Current Jobs

Permanent Jobs

EA to inspirational CEO of tech/digital company / circa £40k depending on experience

This is a incredibly exciting and challenging role to support the Founder and CEO of a tech firm that is taking their sector by storm.  This CEO has an incredible career to date and set up this firm in 2015 and now needs an EA that can help him and his team take it to the next level.  Whilst this is an established and incredibly successful business, it will require someone with a start-up and entrepreneurial type mind set. The successful applicant will have a strategic, analytical thought process with an ability to break down a problem and identify and implement creative solutions.  You must be comfortable working under pressure in a fast-paced environment, with frequently changing priorities, be extremely well-organised, solution focussed, diligent and comfortable managing the diary of an exceptionally busy CEO.  It is imperative that you have a positive and proactive attitude with a willingness to get stuck in at all levels and go the extra mile. We are looking for someone with at least a couple of years in the business world post-graduation and have experienced a fast-paced start-up environment or similar high growth organisation. The successful candidate will have an ability to learn quickly with little guidance, have high integrity, discretion and an understanding of the importance of confidentiality. We are looking for an excellent communicator who is able to understand complex ideas and communicate them concisely and clearly to stakeholders with the ability to produce presentations on behalf of senior executives.  You will need to be proficient in tools such as G-Suite, Excel and PowerPoint and have an appetite for finding new tools that maximise efficiency. You will need to demonstrate strong empathy and emotional intelligence and have an ability to build trust across diverse organisations and levels of seniority. The role will include:

  • Extensive diary planning / scheduling
  • Creating & maintaining policies and documents
  • Staff onboarding / offboarding
  • Maintenance of subscriptions & memberships
  • Events (in London, UK & beyond) – including guest list curation, venue scouting, invitations & hosting
  • Facilitating internal (including portfolio companies + shareholders) & external communications
  • Drafting emails and presentations
  • Contact management
  • Expenses
  • Travel management
  • Corporate gifts
  • Internal comms and announcements
  • Private PA tasks

This role offers huge scope for progression plus the opportunity to develop and learn.  It requires an outstanding work ethic and the innate desire to succeed. If you are hungry, driven and exceptionally organised please send your CV ASAP to polly@lavenderjones.co.uk quoting the job title.


Office Manager maternity contract at leading interior design practice  / 6 month contract / up to £35k

This award winning British interior design and architecture practice requires a talented and experienced office manager to cover a 6 month maternity contract and the role is to start ASAP.  This firm is well established and the team are fun, down to earth and incredibly impressive at what they do.  The company culture is vibrant and inclusive and this is a really busy hands-on role overseeing the running of their 2 central London offices which are within very close proximity. The role will include but not be limited to:

  • Facilities management across 2 sites
  • Contractor liaison (electricians, plumbers, cleaners)
  • Being the first point on contact for IT issues
  • Organising team events
  • Helping with onboarding of new staff
  • Stationery and supply ordering
  • Oversight of licences and contracts
  • Management of all utilities (services, billing)
  • Overseeing Health and Safety processes
  • Working closely with the PA to the Director and diary management
  • Working closely with an administrative team of four
  • Working closely with two studio runners

The ideal candidate will have a wonderful energy, a positive can do attitude with the willingness to help out at all levels.  You will be IT savvy, will have ideally worked in a creative environment before and possess good MS Office skills with the ability to multi-task.  This role is office based 5 days per week and really is working in a fabulous friendly and dynamic team. If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


PA / Office Manager in Amsterdam / up to €40k

We are looking for a native Dutch speaking PA with fluent English to join this European real estate consultancy in their Amsterdam office. The successful candidate will provide full administrative and secretarial support to the whole office of 6 people and the role will incorporate both PA and Office Manager duties.

Duties will include but not be limited to:

  • Meeting and greeting visitors and clients.
  • Setting up meetings, seminars and client appointments.
  • Managing meeting rooms – including provision of refreshments if required.
  • Managing office equipment and inventory, including stationary orders.
  • Enforcing office protocols.
  • Health and safety inspections – training will be provided.
  • Producing accurate reports, letters and other documents in accordance with company standard formats.
  • Providing dedicated secretarial and administration support to fee earners including minute taking, processing expense claims and travel arrangements.
  • Liaising with other operational departments such as BD, HR, BT&T, Finance, A&C.
  • Ad hoc translation of documents.

The successful candidate will have:

  • Languages – must be native Dutch and have fluent English (at least C1 level in spoken and written), other European languages also desirable (German/Spanish/French).
  • Experience with diary and inbox management
  • Accurate typing speeds, minimum 50-55 wpm
  • Excellent working knowledge of Microsoft Office applications with intermediate experience in editing and formatting Excel documents
  • Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


1st/2nd jobber to assist renowned Tech Entrepreneur / up to £25k

This unique and incredibly exciting opportunity is not for the faint-hearted.  As a team assistant in this dynamic, diverse and exceptionally successful large tech/digital firm, you would be supporting the EA to this extremely well renowned and well connected Tech Entrepreneur.  The role entails extensive and complex diary management for a diary that is ever changing and incredibly intricate, assisting with event management (from private dinners to large public speaking events) when COVID restrictions allow, complex travel coordination, private PA tasks, finance tasks, sorting expenses, board meeting admin and doing basic admin such as filing, tidying contacts and so so much more.  The role is what you can make of it!

The ideal candidate will have a strong academic background, have a drive to succeed, a can do attitude and the willingness to help out at all levels no matter how small/menial the task. You will need to be emotionally intelligent, warm, friendly, open, calm under intense pressure, super organised, efficient and quick!

They are not looking for someone that just wants to work in the world of tech.  This requires someone that will thrive in a busy support role and that wants to learn from an experienced and impressive EA. This role will expose you to incredibly interesting and dynamic tech businesses and entrepreneurs, HNWIs and the rising stars of tomorrow. Based in stunning offices and with fabulous perks this really is a unique role. The EA you would work alongside is not only incredibly impressive, she is supportive, open and would be a fabulous mentor.  This role could suit a 1st jobber with an outstanding academic background or someone with a year or 2 experience looking for a new challenge.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Part time Office Manager role in Tetbury, Gloucestershire / up to £40k pro rata

This well-established property company has relocated to beautiful offices near Tetbury in Gloucestershire and they are looking to hire a part time Office Manager to work 3 days per week in the office.  You will be based in a stunning newly refurbished office based on a country estate and work amongst a small and intimate team of 5 people.  Core duties will include:

  • PA support to Executive Chairman – Maternity cover. This will include lots of personal PA duties for a HNWI
  • Diary management to Senior Management
  • Welcoming guests / sorting refreshments / managing the phones
  • Implementing a fresh management and filing system
  • Co-ordinating & filing property reports, contracts, certificates etc
  • Inputting data and managing the database
  • Acting as initial contact for tenants and acting as link with managing agents
  • Assisting with preparation of pitch documents
  • Managing the office and restocking of the amenities

We are looking for someone with strong office management/PA experience (5 years minimum) and it would be incredibly beneficial if this person has property experience.  The successful candidate will have good Microsoft Office skills, experience of co-ordinating projects, strong attention to detail, excellent communication skills with the ability to work in a fast-paced environment and have a can do attitude.  This is a fantastic role for someone living in Gloucestershire who wishes to work in spectacular surroundings, amongst a highly professional, motivated and incredibly friendly team.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


PA to Executive Team leading an Innovative Business Venture / West London / £40-£50k DOE

This is an incredible opportunity for someone who wants to be at the heart of a fascinating and evolving business venture. Backed by an established umbrella company, a new team of top executives have been pulled together to drive this enterprise forward and they need an exceptional and experienced PA to help them. The role will incorporate all the usual PA duties such as complex diary management, inbox management, travel itineraries and presentation prep, as well as being involved in research and other ad hoc projects. The executives are a range of characters but all extremely approachable and affable. It will be a fast paced role and will required someone who can juggle priorities and has a flexible and adaptable nature. Excellent written and verbal communications skills are important as is a positive and proactive outlook. The right candidate will have at least 4-5 years PA experience, be degree educated and used to supporting a number of busy individuals. You will be working alongside a great team of assistants who support figures across the umbrella group.  They are looking for someone who is happy to be office based and they have lovely offices in West London.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Varied PA role supporting a rising British designer / Central London / up to £40k

An amazing opportunity has arisen for an experienced PA to support an accomplished and rising British talent within the fashion world. Duties will cover business and private PA support as well as office management. You will be part of a small, diverse, driven and dynamic team, who may need support from time to time so it is essential this person is an approachable, flexible and calm character who can be a lynch pin to a small company. While an interest or experience in fashion is beneficial to an extent, crucial to this role is someone who is culturally inquisitive, has a passion for the arts and understands the value of wellbeing in today’s busy working world. The role will be incredibly varied and as well as helping with the fashion brand, you will also be involved in supporting this designer with other work commitments and projects, ensuring the studio is running smoothly and is beautifully presented at all times, and running personal errands for her as and when is needed. As a result, you must be prepared to roll up your sleeves and help out on all levels.

Duties will include but not be limited to:

  • Complex diary management and international travel itineraries
  • Detailed inbox management; organising and drafting emails
  • Preparing presentations (knowledge of InDesign and Illustrator is a plus)
  • Managing and processing expenses
  • Copy writing and proofing content for the press and their PR team
  • Office management duties: establishing good filing systems, document processes and company databases, ensuring the studio is tidy and fully stocked with office supplies and refreshments
  • HR duties
  • As hoc team support
  • Organising team away days, workshops, celebrations and helping to promote a culture of wellbeing
  • Personal errands: making reservations, handling all online orders and deliveries, buying gifts and booking holidays

The right candidate will have at least 3 years PA experience or more, be educated to degree level, have excellent attention to detail as well as verbal and written communication skills, and have worked in a creative industry. A calm and understated character is also essential. While they will want someone to be in the studio at least 3 days a week, there is flexibility round WFH. However this person must be willing to make exceptions during busy periods as and when required.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Luxury Sales Executive Role (no cold calling!) / Central London / Base salary £26k + commission

This high end, private, luxury clinic in the heart of Harley Street is looking for someone with excellent client facing skills to be a Patient Care Coordinator. The purpose of this role is for all their HNW patients to have a coordinator that can help them and follow them through their journey from first contact to continuing aftercare. The primary goals of the Patient Care Coordinators are to reach their booking targets and at the same time deliver outstanding patient care. The clinic provides a very personal service and they do not want pushy/sales type co-ordinators. They want people who are friendly, empathetic, well presented, approachable and able to multi-task. The role involves:

  • Answering queries on the phone
  • Meeting with the patients at their initial consultation and guiding them through their first visits and making them aware that you will be their contact person if they have any queries in the future
  • Booking surgical appointments and consultations Invoicing patients
  • Ensuring all the client’s needs are met while visiting the practice
  • Updating all records on the patient database as appropriate
  • Playing an active part in the maintenance of a supportive learning environment within the clinic
  • Completing the end of day administration
  • Hitting monthly targets

The ideal candidate will have a minimum of 2 years sales experience in customer facing roles, be a self starter and have excellent verbal and written communication skills. Experience working to KPIs/targets or on a commission structure is crucial and clerical and administrative experience using computers (and knowledge of Word, Excel and Outlook) would be beneficial. This role does not involve cold calling. Very good training is provided and the team are well supported, using an efficient computerised system and structured script to ensure you are able to support patients effectively throughout their time at the clinic. Once targets have been met, there is a commission structure which presents very good earning capacity. You would be part of a fun and friendly team in beautiful offices. Please note that you may be required to work the occasional Saturday with a day off in lieu.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Temp Jobs

Due to the fast turn around of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.