Current Jobs

Permanent Jobs

EA to support 3 founding partners of a private members investment group / Mayfair / circa £33k

This is an incredible opportunity to work with a rapidly growing business and to support 3 entrepreneurs in a newly formed EA role.  You will join this relatively new business that has gone from strength to strength and now needs an experienced and talented EA/rockstar to help the business continue to flourish.  The company revolves around the networking of HNWIs and entrepreneurs and has an incredible list of shareholders that help form the backbone of this thriving community.  You will be based in stunning offices in Mayfair in a small and intimate team and no day will be the same.  The ideal candidate will have at least 3 years PA experience, have had exposure to events management and dealing with UHNWIs and private clients. This is a brand new standalone role and as such offers huge scope for progression.  The role involves lots of event organising so the ideal candidate will have events experience but character fit, attitude and outlook on life is also key.

This role includes:

  • Effective diary management for 3 founding partners
  • Support in the organisation/coordination of numerous and sometimes extremely private and unique offsite events
  • Organise offsite meetings both locally and internationally for founding partners
  • Act as the first point of contact on all external matters and for the wider team
  • Arrange all travel including detailed itineraries
  • Provide administrative support to the management team
  • Prepare welcome packs for incoming members
  • Use Xero to file expenses for partners and to send out and pay invoices
  • Attend and participate in weekly partners meetings, taking notes and distributing actions
  • Create, manage and update contact databases, filing, and any other systems
  • Liaise closely with the office manager for the office building to ensure the smooth running of the office
  • Build strong relationships with key contacts and suppliers
  • Make sure founding partners are not running over meetings, deadlines and keep their diaries updated and synced – being their eyes and ears
  • Any IT related admin
  • Ensure all logistics and documentation are arranged when visitors come in to the office as well as greeting and supporting visitors

This requires someone with fabulous communication skills who will be able to liaise effectively and confidently with senior stakeholders, external clients, and colleagues alike.  You will need to be a self-starter who has a can do attitude, is positive, honest, reliable, available, friendly and energising. If you are hungry to learn and have what it takes to support a dynamic and entrepreneurial team please send your CV ASAP to polly@lavenderjones.co.uk quoting the job title.


Senior EA for brand new London office of leading investment firm / Mayfair /  £50k+

This leading global investment group is opening a new office in central London and requires a talented EA to help them build the business.  You will work amongst an incredibly talented, busy and driven team in beautiful new offices and as this is a new office the role will require someone that is wiling to help out at all levels.

The role will include:

  • Coordinating complex agendas, making appointments and managing the priorities of several team members
  • Complex inbox management
  • Preparing and coordinating travel/business trips
  • Acting as a gatekeeper
  • Preparing and organising files and presentations & printing documents
  • Providing the interface between managers and their contacts (internal and external)
  • Writing meeting reports/minutes
  • Managing expenses for the team
  • Providing assistance as needed to the front of house
  • Liaising with Paris headquarters and other international offices, as well as external service providers (such as bankers, lawyers, recruiters, etc.) as needed.

We are looking for a minimum of 5 years experience within either a financial services firm or another professional services industry. The successful candidate will have strong Microsoft Office skills, the ability to work under pressure with conflicting priorities and deadlines, excellent interpersonal skills, high attention to detail and a high level of tact and diplomacy. This is a wonderful opportunity for a talented EA to carve out their own role in a beautiful new office, amongst a dynamic and driven team.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.

 


Part Time & Remote admin role with 1 day in Bicester

This incredible property advisory business that is pioneering a new model to improve the estate agency industry is looking for a part time administrator to help the busy team.  The role can be remote although they will require this person to go into their Bicester office (near Oxford) once a week.  This is a new role and has simply come about due to the business doing so well and the property advisors needing to offload their admin tasks so they can focus on advising their clients.  This will be a part time role maybe 4 or 5 days per week and 3 or 4 hours per day (this is open to discussion).  The role will involve:

  • Helping to book in inventories
  • Responding to emails and general enquiries
  • Booking property valuations
  • Updating reports that the company produce for corporate clients
  • Booking floor plans
  • Booking photographers
  • Liaising with agents re keys
  • Coordinating paperwork for any stage of the sale process.

This doesn’t require previous property sales experience although that would be incredibly beneficial but it will require someone exceptionally organised who can pick things up quickly.  The team are friendly and inspiring and want to find someone that will excited by this rapidly growing venture.  If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


PA to support Senior Leaders at Engineering firm in Cheltenham, Gloucestershire / £29 – 31k

We are looking for an experienced, highly motivated and efficient Personal Assistant to provide full administrative support to Senior Leaders within the EMEA region at this engineering firm in Cheltenham. This role requires initiative, pragmatism, problem solving ability and a “can do” attitude with the ability to anticipate needs and where necessary act independently and with integrity.  The role will involve:

  • Full responsibility for diary management: arranging meetings both internally and externally
  • Efficient and effective in-box management, pro-actively dealing with enquiries and requests as appropriate as well as highlighting priorities and advising of potential solutions
  • Effective communication with Senior Leaders including updating on any relevant issues
  • Comprehensive logistics management including complex itineraries, international travel and visas
  • Meeting facilitation including co-ordination and preparation of content for management meetings. Recording outputs and actions, tracking actions through to completion
  • Planning and delivery of events, meetings and workshops in the UK and potentially overseas
  • Production and analysis of written and visual content across the Microsoft Office suite including PowerPoint and Excel, as well as SharePoint and other internal communication platforms
  • Finance capabilities including management expenses, authorising and signing off team expense claims, raising purchase orders and arranging payment of invoices.

The successful candidate will ideally have credible PA experience for a Senior Leader in a multi-national or global organisation. You will need to have strong diary management experience and be proficient in Office 365 and Microsoft Teams. In addition, you will need to have worked with sensitive and confidential information and interacted with multiple senior stakeholders daily. It is imperative that you are motivated by working in a fast-paced environment, always aiming to go above and beyond, yet can challenge and push back where appropriate. We are looking for someone people-focused with strong written and verbal communication skills. You will have excellent attention to detail, have the ability to remain calm under pressure, have a high level of professionalism whilst keeping a positive attitude and sense of humour. This is a lovely varied role working for an incredibly successful firm amongst a driven yet friendly team.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Part time Office Manager role in Tetbury, Gloucestershire / up to £40k pro rata

This well-established property company has relocated to beautiful offices near Tetbury in Gloucestershire and they are looking to hire a part time Office Manager to work 3 days per week in the office.  You will be based in a stunning newly refurbished office based on a country estate and work amongst a small and intimate team of 5 people.  Core duties will include:

  • PA support to Executive Chairman – Maternity cover. This will include lots of personal PA duties for a HNWI
  • Diary management to Senior Management
  • Welcoming guests / sorting refreshments / managing the phones
  • Implementing a fresh management and filing system
  • Co-ordinating & filing property reports, contracts, certificates etc
  • Inputting data and managing the database
  • Acting as initial contact for tenants and acting as link with managing agents
  • Assisting with preparation of pitch documents
  • Managing the office and restocking of the amenities

We are looking for someone with strong office management/PA experience (5 years minimum) and it would be incredibly beneficial if this person has property experience.  The successful candidate will have good Microsoft Office skills, experience of co-ordinating projects, strong attention to detail, excellent communication skills with the ability to work in a fast-paced environment and have a can do attitude.  This is a fantastic role for someone living in Gloucestershire who wishes to work in spectacular surroundings, amongst a highly professional, motivated and incredibly friendly team.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


PA to Executive Team leading an Innovative Business Venture / West London / £40-£50k DOE

This is an incredible opportunity for someone who wants to be at the heart of a fascinating and evolving business venture. Backed by an established umbrella company, a new team of top executives have been pulled together to drive this enterprise forward and they need an exceptional and experienced PA to help them. The role will incorporate all the usual PA duties such as complex diary management, inbox management, travel itineraries and presentation prep, as well as being involved in research and other ad hoc projects. The executives are a range of characters but all extremely approachable and affable. It will be a fast paced role and will required someone who can juggle priorities and has a flexible and adaptable nature. Excellent written and verbal communications skills are important as is a positive and proactive outlook. The right candidate will have at least 4-5 years PA experience, be degree educated and used to supporting a number of busy individuals. You will be working alongside a great team of assistants who support figures across the umbrella group.  They are looking for someone who is happy to be office based and they have lovely offices in West London.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Front of House & PA / Covent Garden / £22-28k

This boutique executive search firm near Covent Garden is looking for a lovely, bright and polite individual who is committed to joining their support team, taking on the important role of Receptionist on front desk, along with Office Assistant and ad hoc PA duties. It is an incredibly busy position, offering real variety and responsibility as you take ownership of the front of house duties and more. The stand out benefits are the lovely team, the supportive environment, and also the exposure you gain to the rest of the business, which in turn offers you a great chance to see if it is a world you wish to progress in.

The role incorporates the following duties:

Reception Duties:

  • Meeting and greeting all guests; clients, candidates, and potential new hires
  • Coordinating the meeting room bookings through Microsoft Outlook
  • Organising refreshments for all meetings including breakfast and lunch arrangements when necessary
  • Maintenance of entire reception area including 4 meeting rooms
  • Answering all calls
  • Orders (stationary & kitchen supplies)
  • Liaise with the cleaners on a regular basis to ensure office is kept pristine
  • Managing the post and alerting staff to packages upon arrival

Ad Hoc PA Duties – support for Managers & Consultants

  • Arranging meetings in the office and off site
  • Arranging client/candidate interviews
  • Booking restaurants/hotels
  • CV formatting
  • Formatting and proof reading client proposals and reports
  • Document Binding
  • Basic data entry onto CRM system
  • Ad hoc support to other PAs and covering annual leave with the potential opportunity to develop these responsibilities as the office grows if desired

Desired candidate qualities:

  • Professional, friendly and polite manner
  • Excellent use of Microsoft Word, Excel, PowerPoint and Outlook
  • Accuracy and attention to detail, strong spelling, grammar and punctuation
  • A Levels
  • Previous reception and/or admin experience

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Property Consultant / Remote Role / £25-30k

Do you have experience in property sales negotiation and want to work for an exciting and innovative business venture.  The is a relatively new business that is pioneering a new model to improve the estate agency industry, giving customers a tailored service which offers a better chance of selling their house. The Team are looking for a new Property Consultant to join them.  This is a totally remote role although they have offices in Oxford and London where you may be required to visit on occasion and a co-working space is available should that be desired.  Their approach is incredibly refreshing and different and they are continuously looking for better ways to serve their customers and genuinely focus on providing a great customer experience. This role requires experience in property sales negotiation in either an estate agency or property search background. We are looking for a candidate who is passionate about property and focused on understanding and helping their clients. You will be a key member of the team and will be responsible for handling business all over the UK.

The role involves:

  • Working with and supporting the team to build and maintain excellent client relationships
  • Guiding new leads through the process, how the firm works and signing them up as customers
  • Managing and advising clients on a multi-agent sales processes
  • Advising clients on agent selection and sub-contracting agents
  • Monitoring client listings and progressing agreed sales
  • Updating vendors on their sale and ensuring they are given the best possible advice in order to get them sold

What you need to thrive in this role

  • Proven background in property sales
  • Good knowledge of the property sales process
  • Setting and maintaining exceptional standards
  • Highly self motivated and conscientious with a positive attitude
  • Excellent communication skills.  Able to build instant rapport with people of all backgrounds
  • Empathy and understanding for all clients
  • Highly professional approach
  • Driven by quality

You will need to have 2+ years as a sales negotiator or other relevant property experience with a good understanding of sales negotiation and transaction from agreed sales to completion.

This is an exciting opportunity to be right at the heart of a rapidly growing business amongst a friendly, driven and ambitious team.

If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.


Office Manager for brand new London office of investment firm / Mayfair /  £50k+

This leading global investment group is opening a new office in central London and requires a talented Office Manager to help them build the business..

As this is a new office the role will require someone that can develop procedures/systems and policies for all administrative activities.  The role will require an experienced office manager who has ideally helped set up an office before and the role will involve:

General office management such as

  • Maintaining office supplies
  • Being the first point of contact with utilities companies and building maintenance
  • Providing front of house assistance as needed including meeting and greeting guests and answering the phones
  • Liaising with the international headquarters as well as external service providers (such as bankers, lawyers, recruiters, etc.)

Financial duties:

  • Managing the whole invoices and expenses process
  • Supporting the various stakeholders in production of the financial information (for tax requirements, payroll accounting, cashflow, auditors etc)
  • Supporting the Financial Controller with Financial Planning & Analysis matters

HR duties:

  • Driving the UK onboarding process (preparing new employee files, coordinating logistics, communicating with new employee and related departments, collecting employment and tax information, oversee the completion of compensation and benefit documentation)
  • Processing payroll
  • Monitoring holidays and sick leave
  • Checking employee expense reimbursements
  • Maintaining employee administration and information: Employee files, insurance, benefits, etc
  • Handling visa procedures
  • Assisting with the recruitment of new staff
  • Serving as a point person for all employee questions (payroll, benefits etc)
  • Ensuring HR and corporate policies are followed and updating the employee Handbook

IT:

  • Dealing with outside IT vendor & IT issues, including setting up of programs and installation of computers

The will require an office manager with 5 years professional experience in the UK with experience of HR and financial elements.  They are looking for someone who has strong interpersonal skill, a positive approach and the ability to work autonomously in a fast pace environment.  This is a wonderful opportunity for a talented Office Manager to carve out their own role in a beautiful new office amongst a dynamic and driven team.       If you would like to apply for this role please send your CV to polly@lavenderjones.co.uk quoting the job title.

 


Temp Jobs

Due to the fast turn around of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.