Permanent Jobs
Junior Private PA & Office Manager at UHNW Family Office / 4:1 / Central London / £50-55k
Our client is an established family office focused on supporting a HWN family with all of their personal affairs. They are based in stunning offices in the West End and are a friendly and collaborative team. They are looking for a new Junior PA and Office Manager to support the Principal’s Private PA and ensure the smooth running of their offices. It requires someone who is willing to muck in and take on more detailed high-level tasks as well as running lots of errands where needed. Duties will include but not be limited to:
Junior PA Duties:
- Supporting the senior PA with travel arrangements and itineraries
- Booking restaurants reservations and appointments
- Assisting with personal shopping and regular errands of a similar nature
- Preparing reports
- Carrying out online research for ad hoc projects
- Managing and regularly updating the inventory database
- Monitoring and renewing vehicle MOT/ permits /payments etc.
- Researching/suggesting/buying birthday and Christmas gifts as well as wrapping and delivering presents
- Assisting with maintenance of principal’s private homes
- Covering holiday/sick leave of team members when necessary
Office Management Duties:
- Answering calls and welcoming guests
- Managing the meeting rooms
- Overseeing office maintenance and cleaners
- Keeping on top of the filing systems and general tidiness of the office
- Organising office events (including Christmas party and summer away day)
- Building and maintaining relationship with building management team
- Sorting all the office’s print and digital subscriptions
- Monitoring and ordering office supplies
- Handling all post and couriers
- Other ad hoc tasks
This role would suit someone with at least 2 years office admin/PA experience who has been exposed to working with HNWIs and understands the nuance that goes hand in hand when working with them. Candidates must have a degree at 2:1 or above and strong school academics too. Excellent communications skills, a proactive attitude and the ability to see the bigger picture and think outside the box are crucial. This is a really lovely role for someone who is keen to develop down the private PA path. This role is based in the office 4 days per week but requires the flexibility to do 5 days where needs be.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Head Receptionist / Luxury Harley Street Clinic start ASAP / £40-50k DOE
We are looking for an enthusiastic, super organised and well-presented Head Receptionist to join a prestigious private health clinic in Harley Street. It is a role that requires at least 3-4 years reception experience ideally in a medical, clinical or hospitality environment and at least 1 years managerial, leadership experience. It is a hugely popular clinic, and the reception is extremely busy with the reception team coordinating across a number of different consultant’s and surgeon’s dairies, whether it be to find spaces for client follow up appointments, troubleshooting late arrivals and fast tracking others, recognising which clients need to have pre-appointment scans or screenings and more. You will also be leading a team of 6 receptionists and as Head of Reception will oversee workflow, service delivery, team development, and the professional presentation of the clinic environment. They want someone with excellent communication skills who can ensure the smooth running of daily operations and the delivery of exceptional patient customer service.
Duties will include but not be limited to:
- Lead by example in delivering exceptional front-of-house service.
- Welcome and check in patients, ensuring they feel supported and informed.
- Oversee appointment bookings, scheduling queries, and workflow coordination with clinical teams.
- Ensure accurate invoicing for deposits, balances, and other fees.
- Manage the distribution and collection of questionnaires and patient information forms.
- Oversee telephone and email enquiries, ensuring timely and high-quality responses.
- Ensure accurate updating of patient records in the database.
- Monitor waiting areas and manage patient flow.
- Allocate daily responsibilities across the team and oversee task completion.
- Complete end-of-day reporting and administration.
- Oversee opening and closing procedures of front-of-house areas.
- Maintain accurate rotas and staffing levels, ensuring full team coverage.
- Liaise with relevant teams around any equipment issues affecting operations.
- Ensure all reception policies, SOPs, and checklists remain updated. Implement and maintain training plans for new starters.
- Provide ongoing coaching, motivation, and support to the team.
- Conduct probation and annual performance reviews.
- Drive continuous improvements to patient experience and reception efficiency.
The right candidate will have strong organisational skills and attention to detail, be competent in using databases, email, Word, Excel, and general administrative systems, be good at problem-solving and have a calm and solutions-focused mindset. They are a great company to work for and look after their staff, for example there is a staff room full of breakfast goodies and refreshments and they are very social with regular planned nights out and annual clinic trips aboard. This role is 5 days in the office.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Team Admin at brilliant Property Company in SW London START ASAP / £30-£35k DOE
We are looking for a candidate with 1 – 2 years admin or customer service experience who is looking to work in a friendly, fast paced company with a great culture! Our client is a highly regarded property company in SW London who sell some of the most beautiful houses in the area and they are looking for a new team administrator to support their busy sales team. They are happy to give training, so do not need anyone from a property background but someone who has supported a busy sales team would be a real bonus! For them it’s all about finding the right person, someone who is hardworking, enthusiastic and a team player. You will be responsible for all the administration involved in selling a property, as well as organising marketing materials and liaising with clients. Good communication skills are key as is a proactive nature and confident manner. It’s a brilliant company to work for and they have very low staff turnover as everyone loves working there. This role is based in their gorgeous SW London offices 5 days a week (Mon to Fri only).
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Receptionist & Office Assistant / Covent Garden / Executive Search / £28-£32k
This boutique executive search firm near Covent Garden is looking for a lovely, bright and polite individual who is committed to joining their support team, taking on the important role of Receptionist on front desk, along with Office Assistant and Marketing duties. It is a busy position, offering real variety and responsibility as you take ownership of the front of house duties and more. The standout benefits are the lovely team, the supportive environment, and also the exposure you gain to the rest of the business.
The role incorporates the following duties:
Reception duties:
- Meeting and greeting all guests; clients, candidates, and potential new hires. This includes managing client interviews with candidates when held at the office
- Organising refreshments for all meetings including breakfast and lunch arrangements when necessary
- Coordinating the meeting room bookings through Microsoft Outlook and problem solving when there are clashes
- Confidently able to prompt staff in occupied rooms when meeting room bookings are back to back
- Maintenance of entire reception area including four meeting rooms, ensuring rooms are consistently of a clean and tidy standard
- Answering all calls, transferring where necessary and fielding cold callers appropriately
- Updating the Reception handbook regularly with updated passwords and details
- Order all stationery, paper, and kitchen/cupboard stock
- Managing relevant office deliveries including fruit delivery
- Taking care of staff birthday cards
- Liaise with the cleaners on a regular basis to ensure office is kept pristine
- Managing the post and alerting staff to packages upon arrival
- Updating the office noticeboard with relevant upcoming internal events and detail
Marketing support:
- Providing regular support to and working with the Marketing director, including activities such as:
- Event coordination, venue finding/management
- Monthly newsletter management
- Enhancing our social media presence
Office Assistant duties:
- Processing/formatting CVs and uploading data and business development to CRM system
- Overflow support, and possibly cover for members of PA team which could include (but not limited to):
- Creating, formatting and proof-reading client proposals and reports
- Document binding
- Diary management including arranging meetings in the office and off site, and client/candidate interviews
- Booking restaurants
Desired candidate qualities:
- Professional, friendly and polite manner
- Confident, positive attitude and calm under pressure
- Ability to hold confidential information
- Experience with Microsoft Word, Excel, PowerPoint and Outlook
- Accuracy and good attention to detail
- Excellent oral and written communication skills
- Ideally prior Reception/front of house experience
- An interest in Marketing to be able to support our Marketing Director
- Previously worked in search (preferred but not desired
This role is based 5 days in the office.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
EA & Private PA to Founder of Private Family Office / Hampstead / £80k
This small family office based in Hampstead requires an experienced senior EA and private PA to support the Founder and his family plus the Chief of Staff. The role is full time and will require you to be in the office in Hampstead every morning and the afternoons can be worked from home. This means we are looking for someone who lives relatively close to Hampstead. The role in incredibly varied as the Principal and his wife have many different elements to their life whether that is on the investment side, charitable foundations or personal pursuits and therefore we are looking for someone who has proven experience supporting HNWIs in both a business and personal capacity and has worked in a small family office and across multiple time zones.
The core responsibilities are as follows:
- EA responsibilities
- Scheduling
- Travel booking when appropriate, including occasional conference booking
- Email correspondence
- File management including an early project to clean up old versions of the shared area
- Office management (this is very light as office is small and serviced)
- Assistance with organising team offsites where appropriate
Private PA responsibilities
- Coordinating family schedule – including kids and school responsibilities
- Managing suppliers for the family (e.g. payment of tutors)
- Recruitment of new housekeeper (e.g. chef)
- Strong interest in and ongoing overview of family health and wellbeing
- Admin support on any family foundation related business
- Personal social planning for family e.g. booking restaurants, researching experiences etc
- Ad hoc research for the Principal and his wife
In terms of profile, we are looking for:
- Someone with family office experience (to have experienced liaising with various investors and stakeholders)
- Proven EA experience with strong organisation skills
- Proven private PA experience supporting a HNWI
- Close proximity to Hampstead
- A bonus would be someone with an interest in health and fitness/wellness
We are seeking someone who is comfortable juggling multiple priorities, highly proactive, accurate and extremely efficient in their working style. Previous private PA experience is required so that the candidate can demonstrate that they have had to think outside of the box, be resourceful and have the ability to problem solve. The ideal candidate will be able to quickly assimilate information and present it in a clear, concise format that allows others to digest it easily. High emotional intelligence is essential, as the successful individual will be working within a small, forward-thinking team of motivated and high-performing people. The environment offers a high level of responsibility alongside a great deal of autonomy. As trust is built with the Principal, there is considerable flexibility to support family life.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Facilities Assistant for Global Hedge Fund / City / £38 – £45k
This global hedge fund with the main office in London (near Liverpool Street) requires an office administrator to work alongside the office manager and three other office administrators to help them run the office. This role is varied and you will be based in stunning offices with spectacular views of London and be part of a super friendly global admin team.
Duties include:
- Arranging daily food deliveries with caterers and suppliers
- Liaising with multiple external suppliers to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management
- Maintaining the office stationery, business cards and company branded equipment
- Processing inbound/outbound mail to the London office, distributing to employees and arranging couriers or international carriers
- Greeting visitors and coordinating in person or VC meetings
- Ensuring health and safety standards are up to date, arranging fire safety/first aid training as needed
- Planning quarterly office events at various new and interesting venues across London and running these events for up to 700 employees
- Using Workday daily to submit office expenses for multiple employees
- Producing high quality emails and messages to individuals at all levels of the organization
- Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information
- Supporting HR with the onboarding/offboarding process
- Ensuring meeting rooms are tidy, well stocked and ready to use
Whilst this is a friendly and welcoming place it must be noted that it is a global hedge fund and so it is a pressurised environment and requires someone bright and quick to fit in with the team. The team have an incredibly flat structure and there is a sociable element especially amongst the admin team. This role requires a person who is confident of their own abilities, able to juggle several requests at any one time, and able to remain friendly and approachable when communicating with multiple personalities. At least 1 years previous experience in office administration is desired as is strong proficiency in Microsoft Office, and to be educated to degree level. You will need a high level of confidence using software and internal platforms and ability to pick up new systems very quickly. Please note that this role is based 5 days in the office and the hours are 8am – 5pm.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Team EA / Global hedge fund / City / £40-£45k
This global hedge fund based in the city is looking to expand their EA team due to growth of the business. The role is to be a Team EA to generally support the existing EAs in the business. You will be responsible for managing multiple priorities across various departments, maintaining confidentiality, and ensuring seamless day-to-day operations. It is a varied role with great training and huge scope to grow. The role will involve:
- Providing administrative support to the EA team, including calendar management, scheduling meetings, expenses and coordinating travel arrangements
- Maintaining EA team documentation
- Assisting with special projects and initiatives
- Providing holiday coverage for EAs, ensuring seamless support to leaders and teams during absences
- Performing various ad hoc administrative tasks, demonstrating a flexible and proactive approach to supporting the EA team
Required Qualifications:
- 1 to 2 years experience in similar role
- Microsoft Office (particularly Excel) essential
- Excellent communication and time management skills
- Team player essential
- Detail-oriented
- Self-starter, professional and organized
- Able to work under pressure
- Tech savvy and willing to learn
- ‘No task is too small’ mentality
Nice to have:
- Fluent in French
The role is based near Liverpool Street and offers hybrid working 1:4. If you have a keen eye for detail, would like to work in financial services and have a desire to learn and grow please send your CV asap.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
PA to Founder of Event Production Firm / West London / £35-50k DOE
We are looking for a skilled and proactive PA, with a creative background, to support the founder of an event production firm, that works within the fashion and luxury brand world. Whilst she has years of experience behind her, the founder only launched her business this year and it’s already busier than ever. As such she is in need of a calm, super organised and proactive PA to help create order in the chaos and taking things off her plate. There is a loyal and lovely team of 11ppl, including a great office assistant. The founder is looking for someone who loves being a PA and who can make her more efficient, work autonomously, juggle workloads and pre-empt issues for her and who will want to stick with her and join her on the journey as she establishes and grows her business. This role will be a 50:50 split between business and private PA duties. Duties will include but not be limited to:
Executive Assistant Responsibilities:
- Complex diary management, including planning and scheduling meetings, managing time to best effect for the Founder
- Organising international travel itineraries; flights, transfers, accommodation etc.
- Inbox management; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner.
- Acting as gatekeeper / point of contact for the Founder and being her eyes and ears.
- Sourcing gifts for clients
- Assisting with the procurement of things needed for certain events such as flowers, gifts etc.
- Preparing internal and external reports and documentation as needed.
- Sorting and managing all expenses/invoices.
- Assisting with business administration.
- Implementing administrative systems and processes.
- Supporting with admin across internal operations: HR, facilities, travel budgets etc.
Private PA tasks for Founder:
- Booking personal appointments.
- Sourcing gifts for friends and family.
- Booking personal travel.
- Assisting with management of private property.
- Handling household bills, car MOTs and services, property insurance renewals etc.
- Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc).
- Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc).
- Ad hoc errands.
The ideal person will need to have a minimum of 3/4 years + PA experience and have experience supporting at a senior level. Experience working in a creative agency, start up or events firm is a bonus. Excellent written and verbal communications skills are paramount as is strong attention to detail and time management skills. This is a brilliant role for someone who wants to carve out a role for themselves and who is looking for long term growth as a PA alongside an inspiring founder. Candidates must be happy to muck in and be hands on, as is necessary in any start up culture. This role is studio based 4 days per week with 1 WFH.
If you would like to apply for this role please send your CV to: info@lavenderjones.co.uk quoting the job title.
Temp Jobs
Due to the fast turnaround of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.