Current Jobs

Permanent Jobs

PA/Events Role at Music Entertainment Agency / Central London & WFH / Temp to Perm / £30-£35k

This is a fabulous temp to perm opportunity for someone who enjoys a client facing role, organising logistics for events and has super attention to detail. An amazing boutique creative agency in London is looking for a dynamic and proactive new team member to grow with them as the world starts to reopen! With the return of public gatherings, they are flat out with requests from their clients and need someone who with the confidence and initiative to dive right in and help them out.  While duties will vary, you will be responsible for helping to organise entertainment for high profile private and corporate events in the UK and internationally. As a result, you will be helping to manage the logistics related to client bookings from start to end and duties will include writing proposals in response to client briefs, sorting contracts and invoices, liaising with the artists on their performances, organising their travel to and from functions and attending the events in person to manage clients and the artists. There will also be more traditional PA/administrative duties for other projects they may be working on. It is a fabulously meaty role and requires someone who loves to multitask and thrives in a busy client facing role, has super communication skills and has an interest in the music and events world. The company pride themselves on offering clients a faultless service of exceptional quality and are well known in their field as a result. The right candidate will be a bright, articulate and confident graduate with at least 3-4 years PA/events experience  and good MS Office skills. Industry experience is not a prerequisite but an interest in music/entertainment is a plus.

If you would like to apply for this role please send your CV to quoting the job title.

Fabulous, busy Front of House role at luxury Harley Street Clinic / Central London / £24k

We are looking for an enthusiastic, super organised and well-presented candidate to join a prestigious private health clinic in Harley Street. It is a role that requires exceptional communication skills so would suit someone who perhaps has worked within retail, 5* hospitality, trained as an actress/actor or worked as a flight attendant.  You will be the face and ambassador for the clinic and the first point of contact for all their HNW clients. It is a hugely popular clinic and hence the role is extremely busy and you will be coordinating across a number of different consultant’s and surgeon’s dairies, whether it be to find spaces for client follow up appointments, troubleshooting late arrivals and fast tracking others, recognising which clients need to have pre-appointment scans or screenings and more. You will be a part of a team of six clinic coordinators, with two of you running the desk at a time, and working on a graduated shift pattern, with the earliest start being 7pm – 3.30pm and latest finish being 12.30pm-8pm.  They are a great company to work for and look after their staff, for example there is a staff room full of breakfast goodies and refreshments and they are very social with regular planned nights out and annual clinic trips aboard. They like bubbly, organised and proactive individuals. Some previous office administration experience is preferred along with fabulous verbal communication skills and a polished appearance. You must be willing to work the odd occasional Saturday with a day off in lieu.

If you would like to apply for this role please send your CV to quoting the job title.

EA to CEO & COO of top hedge fund / Central London / £40-50k DOE

We are looking for a dynamic and experienced EA who has extensive experience within finance to support a truly charming CEO and COO of this leading hedge fund.  This role is not only supporting two inspiring and genuinely lovely individuals, it is also incredibly varied with not only traditional EA duties but project work and events too. You would be part of a dynamic and sociable team in beautiful offices and no day will be the same.  This is a brand new role that you can make your own it is essential that you have supported at a senior level and have the industry experience too.  The role involves but is not limited to:

  • Organising and maintaining diaries, arranging meetings and conference calls
  • Liaise with the Chief of Staff to ensure deliverables and actions are tracked and prioritised
  • Prepare Board meetings, management meetings and off-sites
  • Produce documents, spreadsheets, reports and presentations
  • Manage busy inbox, keep track of responses and any follow ups required
  • Act as a gatekeeper, screening calls, enquiries, requests, and handling where appropriate
  • Liaising with clients, contacts and employees where appropriate
  • Take detailed notes, minuting meetings and identifying key action points and ensuring they are taken forward
  • Developing processes and systems
  • Carry out specific projects/research
  • Book client lunches and help to organise the company’s social events
  • Liaise with HR for on-boarding and off-boarding of employees
  • Liaise with HR for the smooth running of interviews
  • Be accessible to other Senior Management members for ad hoc tasks i.e. produce employee surveys, keep organisation charts updated, update company website etc.
  • Ensure the CEO’s day runs seamlessly and being one step ahead
  • Manage overseas travel and hotel accommodation and ensure the smooth running of business itinerary for the Marketing team
  • Process travel expenses for Senior Management team and Marketing team

The successful candidate will be:

  • Calm under pressure and able to prioritise well
  • Able to deal with a large volume of work and tight deadlines
  • Excellent attention to detail
  • A team player
  • Hardworking, with a strong work ethic
  • Trustworthy & extremely discreet
  • Tech savvy and familiarity with current digital tools
  • Understands Hedge Funds and ability to understand a complex business structure

The right candidates will have at least 4/5 yrs + EA experience working in financial services, have good MS Office and proactive and friendly demeanour and take real pride in what they do.

If you would like to apply for this role please send your CV to quoting the job title.

Team PA supporting Consumer team at leading Search Firm / Central London / £26 – £35k DOE / Start date Mid May

This is a fantastic opportunity for someone early on in their PA career to take on a fast paced and hugely valued role supporting a great team. We have worked with this client for many years and as well as being a leading Executive Search firm they also have a fabulous company culture with a family feel. The role is supporting a top Partner and his team of 5. While they have high standards and need someone who can action tasks quickly, and with great attention to detail, they are also a really fun bunch to work with.  Duties will include but not be limited to:

  • Full diary management for the whole team
  • Primary responsibility for answering the phone and acting as first contact point for enquiries from clients and candidates and other (external) PA’s
  • Arranging client / candidate interviews
  • Booking meeting rooms for client, candidate and team meetings
  • Logging all meetings on CRM system
  • Processing and formatting all CVs, uploading to the CRM system and coding them correctly
  • Producing/proof-reading/formatting and binding all capability documents, proposals, search reports, engagement letters etc. for clients and uploading them onto FF
  • Arranging travel for team, clients and candidates where appropriate (including visa applications where necessary)
  • Making sure the client and candidate have all necessary documents ahead of interviews
  • Setting up VC/Skype/Zoom/Teams calls
  • Working across different time zones to arrange international calls and meetings
  • Oversee management of all ‘business’ spreadsheets e.g. forecasts, revenue, pipeline
  • Compile monthly expenses and submit to accounts
  • End to end management of the induction process for new employees
  • IT support for the team where necessary
  • Covering the reception desk when necessary
  • Covering other PA absences and general office management

Key attributes for this role are a confident, capable nature and excellent communications skills wrapped up in a positive and proactive outlook. They will consider people with anywhere between 6 mths to 3 years admin/PA experience however central to this someone having the aptitude and ability to think on their feet, work in a fast paced role and support a range of confident personalities.

If you would like to apply for this role please send your CV to quoting the job title.

PA to Head of Programmes at Humanitarian Charity – 6 month contract / Central London / £30-£33k DOE /Start Mid May

We are looking for a talented and experienced PA to be the right-hand support to The Head of Programmes of this fabulous humanitarian charity.  You will be part a small and dynamic team in an incredibly fast paced and pressurised environment that requires someone meticulously organised, assertive, with outstanding attention to detail and excellent writing skills. To fit into this team, you will need to have a real desire to work for a charity and have great energy, positivity and enthusiasm with the ability to think 5 steps ahead and to react and adapt quickly.  The role will incorporate the following duties, but no day will be the same:

  • Full email management for the Head of Programmes
  • Managing an ever-changing diary
  • Gathering information from Partners/NGOs and relaying this back to the Head of Programmes in a concise and accurate way
  • Helping manage budgets
  • Assisting with copywriting/editing of reports
  • Assisting with grant paperwork
  • Drafting emails to high profile individuals
  • Liaising with numerous stakeholders (requires high attention to detail and discretion)

The successful candidate will have at least 2 years PA experience and will have excellent Word and Excel skills, impeccable spelling and grammar and a wonderful phone manner.  It would also be fantastic (but not essential) if you had copywriting experience.  This is an incredibly varied but high pressured and fast paced role for a wonderful cause.  If you have a genuine interest in charitable work, a passion for social justice and are a talented and enthusiastic PA please send your CV to us straight away.

The role is to start mid May and is for 6 months

If you would like to apply for this role please send your CV to quoting the job title.

Team EA at Investment Management Firm / Central London / £40 – £45k

Our client is a leading investment management firm and they are looking for an experienced Assistant to support various professionals across their HR  and Finance department. The role is ideal for a candidate who is trustworthy, detail-oriented and professional. Previous experience in FS and or HR is a preference and candidates must have at least 3 years or more Assistant/PA experience behind them. They are a great company to work for and really invest in their people and encourage development. You will be supporting a team of managers and analysts in this role so strong prioritisation and communication skills are key as is an unflappable and calm nature, as there will be multiple diary diaries and travel itineraries to juggle. You will also be exposed to highly sensitive information and so this position requires someone very discreet with excellent attention to detail.  Duties will include but not be limited to:

·       Comprehensive and proactive diary management for minimum of 6 ppl:

o   Proactively managing meeting clashes and being a gatekeeper

o   Liaising with external vendors/clients and administrative teams for all meeting logistics

o   Ensuring meeting rooms are booked locally and globally where necessary

o   Understanding and utilising our virtual conferencing tool to create video and audio conference requests

o   Liaising with reception to request any catering

o   Registering external visitors with reception

·       Managing global travel & expenses requests for the team

o   Working with an external travel vendor to obtain flight and hotel options

o   Understanding visa processes and ensuring all travelers have the necessary visas in place

o   Creating and distributing detailed itineraries

o   Booking any ground transportation or rail tickets

o   Process expenses in a timely manner adhering to policies and guidelines

·       New vendor onboarding and assisting with the NDAs/contracts

·       Updating the invoice budget tracker and management and processing of team invoices

·       Onboarding of new hires and transfers in

·       Creating presentations and materials for meetings

·       Diligent coverage of telephone lines, adhering to best practices

·       Support with IT issues

·       Adhoc projects

If you would like to apply for this role please send your CV to quoting the job title.

Temp Jobs

Due to the fast turn around of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.