Current Jobs

Permanent Jobs

Private PA to HNWI with weekly evening events / Central London / £70-75k

Our client is looking for a personable, professional and loyal PA to help organise her private affairs and provide a degree of companionship day to day. You will be based in the principle’s home office working alongside side a lovely, experienced team of staff. The principle is very pleasant but she does have high standards and can at times be demanding and so this role needs someone who has good attention to detail, is proactive and confident in their own abilities and character. While you will be kept busy managing her diary, logistics for multiple engagements, organising international travel plans, running errands, organising parties and much more she would also like someone who can enjoy sharing in her passions. She is a patron of the arts and regularly attends concerts and the latest art exhibitions, and invitations to these will always be extended to her PA. While these can be politely declined, her PA does need to be prepared to attend at least one event each week. For someone who is interested in the arts and culture its’ an amazing opportunity. The right candidate will have at least 3-4 years private PA experience or more. Good academics are important, and a degree is desired but not essential. Hours are 10am – 7pm and the role is office based 5 days a week in Central London.

PA to 2 Directors of Fine Wine Merchants / Tower Hill / £35-39k

This world-renowned fine wine merchants is looking for a talented PA to support 2 of their senior sales managers.  These sales mangers focus on fine wine sales which is one of the largest departments, selling top end, exclusive wines primarily to private customers and HNWIs.  Both of these Directors manage client portfolios but also have managerial responsibilities and have been with the firm for many years.

Key responsibilities:

  • Co-ordination of business diaries
  • Organisation of travel itineraries
  • Correspondence in various formats with customers, suppliers, colleagues
  • Knowledge and management of systems to access and record and maintain customer/supplier information on databases
  • Full involvement with customers – taking orders, making wine recommendations where necessary, arranging deliveries, updating accounts, organising special offers for ‘preferred’ customers
  • Working with sales and buying team colleagues to provide service, information, statistics etc as required
  • Assisting with the organisation of tastings, venues, guest lists, invitations, supplies
  • Organisation of lunches/dinners for guests
  • Occasional organisation of visits to suppliers for special customers
  • General office assistance, answering switchboard when necessary, catering for meetings

This role will be based 5 days per week in the office and you will be sat on an open plan sales floor which can be busy and rather energetic at times.  It is a busy and challenging role and no day will be the same.  Both Directors are very welcoming, open and communicative but demanding.  The successful candidate will need to be friendly, social, efficient, able to prioritise/juggle, very customer service friendly and adaptable to different types of customers and the approach needed.

If you would like to apply for this role please send your CV to quoting the job title.

Junior PA role at fun West End Firm / West End / £28K

This boutique, well established, successful, and fun recruitment company in Marylebone is looking for a PA to support the 2 Co-Founders.  The team of 10 are based in beautiful offices and have a great work culture. The role will suite a candidate with a couple of years admin experience and will involve:

  • Booking interviews and meetings for the 2 Co-Founders and general diary management
  • Assisting with marketing – e.g. posting on LinkedIn and other social media platforms
  • Private PA tasks – e.g., booking family ski trips, helping with family admin, sourcing gifts for god children, organising family parties etc.
  • Helping organise and coordinate company events.
  • Booking client lunches (and coming up with ideas for venues).
  • Assisting with travel logistics for the 2 Co-Founders.
  • Office management duties – from ordering stationary to coming up with ideas of how to decorate their lovely new office.
  • Drawing up and chasing invoices.
  • Assisting with formatting of CVs.
  • Writing job adverts.

They are a fun and sociable office who work hard but also don’t take themselves too seriously. The successful candidate will be energetic, positive, proactive and be willing to help out at all levels.  Good writing skills are required to be able to assist the Founders with advert writing and most of all a first class work ethic is required.  In return this role provides a wonderful culture, scope to grow and learn and the opportunity to be part of a dynamic and driven (yet fun) team. This role is office based 5 days per week.

If you would like to apply for this role please send your CV to quoting the job title.

PA to 2 Sales Directors in Fine Wine Firm / Tower Hill / £35-£39K

A highly prestigious, international wine company is looking for a new PA to support 2 of very lovely but very busy Sales Directors. It is a very fast paced and varied role and you will be immersed in the high end world of wine. Previous experience in this industry is not required, however strong PA skills are. The role will entail complex diary management, arranging detailed international travel itineraries, creating and preparing client presentations, liaising with and developing key client relationships, event management and much more. The Directors are charming individuals who is incredibly passionate about the business they work in. They have high standards and can be demanding so it is important their PA is one step ahead, can juggle workloads, prioritise and remain calm under pressure.  They are a lovely company to work for with a great team spirit and real pride in what they do. While it is not a prerequisite to be knowledgeable on wine, you do have to be willing to learn once in the role. The new PA will enrol in a wine course when they start and be given the opportunity to join in regular wine tastings and events run by the company. Strong communications skills are key as you will be liaising with the firms VIP and HNW clients and you must have a minimum of 2 years PA experience or more. This is a fabulous role for someone looking for a varied PA role in a lovely, established and highly regarded company.

If you would like to apply for this role please send your CV to quoting the job title.

PA/Office Manager at flourishing Art Consultancy & Gallery / Central London / £28-£30k

This is a fabulous opportunity for someone who loves a super varied, busy support role and has an interest in the world of high end art! Our client is a small but growing art consultancy that represent a range of artists, holding exhibitions and private viewings of their work, while also offering consulting services to their wide range of clients. They are looking for a new PA and Office Manager to help them ensure the smooth running of the business and help with the logistics and administration across all areas. As a result this person will be involved in everything from running the two directors busy diaries, to helping organise and prepare logistics for exhibitions and events, as well as arrange the transfer of precious pieces of art around the world. As it is a small company, a muck in mentality is required and you must be prepared to roll up your sleeves. It will be a hugely varied position and great exposure to how the art world operates. Previous experience within this sector is a plus but not a prerequisite. Given you are dealing with HNW clients, artists and valuable pieces of art work, attention to detail is paramount and it can be a pressurised environment so this person will need to be unflappable, calm, confident in their abilities and able to think on their feet.  For the right person there will be scope to grow but this is not a quick stepping stone into being an art consultant. The right person will need to have some proven PA, office management or office support experience under their belt (minimum 1 years+), be well presented, articulate and super organised!  This role is office based 5 days a week.

If you would like to apply for this role please send your CV to quoting the job title.

PA & Office Manager at wonderful Property Consultants / £35-£40k / City

This is a wonderful role for an experienced PA and office manager who is looking for a meaty role to make their own. Our client is one of the leading property consulting firms in London and was set up by a very highly regarded and experienced group of partners in the industry. They are a small but very successful company with a West End and City team and they are looking for a PA and office manager to come in and ensure things run smoothly in their City office. They want someone who can take ownership of the role, who can help them run more efficiently. One of the best things about this role is the people and culture, whilst they are very hard working and good at what they do, is it also a very buzzy, fun and friendly team.   Duties will include but not be limited to:

  • Managing the diaries of the Partners
  • Organising travel arrangements for the team (mainly domestic)
  • Booking and arranging property schedules and inspections
  • Drafting correspondence; letter and emails
  • Fielding all inbound calls and handling all enquires
  • Welcoming and liaising with clients in person at the office and at events
  • Assisting with marketing material preparation, pitch document creation (using InDesign) and reports
  • Coordinating and organise office activities
  • Planning and running corporate events
  • Implementing and monitoring office systems – KYC processes / invoicing etc
  • Ordering office supplies and keeping the kitchen fully stocked
  • Overseeing facilities
  • Managing IT issue

They would love someone with property experience but this is not a prerequisite. The right candidate will have at least 3-4 years’ experience as a PA and office manager and ideally have worked in a boutique company or start up environment and be able to think on their feet, work independently and come into the role confident of their abilities. Excellent communication skills and attention to detail is key as is a friendly, warm and sparky personality. This is an office based role and their offices are in the City.

If you would like to apply for this role please send your CV to quoting the job title.

EA to super dynamic CEO of innovative healthcare tech firm / £45-55k / Central London

This is an incredible opportunity for an ambitious and talented EA who enjoys supporting impressive and inspiring individuals. Our client founded a tech business that is changing the face of healthcare. It is a company that is doing a huge amount of good within the world of healthcare and it’s at a stage of rapid expansion and the CEO needs someone by his side to help organise his time in order to for him to drive the company’s growth and share this wonderful technology further afield. The company still has a start up energy and feel and would suit someone who has worked in a start-up or business that is scaling and understands the fast moving nature and adaptability and forward thinking that is needed. The CEO is impressive and extremely passionate about his work, and needs someone who is equally excited in what they are doing and giving 100%. The role will require complex diary management and detailed travel itineraries across time zones (he travels a lot in the USA), but the CEO is really looking for someone who can offer more beyond this and who will be able to sit in on meetings with him, gather the key action points and help him implement them and track their progress. He doesn’t want a reactive EA, but someone who is always one step ahead, super proactive and constantly looking for ways they can make him more efficient and help ease the load. There is huge scope for someone to progress. Good academics and communications skills are paramount, as is a high energy and ability to thrive under pressure. A minimum of 4 year EA experience is required.

If you would like to apply for this role please send your CV to quoting the job title.

Part Time Membership Manager at impressive Business Leadership Network  (15-20hrs a week) / Remote / £40-£60k Pro Rata DOE

Our client has set up an amazing initiative focused on increasing the number of women CEOs in business and she is looking for a new team member to help her manage relationships with their members and assist with events, and administration across the initiative as it grows. The project is backed by the biggest and best business corporations in the UK and their CEOs who, as members, receive help in achieving their targets to have more women in key leadership roles. Throughout the year there are a number of sponsored events organised for the members and as the number of members increases it is likely so too will the number of events. The initiative has a very exciting start up energy and at its heart there is a small team of very passionate and skilled people taking it to the next level. As the membership manager you will be sitting in on member meetings with the Founder and helping her provide a seamless support to them. Duties will include but not be limited to:

  • Compiling action points from member meetings and helping to ensure these are delivered
  • Assisting with the onboarding process of new members
  • Keeping in touch with existing members and liaising with them on next steps
  • Ensuring all member documentation, fees and data is up to date
  • Supporting with organising member events
  • Helping with ad hoc research and analysis of membership base and potential growth
  • Supporting with operational administration across the initiative/team

This role requires someone who can confidently deal with clients at C-Suite level and who has excellent communications skills and attention to detail. Some previous client facing experience is required (whether as an account manager, events manager, CoS or alike) and this person must have a proactive attitude and be passionate about the initiative and what it is trying to achieve.  The role requires someone to work 15-20hrs a week across 5 days and ideally have some flexibility across the day as well but this is not imperative. This is a remote role however this person must be within commutable distance to London for occasional meet ups.  Not only is this an amazing initiative but it will open you up to an incredible network of business leaders and there is huge scope to grow and develop if desired.

If you would like to apply for this role please send your CV to quoting the job title.

EA to super team at successful search firm / Covent Garden / £33 – £37k DOE

This brilliant and hugely successful Executive Search/Headhunting firm in Covent Garden is looking for a new EA to join one of their top teams as the current EA is being promoted. They are based in brand new, gorgeous offices and they require a bright and capable candidate who has at least 2 years + experience ideally as a PA.  You will be supporting a Senior Partner and 2 others.  They are a really impressive bunch and while they all execute their roles to the highest standard they are also very social and there is a great culture at the company. As an EA you will be involved in helping with the smooth running of the C-Suite searches your team carries out while also providing 1:1 support to the Senior Partner. Day to day duties will include but not be limited to:
Coordinating external client and internal candidate meetings, setting up conference and video calls
Scheduling meetings between clients and candidates and keeping meeting administration logs up to date, alongside all relevant people informed
Maintaining interview momentum – informing team members if there are problems and working together to resolve them
Effective project liaison point and communication hub
Compiling PowerPoint documents for client presentations
Producing and formatting reports – this involves assisting with long lists/short lists/candidate bios/appraisals/references and other documents as requested
In line with GDPR, ensure that best practice is taken across your team when sending any documentation / liaising with others outside the company
Assisting and co-managing diaries for members of the team;
Arranging travel, hotels, lunches, and dinners
Processing expenses monthly
Raising issues (search or other matters) with the team as they arise
Obtaining CVs/deal lists from candidates
Appraisal formatting and proof reading

The successful candidate will have excellent organisation, time management and communication skills and will be able to manage, and prioritise a busy work load whilst ensuring deadlines are met and client/candidate expectations exceeded. You will be part of a wonderful PA team in an incredibly supportive environment where everybody is encouraged to maximise their potential. This role offers hybrid working with 2 days in the office minimum. They are open to experience as long as candidates can demonstrate transferable skills and have the aptitude to learn and work hard. Previous experience working in a pressurised, fast paced environment is desired so you can hit the ground running. This is a really great company to work for!

If you would like to apply for this role please send your CV to quoting the job title.

PA at lovely Private Equity Firm / West End / £55k

Our client is looking for a bright, calm and confident PA to join their team and support 3 of their partners. With gorgeous offices in the West End, you will be one of 15 PAs who all play a pivotal role in the company’s success. In total they are under 100ppl and it’s a young, busy and buzzy open plan office environment. They are a friendly and social bunch who all work very hard and it can be very fast paced. So this role needs someone who is bright and switched on, has at least 3 or 4 years PA experience, can juggle workloads and who remains calm under pressure. There are times when you will need to gently manage up or push back so this role would suit someone who is confident in their own skin and abilities. Duties will include complex diary and travel management, expense management, personal PA support and ad hoc errands. The team of PAs share any out of hours needs to do with travel issues but on the whole the hours are 9am to 5.30pm. It’s a collaborative company with a flat structure and they are based 5 days in the office. There is flexibility for people to work from home here or there but its not a set weekly occurrence. While finance experience is a plus its not a prerequisite and they will consider PAs from other industries as well as those from lifestyle management or travel consultant backgrounds who are looking to move into PA roles. Candidates must have good academics, be articulate, organised and solutions focused.

If you would like to apply for this role please send your CV to quoting the job title.

Part time PA to Interior Designer / £40k pro rata / East London & Remote

Our client is a talented and flourishing interior designer working on both residential and commercial design projects, and she is now looking to grow her business. In order to do so she needs a super organised, proactive and forward thinking individual to help with operational administration and PA support. She would like someone who has worked in creative industries before and who is prepared to dive into a start-up environment and really help her get systems and processes in place to help things run more efficiently. She is a lovely person to work for but she does need someone really organised to come in and help alleviate some of the administrative pressure in order for her to focus on the creative projects she is working on. If interior design interests you, then you will be exposed to some great projects and it’s a really fabulous opportunity to join a studio at the start and be pivotal in its growth. Duties on the admin side will included but not be limited to:

  • Diary management
  • Managing project scheduling and timelines
  • Drawing up quotes
  • Sourcing and ordering furniture & fabrics
  • Chasing, tracking and follow up on orders
  • Assisting with invoicing & project budgets
  • Ad hoc personal errands

This role can be remote if preferred but our client would like someone who lives in London so they can occasionally come into the studio to work with her. Ideally this person will work 20 hours a week across 5 days (so around 4hrs a day). Someone with strong verbal and written communications skills, attention to detail and a proactive attitude is key. This is a new role so one that someone can make their own and  any prior experience in Photoshop, Vectorworks or any rendering programs would be a huge plus but is not essential.

If you would like to apply for this role please send your CV to quoting the job title.

Team EA at wonderful investment firm / Mayfair / £55k

This leading investment firm is looking for an EA to support the growth team in their beautiful office in Mayfair.  You will support 2 MD’s and 6 Associates who are split equally between the London and German Offices. German languages skills are a bonus but not a prerequisite.  The role will involve:

  • Making appointments and managing the priorities of several team members
  • Prepare meetings and travel
  • Organise business trips
  • Receive and filter telephone communications
  • Email management, document printing
  • Process information (collect, classify and update)
  • Relay information
  • Provide the interface between managers and their contacts (internal and external)
  • Write meeting reports and various documents
  • Carry out the administrative management of mail
  • Help with the management of expense reports and reimbursements
  • Provide assistance as needed to front desk operations / receptionist as needed (answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests)

The team are incredibly driven and work at a fast pace so it will require someone who has incredibly high standards, high attention to detail and the ability to work under pressure with conflicting priorities and deadlines.  You will need to have good MS Office skills, excellent communication skills and be flexible and hardworking. Financial services experience is required along with 4 years+ PA experience. We are looking for someone positive, dynamic and team orientated and in return you will be part of sociable, dynamic and incredibly welcoming team.  The role offers hybrid working with 2 days per week at home with the rest in the office.

If you would like to apply for this role please send your CV to quoting the job title.

Business & Private PA to Founder of Tech VC firm / Central London / £50-55k

Our client heads up a very well positioned tech investment firm which is backed by some of the leading names in the industry. They investment to the new tech entrepreneurs of tomorrow and have played a part in the growth of some really interested companies to date. The Founder is a bright and entrepreneurial character who is incredibly passionate about his work and a great networker, so his business and personal life often blur. As a result this is a 360 role and his PA will be managing both his personal and business affairs ensuring everything runs smoothly. He is a very friendly, approachable person, but he is extremely time poor and has so much going on so he needs a PA who can build in structure as to how to manage his time best and make him more efficient. This is a new role so a real chance for someone to put their own stamp on this role. Good communications skills are crucial, as is a friendly and warm character. It is important that this person is capable of planning for different eventualities, looks one step ahead and is very adaptable. There will need to be some flexibility outside of hours as urgent travel issues sometimes arise. There is huge scope to grow once the core part of this role is nailed, whether that be to take on projects, events or get involved with investment support. There is a lovely team you will be working alongside and they are based within amazing offices with a relaxed and social vibe. Duties will include but not be limited to:

Business Duties:

  • Full diary management: scheduling meetings across multi time zones, adding all relevant correspondences, notes, and context to appointments, setting up VC calls or travel bookings to facilitate them
  • Inbox management: prioritising relevant emails and responding where appropriate
  • Taking minutes in meeting and compiling action points
  • Organising travel itineraries; flights, transfers, accommodation, restaurant reservations etc
  • Acting as gatekeeper on all incoming calls and fielding all requests
  • Building and nurturing relationships with stakeholders, investors, and clients
  • Sorting and managing all expenses/invoices
  • Creating and maintaining a filing system of all relevant documents
  • Assisting the wider team with ad hoc support when needed
  • Assisting with internal and external events, socials, and dinners

Personal Duties:

  • All travel and holidays
  • Gifts – all personal gifting to family and friends
  • Helping to pay bills, sort insurance and deal with any property maintenance issues
  • Booking restaurant reservations, fitness classes, and doctors’/dentist’s appointments
  • Other ad hoc personal errand

The right person will have at least 4 years + PA experience ideally supporting HNWI, entrepreneurs or CEOs. They must have worked in a fast paced ever changing environment and be able to prioritise. Excellent communications skills and attention to detail is required as is a grounded nature and calm, level head.

If you would like to apply for this role please send your CV to quoting the job title.

Team Assistant at Global Boutique Executive Search firm / Central London/ £30-35k

This incredibly successful and well established boutique Executive Search firm is looking to hire a Search Coordinators to join their London team. The role of Search Coordinator is a critical member of the team and you will work alongside 2 other Coordinators.  You will be responsible for the coordination, administration, and organisation of the assignments being worked on by the consultants. Specifically, your responsibilities will include:

  • Tracking and updating client projects
  • Liaising with colleagues, clients and candidates via phone and email to coordinate interviews and meetings
  • Extensive scheduling and complex diary management across multiple time zones
  • Scheduling and organising video conferences, phone calls, and in-person meetings as needed
  • Maintaining and updating internal databases
  • Data entry and preparation of bios and long list reports
  • Preparing PowerPoint, pitch materials and research reports
  • Handling switchboard enquiries, and other general office administration as required
  • Diary Management for team members
  • Research for team members

We’re looking for someone with high energy, a positive outlook and a collaborative approach. In addition to that, you’ll need to demonstrate the following skills:

  • Attention to detail, and the ability to organise multiple priorities and deadlines
  • High level of professionalism, confidence and clarity when dealing with stakeholders internally and externally
  • Proficiency in MS Word, Excel, Outlook, and PowerPoint, with the ability to learn internal systems and databases
  • Strong project coordination and communication skills
  • Team work – demonstrating collaboration and support for wider team where required (including contributing to the smooth running of the office day to day)
  • Work ethic and accountability

This role could either suit someone who has done a placement year and is looking for their first role in London or perhaps someone that has had a couple of years experience ideally in a professional services environment.  There is huge scope to grow and whilst they are an incredibly successful and well-established firm, they still have a nice boutique feel and are based  in lovely offices in Mayfair.  The culture of the firm is something they pride themselves in. It is a really friendly place with a flat structure, and everyone is well respected and they look after and nurture their staff.

If you would like to apply for this role please send your CV to quoting the job title.

Reception & Facilities Assistant at Hedge Fund / Mayfair / 12 month Maternity Contract / up to £40k

This global leading Hedge Fund based in the heart of Mayfair requires a talented receptionist and facilities assistant to cover a 12 month maternity contract.   You will be based in gorgeous offices with a dynamic and welcoming team.  Duties will include:

  • Meet and greet all guests
  • Book meetings and manage conference rooms
  • Arrange couriers
  • Accept deliveries of small packages
  • Keep the reception area and conference rooms tidy
  • Answer and forward phone calls
  • Ad hoc administrative tasks

Facilities Responsibilities:

  • Responding to service calls/emails
  • Review furniture needs and reconstruct furniture as needed
  • Identify cleaning deficiencies in overall facility and proactively identify areas requiring attention
  • Ensure the physical appearance of the office is to company standards
  • Partner and communicate with building engineers on service requests
  • Maintenance of conference rooms which includes set up and cleanup after meetings and events
  • Service employees with their day to day office needs (i.e. troubleshoot or repair desks, daily moves, changing toners)
  • Ensure that the office supply and kitchen areas are well-stocked
  • Sort incoming mail for distribution and dispatch outgoing mail
  • Log and track all incoming priority packages and deliver to recipients with signature time and date
  • Process certified/return receipt packages and deliver to post office
  • Coordinate and schedule pickups and deliveries

The ideal candidate will have good reception and facilities experience in a corporate environment, be proactive, have the ability to prioritize in a fast moving, high pressure, constantly changing environment, be a team player, have strong communication skills and be friendly and well presented.   The hours will be from 09.00 am to 6.00pm, however flexibility is required.

If you would like to apply for this role please send your CV to quoting the job title.

Temp Jobs

Due to the fast turn around of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.