best and most trusted doctors, therapists and clinics are.  Due to the success of this online beauty platform, the demands on our client’s time have escalated and as such she is in need of a skilled EA to help manage her ever changing schedule so she can operate more efficiently, and to bring in some structure around her as the business scales. They are currently an intimate, passionate and friendly team of 4ppl, working with additional freelancers as and when required. They are based in a home office currently, in central London, but will shortly be moving to new offices. Our client is very passionate about what she does and has a typically creative approach to her work. There are lots of moving pieces and anyone day in her week could involve anything from attending and speaking at an industry event and writing an article with a last minute deadline to filming online content and trialling a new cosmetic procedure. As a result, she needs an EA who can juggle workloads, prioritise and who will get to know the context of the space they are working in. Additionally, the role needs someone who can gently manage up and who has excellent EQ and communication skills. As it’s a small business that is scaling, an unflappable, muck in, and adaptable nature is paramount. It’s a really exciting time to join the company and you will be at the beating heart of a very interesting business.

Duties will include but not be limited to:

  • Act as the main point of contact, determining priority of matters for attention of the principal, redirecting matters for other staff to handle, or handle matters personally, as appropriate
  • Triage emails & messages, addressing those that do not require the principal’s attention and escalating business critical as applicable
  • Triage social media enquiries to the marketing team, only escalating the small percentage that require the principal’s attention
  • Filter requests to attend tradeshows and other social events and/or freelance writing requests, balancing the benefits to the business with the principal’s capacity to attend / deliver
  • Draft, review and send communications on behalf of the principal to include responses to emails, social messages and telephone enquiries
  • To undertake full diary management on behalf of the principal, scheduling meetings and events to include all associated logistics whilst also allowing dedicated time for writing, filming and other “non-contact” project activities
  • Provide briefing documentation for the principal in advance of client meetings and other external and internal events
  • Attend meetings as applicable to minute take and manage follow up tasks
  • Keep the principal advised of time-sensitive and priority issues, ensuring appropriate follow-up
  • Maintain records and documents for the company
  • Complete a variety of special projects including research, special reports, and agenda material
  • Other additional and/or alternative duties as assigned from time to time, including supporting other senior members of the team as required

This role will initially need to be 5 days in the home office to learn the business and build that trust and relationship with the principal, but long term this will be a hybrid role. The right candidate will have 1:1 EA experience supporting at director or C-suite level and have worked in a small business or start up. A background in creative, media, beauty or journalism is a preference.  Strong Excel, Word and Outlook skills are key.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

Office Manager at boutique firm / Mayfair / £45k

This boutique, well established independent commodity trading company based in the heart of Mayfair is looking for an Office Manager to become part of their team.  The role requires someone with 3-4 years office management experience and will report into a wonderful senior EA in the firm. The office consists of 12 people but is continuing to grow so it is a very exciting time to join the business. It can be a fast paced and pressurised environment at times but they are a really nice bunch of people and there is a real family feel to the business. The role will be based in the Mayfair office 5 days per week and the hours are 8.30am – 4.30pm with the Office Manager arriving half an hour earlier than the rest of the team to get the office ready for the day.  The key responsibilities will include:

Administrative Support:

  • Manage office supplies inventory and place orders as needed
  • Coordinate mail distribution and courier services
  • Maintain office equipment and arrange for repairs when necessary
  • Handle incoming calls and correspondence, redirecting them as appropriate
  • Register scheduled visitors with the main desk, greet and assist visitors, clients, and vendors in a courteous and professional manner
  • Data entry, presentation preparation, and assisting with other documents as requested
  • Organise and maintain documents through efficient filing systems

Facilities Management:

  • Ensure the cleanliness and organisation of the office space
  • Oversee maintenance tasks, including repairs and renovations
  • Manage relationships with vendors and service providers, including but not limited to; IT support, travel agencies, HR provider, building management, recruitment agencies, health insurance company, DHL, and others
  • Develop and implement office policies and procedures to optimise efficiency

Human Resources Support:

  • Key point of contact with external HR provider
  • Assist with the recruitment process, including posting job openings and scheduling interviews
  • Coordinate employee onboarding and orientation programs
  • Maintain employee records and update HR systems as needed
  • Manage employee benefits administration and assist with payroll processing
  • Handle employee enquiries and concerns in a timely and professional manner

Financial Management:

  • Work with the Accounts Team on the submitting and managing invoices
  • Ensure compliance with financial policies and procedures

Team Coordination:

  • Collaborate with department heads to support their administrative needs
  • Book travel arrangements
  • Organise team-building activities, events and socials
  • Assist with special projects: Collaborate with team members on various projects as needed

The ideal candidate will be a proactive, dependable, trustworthy and adaptable individual who can handle multiple tasks with precision and professionalism. Office management experience is required, along with knowledge of HR practices and procedures and good Microsoft Office skills.  This is a lovely Office Manager role amongst a friendly yet fast paced family run business in the heart of Mayfair.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

EA to Co-Founder & CEO at fascinating, scaling AI tech company / Remote / £60-£80K DOE

We are looking for an experienced EA who has worked in the tech world for start-ups and scaling businesses. Our client is an innovative firm who are doing fascinating things with artificial intelligence (AI) across a number of areas, including the film world.   This role would be supporting the Co-Founder who is on US time and the CEO who is on UK time but works US hours. So whilst they are not expecting someone to mirror their hours directly, there will need to be a consistent degree of flexibility for whoever takes this role on as there will be a lot of communication in the evenings. They are both super smart and very personal individuals, however it’s a super busy company which is growing fast, and they need someone who can be a lynch pin and who will learn and understand the context of what they do in order to help bring structure to the ever changing, somewhat chaotic reality, that is normal in a start-up that is scaling. The CEO is a typical creative entrepreneur, who can be hyper focused and get easily distracted so someone who has good communication skills, is forward thinking and able to keep tabs on lots of moving pieces and prioritise is key. In addition to core EA support, they will also want someone who has the ability and resourcefulness to take on projects and can throw their hand to other operational tasks.

Duties will include but not be limited to:

Executive Assistant Responsibilities:

  • Complex diary management across multiple time zones, including planning and scheduling meetings, managing time to best effect
  • Organising multi-stop travel itineraries; flights, transfers, accommodation etc
  • Light inbox management: prioritising relevant emails and responding where appropriate in a timely manner
  • Acting as gatekeeper / point of contact
  • Preparing internal and external reports
  • Creating presentation decks for speaking events
  • Building and nurturing relationships with stakeholders and clients
  • Assisting with internal and external event preparations
  • Sorting and managing all expenses/invoices
  • Conducting research as directed
  • Organising and maintaining files and records
  • Upkeep of contacts

Personal PA tasks:

  • Booking holidays, appointments & reservations
  • Organising children’s parties
  • Purchasing items for the house
  • Sourcing gifts for friends and family
  • Handling household bills, car MOTs and services, insurance renewals etc
  • Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc)
  • Ad hoc research

This is an incredible company that is really making ground breaking steps in AI and it’s a brilliant time for someone to join them on their exciting journey ahead. They know how much value an EA can bring in optimising their time and effectivity. This role would suit someone who understands the tech world and has worked with entrepreneurs, founders and CEO’s within a start-up or scale up, and is super flexible and dynamic.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

Finance Team EA role at growing, international Hedge Fund / Mayfair / £50-£60k

Our client is a growing, successful global hedge fund and they are looking for a dynamic and experienced Team EA to support two of their busiest teams. They are a really lovely company, with a flat structure, and there is a real respect for the roles that everyone plays. As a successful business it is fast paced and does need someone who can juggle work loads and keep on top of their workload.

Key duties will include:

  • High volume diary management
  • Meeting and travel scheduling across time zones and teams
  • Daily review of calendars for clashes/optimization
  • Putting in travel requests
  • Processing and submitting expenses
  • Being the go to point for the team

This role has come about due to internal growth. The role requires someone very proactive, bright and good at prioritising. The ideal candidate would have 3-5 years Team EA experience within finance, strong academics, good multi-tasking skills and high attention to detail.  This role is working with two impressive teams in the firm.  This role is based 5 days in the office.

If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.

Team Assistant at scaling hedge fund / Mayfair / £35-£50k

This very successful hedge fund in Mayfair is looking for a bright, driven and impressive Admin Assistant to join the team.  This company, whilst fast paced and full of incredibly impressive and bright individuals, pride themselves in being an open, friendly and collaborative environment.  They have an incredibly low turnover of staff as they really do invest in their people and encourage growth and progression.  This role has come about due to the business growing and getting busier and you will be part of a team of 4 other Admin Assistants.  The role is dynamic and varied and requires someone bright, ambitious, quick, detail orientated and exceptionally organised.

The key responsibilities of this role are:

  • Provide a full spectrum of administrative support to the team
  • Being a central point of contact within the office to assist with general enquiries and requests
  • Assist with travel (arranging visas, transport and accommodation, managing corporate accounts)
  • Handle general administrative duties such as filing, record-keeping, and purchase of office supplies
  • Day-to-day liaison with vendors
  • Assist in organising internal and external social activities
  • Perform ad-hoc duties as required

Requirements:

  • A positive working attitude – self-motivated, responsible, and able to work under pressure
  • Excellent interpersonal skills; able to cooperate in a team
  • Flexible and adaptable, with excellent problem-solving skills
  • The ability to handle multiple tasks in an organised manner
  • Good PC skills – MS Word, Excel, PowerPoint
  • Strong communication skills, with a good command of spoken and written English

The successful candidate will be well-organised, have high attention to detail, have great communication skills, a willingness to learn and grow, the ability to pick up tasks quickly with a “get stuck in” approach and have a strong desire to help others. The ability to build relationships at all levels is essential. This role is based in the office 5 days a week. This role really does suit someone who has drive and a desire to grow, learn and be amongst a really impressive and bright front of house and admin team.

If you would like to apply for this role please send your CV to info@lavenderjones.co.uk quoting the job title.

Temp Jobs

Due to the fast turnaround of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.