Current Jobs

Permanent Jobs
EA at amazing VC firm / Hybrid working / Covent Garden / £55-£65k 

This is a wonderful opportunity for an experienced EA to join an impressive and senior team who are helping fledgling tech founders of tomorrow on their journey to success. This role will be supporting the founder and 2 Partners of this VC firm as they continue to raise capital and invest in exciting new tech starts up. You will be based in stunning new offices in Covent Garden in a small, intimate and exceptionally impressive team. It is an incredibly fast paced and ever-changing, hyper growth environment and therefore we are looking for candidates who have experience in the start-up tech world, venture capital firm or private equity.  The key responsibilities are:

Executive Support

  • Manage complex calendars and scheduling across three Partners
  • Coordinate internal and external meetings (in-person and virtual)
  • Organise board meetings and interim calls, including materials and logistics
  • Book domestic and international travel and build meeting itineraries
  • Manage inboxes, flag priorities, and ensure follow-ups happen
  • Submit monthly expenses via Dext and coordinate with our Finance team
  • Keep files and folders up to date (Drive, Zoom recordings, board packs)
  • Maintain and update our CRM with notes, contacts, and activity, etc.

Office Management

  • Take full ownership of the running of HQ in Covent Garden, London.
  • Liaise with building management, facilities, and service providers
  • Ensure the office is well-stocked, presentable, and welcoming at all times
  • Support new hires with desk setup, access, and onboarding
  • Host and entertain guests, ensuring a great experience at HQ

Team & Culture

  • Plan and book team lunches, offsites, birthday celebrations, and Christmas events
  • Help bring our culture to life by supporting internal initiatives

Event Support

  • Organise events by booking restaurants/venues, sending invites out on behalf of the partners
  • Using the CRM and managing RSVPs
  • Liaise with the event venue throughout the planning process
  • Managing dietary requirements and guest relations
  • Oversee the set-up and smooth running on the day

 What we’re looking for

  • Exceptionally organised with strong attention to detail
  • Clear and confident communicator (written and verbal)
  • Comfortable managing multiple moving parts and knowing what matters most
  • Proactive, calm under pressure, and one step ahead at all times
  • Acts with urgency and takes initiative to get things done quickly and well
  • Strong sense of discretion and judgment when working with sensitive information
  • Fluent in Google Workspace (Docs, Sheets, Calendar), Zoom, Slack, and Mac

This is an incredibly special role working with really inspiring, driven, impressive, open and positive entrepreneurs. It is fun but demanding and it will require someone who is bright and quick with high emotional intelligence.   A minimum of 5 years EA experience is required and a tech savvy nature and super attention to detail is key.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Branding & Communications EA at leading Hedge Fund / Mayfair / £60 – £70k

This global and world-renowned leading hedge fund, requires an exceptional EA to support the Chief Communications Officer and the Branding & Communications senior leadership team.  This team is responsible for delivering branding, marketing and communications strategies for the whole firm and is at the centre of the whole business.  This is a role is central to the whole team and ensures the successful day-to-day running of the function. There is huge scope to learn and develop and you will be working very closely with a dynamic and impressive Chief Communications Officer.

Principle Responsibilities:

  • Calendar Management: Monitor and adjust executives’ calendars across multiple time zones, provide reminders, accommodate last-minute changes, and coordinate with other executive assistants and team members.
  • Travel Coordination: Research, book, and coordinate domestic and international travel for executives, ensuring all necessary documents are in place and itineraries are updated.
  • Expense Management: Prepare and submit expense reports promptly.
  • Meeting & Event Logistics: Plan, coordinate, and attend team meetings and events, assisting with on-site logistics.
  • Administrative Support: Maintain records of team invoices and receipts, submit weekly timesheets for executives, prepare materials for meetings, and assist in creating presentations.
  • Confidentiality: Exercise sound judgment and discretion in handling highly confidential information.
  • Additional Duties: Provide personal assistant duties and other related projects as required.

Qualifications & Skills

  • Bachelor’s degree.
  • Minimum of 5+ years in a similar role with a proven track record of excellent performance.
  • Prior experience as an Executive Assistant for C-Level executives is a plus.
  • Strong verbal and written communication skills.
  • Ability to prioritize tasks in a fast-paced and constantly changing environment with a high sense of urgency.
  • Friendly, cooperative, and an excellent team player with a proactive approach.
  • Quick learner, detail-oriented, and demonstrates thoroughness and strong ownership of work.
  • Proficiency in Microsoft Office, especially Outlook, and other computer-based programs.

The COO has exceptionally high standards and will require someone efficient, deeply organised, quick, bright and interested in what the team does.  In return she will mentor, teach and help this individual to grow and progress. This is a really exciting role in a very fast paced, sometimes high pressure and ever-changing environment which requires agility and flexibility.  Due to time zones, it will require occasional work outside of standard office hours and the role is based 5 days in the office in Mayfair.  This is an incredibly exciting role to be within a team that is at the heart of one of the world’s top hedge funds.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Admin Assistant at global hedge fund / Mayfair / £40-£50k

This very successful hedge fund in Mayfair is looking for a bright, driven and impressive Admin Assistant to join the team.  This company, whilst fast paced and full of incredibly impressive and bright individuals, pride themselves in being an open, friendly and collaborative environment.  They have an incredibly low turnover of staff as they really do invest in their people and encourage growth and progression.  This role has come about due to the business growing and getting busier and you will be part of a team of 4 other Admin Assistants.  The role is dynamic and varied and requires someone bright, ambitious, quick, detail orientated and exceptionally organised.

The key responsibilities of this role are:

  • Provide a full spectrum of administrative support to the team
  • Being a central point of contact within the office to assist with general enquiries and requests
  • Assist with travel (arranging visas, transport and accommodation, managing corporate accounts)
  • Handle general administrative duties such as filing, record-keeping, and purchase of office supplies
  • Day-to-day liaison with vendors
  • Assist in organising internal and external social activities
  • Perform ad-hoc duties as required

Requirements

  • A positive working attitude – self-motivated, responsible, and able to work under pressure
  • Excellent interpersonal skills; able to cooperate in a team
  • Flexible and adaptable, with excellent problem-solving skills
  • The ability to handle multiple tasks in an organised manner
  • Good PC skills – MS Word, Excel, PowerPoint
  • Strong communication skills, with a good command of spoken and written English

The successful candidate will be well-organised, have high attention to detail, have great communication skills, a willingness to learn and grow, the ability to pick up tasks quickly with a “get stuck in” approach and have a strong desire to help others. The ability to build relationships at all levels is essential. This role is based in the office 5 days a week. This role really does suit someone who has drive and a desire to grow, learn and be amongst a really impressive and bright front of house and admin team.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

EA to Board Director / Southampton / £45k

We are looking for a talented EA to support a Board Director at leading national retail firm. The role is based in Southampton and will be based in the office 3 days with 2 working from home and will incorporate occasional UK travel (approx. twice per month). You will need to be a driven and ambitious EA who will develop a deep internal knowledge of the business area, to support the strategic planning of the function.  You will work closely with senior members of staff on a range of cross-functional projects and the scope to grow and progress is huge.  The role incorporates the following key responsibilities:

  • Diary management, arranging meetings (including offsite), travel arrangements (including, overseas) visas and accommodation in line with budgets.
  • Forward plan to ensure the Board Director is briefed for upcoming meetings, covering agendas, meeting requirements etc.
  • Undertake research tasks and accurately produce documents, reports, and presentation material, making recommendations where appropriate to assist in the delivery of various programmes.
  • Provide trusted and seamless support to the senior leadership team.
  • Lead co-ordination and agenda planning for meetings. Responsible for circulation of materials, meeting minutes and outcomes with timely follow up of agreed actions.
  • Lead the planning and delivery of functional meetings and events; working with stakeholders across the business to build inspiring, engaging, and informative content.
  • Assist in building the internal and external commercial communications materials.
  • Act as a central co-ordination point for obtaining, receiving and distribution of programme and project information. Assist in building critical paths and roadmaps and tracking key project deliverables and milestones
  • Support with facilitation of strategic discussions; creating templates and engaging with stakeholders across the business to gather information, insight and data.
  • Provide SAP HR functional administration, including maintaining absence, holidays etc.
  • Process all functional invoices.

Required Skills & Experience:

  • Excellent communication / inter-personal skills.
  • Ability to absorb significant amounts of often complex information, across a range of topics.
  • Proven organisational skills – able to work in a logical and methodical way and to manage multiple projects simultaneously.
  • A proactive problem solver with little or no guidance.
  • Excellent attention to detail.
  • The ability to work remotely whilst maintaining strong communication with all stakeholders.
  • High levels of integrity and discretion in handling confidential information and professionalism whilst dealing with senior professionals both inside and outside of the organisation.

We are looking for someone who is an experienced business EA with good corporate experience who has supported at a senior level.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Office Manager Maternity Contract / Design company / Shoreditch (July start) / £45k

This client designs, builds and manages a diverse range of property portfolios and they are based in gorgeous offices in Shoreditch with a team of around 50 people.   Their fabulous Office Manager is going on maternity leave and so they are looking for someone to provide cover for her whilst she is away.  The role is 80% office management and 20% EA to the Founder and the key responsibilities are as follows:

Office Management Responsibilities

  • Oversee the day-to-day operations of the office in collaboration with the Office Head of Departments, ensuring an efficient and well-organised workplace.
  • Maintain a warm, professional, and welcoming environment for employees, clients, and visitors.
  • Greet guests and clients, manage meeting room bookings, and ensure all meeting spaces are clean, well-equipped, and client-ready.
  • Share internal communications and updates to ensure team-wide alignment and engagement.
  • Organise and support company events, including staff socials, team-building initiatives, and seasonal celebrations.
  • Ensure the cleanliness and proper functioning of shared facilities, such as kitchens and coffee machines.
  • Monitor adherence to company policies and procedures, escalating issues where appropriate.
  • Manage office supplies, stationery, and inventory, ensuring availability for both staff and visitors.
  • Liaise with contractors to schedule and coordinate planned maintenance and address ad-hoc building issues in a timely manner.
  • Ensure compliance with health and safety regulations, maintaining required documentation and conducting periodic checks.
  • Oversee building safety protocols, including first aid, fire warden responsibilities, and evacuation training.
  • Act as the key liaison with the IT support provider to manage system issues, upgrades, and the onboarding/offboarding of staff IT equipment.
  • Receive and distribute post and deliveries, and coordinate courier services as required.
  • Administer the management of company vehicles, including documentation and servicing schedules.
  • Review and refine office systems and procedures to enhance efficiency and effectiveness.
  • Support monthly payroll processes by preparing and submitting necessary administrative data.

​​​​​​​HR Support

  • Draft and manage employment contracts and related documentation.
  • Coordinate onboarding for new employees, including IT setup and orientation.
  • Maintain confidential HR records and assist in ensuring compliance with employment regulations.
  • Monitor and record employee holiday and sickness leave using the company’s online HR portal.

The team are wonderful, and it is a great place to work but these are big shoes to fill as the current Office Manager really has been incredible.  We are looking for someone with good office management experience, with good client facing skills, high emotional intelligence, deeply organised and down to earth.  This contract is to start in July and will be for 1 year. The hours are 8.30am-5.30pm with an hour for lunch and it is 5 days a week in the office, with no outside of hours support needed.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

EA to CEO/Founder of scaling geopolitical consultancy / Mayfair / Hybrid / c £70k

Our client is a dynamic, grounded and super smart founder of a small, successful and growing consultancy firm that helps boutique finance clients with the issues they face on a global geopolitical scale. The founder is looking for an experienced EA who has worked at CEO/founder level before and who has the aptitude to take on a lot more across the business and really grow with them. It’s a great opportunity for someone who has an interest in global current affairs and is looking for a meaty, high-level EA role. The founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. The team is made up of experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, who can pre-empt issues, think outside the box and who is a self-starter.  Duties will include but are not limited to:

Business EA Tasks (80%):

  • Complex diary management, including planning and scheduling meetings, managing time to best effect for the Founder
  • Organising detailed multi stop international travel itineraries; flights, transfers, accommodation, visa etc
  • Inbox management; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner
  • Acting as gatekeeper / point of contact for the Founder and being his eyes and ears
  • Carrying out research on new clients and around client projects
  • Helping to build and nurture relationships with key clients
  • Sorting and managing all expenses/invoices
  • Assisting with business administration
  • Implementing administrative systems and processes
  • Supporting with admin across internal operations: HR, facilities, travel budgets etc.
  • Event management (approx. 2 per quarter)
  • Maintaining CRM

Private PA Tasks for Founder (20%)

  • Booking personal appointments & personal travel
  • Assisting with management of private property
  • Handling household bills, car MOTs and services, property insurance renewals etc
  • Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc).
  • Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc).

The right candidate will have a degree,  must be mother tongue English and possess exceptional written and spoken communications skills. Experience working across a global remit is required and previous experience in finance, consultancy, a family office or a start-up is appealing.  Candidates must have worked at CEO/founder level and show longevity in their roles. Given the business has a start up energy it’s important that the EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is hybrid working.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Executive Assistant to the CEO of family run business / Bristol / Part time or Full time £50-£60k

We are seeking an experienced Executive Assistant to join a small but very successful family business based in Bristol. This is a key appointment, newly created to support the exceptional, fast-paced, and entrepreneurial CEO. The role involves supporting him to manage tasks across their holding company and its growing number of subsidiaries. It requires an intuitive, like minded individual with excellent communication, organisation and administration skills. You will be based in a small team which includes a husband and wife and it will require occasional work in the offices and some working from home.

Key Responsibilities:

  • Assist with the CEO’s diary and travel arrangements
  • Manage task lists, delegating actions and monitoring deadlines
  • Delegated research projects and administrative tasks
  • Prepare documents for meetings and assist with follow up actions
  • Assist the CEO with communication, internal and external, for example:
  • Internal project updates
  • Business social media presence
  • Act as a Gatekeeper during periods of absence
  • Governance duties associated with company formation, pension schemes etc
  • Board meetings – booking dates, arranging agendas, papers, minutes
  • Maintain company formation and management information
  • Develop & maintain Group corporate reward programme
  • Arrange agendas, papers, and minutes for Monthly SMT meetings
  • Oversee office arrangements
  • Account Manage outsourced providers
  • Provide administrative support to the Head of People. This may include assistance with:
  • Company payrolls
  • Employee benefits schemes
  • New starters/leavers
  • Other delegated tasks across the HR spectrum
  • Assist the CEO with personal tasks as required

Key Skills & Qualifications:

  • Experience in an executive support role
  • Tech savvy and intuitive with technology
  • Open to new ways of working
  • Excellent written and verbal communication skills
  • Strong organizational and time-management abilities with a keen eye for detail
  • Ability to handle sensitive information with confidentiality and professionalism
  • Proactive mindset with the ability to anticipate needs and act accordingly
  • Strong interpersonal skills with the ability to work independently and as part of a team

The team you would work with are absolutely delightful, impressive, driven, entrepreneurial and family orientated.  You will not only act as the EA but you will be their second set of eyes and ears, soundboard and gatekeeper.  It is a hugely varied role and would suit someone who has worked in a start-up business rather than a big well-structured corporate.  This role could be full time or part time (0.8 FTE) and will be a combination of working in the office and working from home.  They can provide real flexibility in terms of hours.  This really is a very special and unique role within a fabulous company.  If this sounds of interest, please send your CV ASAP.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Temp to Perm – Private PA to HNWI / West London / £25 per hour

Our client is a HNWI who is looking to settle and make roots in London and she is looking for a private PA to support her from her home in West London. This role will be based in her home 5 days per week between 10am – 6pm (with 1 hour lunch break). She is a very kind, intelligent and private person, who is looking for a PA who is calm, gentle and patient with excellent communication skills and the ability to throw their hand to many things. Duties will include but not be limited to:

PA duties:

  • Dairy and schedule management for the principal; meetings, events, appointments and restaurant bookings
  • Ensure the smooth running of the day
  • Oversee the housekeeper and cleaner
  • Support the principal in sourcing reliable and trusted service providers i.e. lawyers, drycleaners etc
  • Assist with personal errands, logistics
  • Manage the principal’s financial budget/invoices/bills and overseeing household staff spending
  • Help to set up/renew phone accounts, insurance etc.
  • Manage online orders, deliveries & returns
  • Book travel
  • Arrange appointments with stylists / makeup artists
  • Assist the principal with personal shopping
  • Write itinerates for the principal
  • Manage university admin – portal, emails, timetable
  • Manage medical admin – portal, email, timetable coordinating

Skills Required:

  • Degree or secretarial training desired
  • Tech savvy (IT support is a big part of the role: Familiar with Notion, Canva, GoDaddy, G suite)
  • Good communicator, resourceful, solutions orientated and kind
  • Interest in health and nutrition
  • London based
  • Driving licence desired
  • Openness to travel with the role when required
  • Happy to set themselves up as a self-employed and invoice the client

The role would ideally suit someone with 2-4 years’ experience who is tech savvy with excellent communication skills. Candidates must be kind, discreet, proactive, and flexible. You would be working from an office at her home, or meeting around London so someone London based is essential.  The right person does not need a huge amount of experience but some experience as a PA supporting a HNWI or and in a private setting would be ideal. This is a temp to perm role, and candidates will be paid on an hourly rate.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Senior Receptionist & Office Manager  / Asset Management Firm / City / £50-£57k 

This very successful asset management firm is looking for a professional, experienced Receptionist and Office Manager for a 12 month FTC.

The role is based on Reception within a lovely open plan office and the Receptionist is part of the close knit, supportive support team. The role requires a friendly and proactive individual to manage the front of house and meetings rooms alongside a part-time junior Receptionist. It will require someone who is professional, friendly and a team player. The duties will include but not be limited to:

  • Front of House meeting, greeting and liaising with clients – internal and external – and
    providing a 5* guest experience.
  • Take ownership for the FOH function, including the tidiness of the front of house area and
    any required materials in reception area and meeting rooms.
  • Ownership for all client liaison at the front desk, including meeting all security protocols,
    issuing security passes, taxi bookings, food requests and other requirements made for
    clients.
  • Support and brief meeting hosts on technology facilities in each meeting room.
  • Maintain the reception and communal areas organising anything needed to maintain their
    look and performance including organising maintenance, cleaning, IT updates.
  • Manage phone calls from building reception as guests arrive and liaising with meeting
    organisers to let them know their guests have arrived whilst ensuring their meeting room is
    clean and ready for use.
  • Ensure that every phone call is handled in a courteous and professional manner.
  • Ensure all client facilities are appropriately tended including catering, cleaning and liaising
    with relevant parties, as appropriate.
  • Manage external catering requirements, ensuring all catering is booked pro-actively and
    appropriate means to serve all catering has been organised – including celebrations within
    the office.
  • Use meeting room booking system to ensure client rooms are managed appropriately and
    bookings can be amended as required.
  • Collate and organise stationery orders for the London office.
  • Organise and take responsibility for incoming and outgoing post – ensuring an efficient and
    timely collection and delivery to appropriate person.
  • Responsible for directing all enquiries accordingly.
  • Ensure the safe keep and regular update of office related information so that they can be
    easily retrieved for review when needed by relevant staff members. (e.g. H&S records).
  • Liaise with suppliers to affect the ordering of items required by the Company on a regular
    basis – including stationery, food and beverage and ad-hoc purchases as required.
  • Coordinate the proper maintenance of the office, client areas, and meeting rooms.
  • Responsible for checking the state of stationery and equipment in the office and if found to
    be malfunctioning, the maintenance personnel should be informed to fix it.
  • Building management liaison, including fault reporting and tenant representation.
  • Provide support, mostly administrative to other members of staff according to the directives
    of the lead PA.
  • Ensure compliance with all company policies, procedures, and guidelines.
  • Establish strong internal relationships across the business.
  • Any other ad hoc duties.

The role requires someone proactive, organised, reliable, used to working in a fast paced environment, who is very professional and experienced in front of house and facilities support.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Part-Time Receptionist for Wonderful Asset Management Firm / City / £25k

This very successful asset management firm is looking for a professional and hard working part-time Receptionist for a 12 month FTC.

The role is based on Reception within a lovely open plan office and the Receptionists are part of the close knit, supportive support team. This role will work closely alongside a senior Receptionist, supporting them and the wider PA team as needed. The role requires a friendly and proactive individual to help manage the front of house and meetings rooms. It will require someone who is professional, friendly and a team player. The duties will include but not be limited to:

  • Front of House meeting, greeting and liaising with clients – internal and external – and providing a 5* guest experience.
  • Assisting with client liaison at the front desk, including meeting all security protocols, issuing security passes, taxi bookings, food requests and other requirements made for clients.
  • Support and brief meeting hosts on technology facilities in each meeting room.
  • Maintain the reception and communal areas organising anything needed to maintain their look and performance.
  • Manage phone calls from building reception as guests arrive and liaising with meeting organisers to let them know their guests have arrived whilst ensuring their meeting room is clean and ready for use.
  • Ensure that every phone call is handled in a courteous and professional manner.
  • Ensure all client facilities are appropriately tended including catering, cleaning and liaising with relevant parties, as appropriate.
  • Manage external catering requirements, ensuring all catering is booked pro-actively and appropriate means to serve all catering has been organised – including celebrations within the office.
  • Use meeting room booking system to ensure client rooms are managed appropriately and bookings can be amended as required.
  • Collate and organise stationery orders for the London office.
  • Organise incoming and outgoing post – ensuring an efficient and timely collection and delivery to appropriate person.
  • Responsible for directing all enquiries accordingly.
  • Ensure the safe keep and regular update of office related information so that they can be easily retrieved for review when needed by relevant staff members.
  • Liaise with suppliers to affect the ordering of items required by the Company on a regular basis – including stationery, food and beverage and ad-hoc purchases as required.
  • Coordinate the proper maintenance of the office, client areas, and meeting rooms.
  • Responsible for checking the state of stationery and equipment in the office and if found to be malfunctioning, the maintenance personnel should be informed to fix it.
  • Provide support, mostly administrative to other members of staff according to the directives of the lead PA.
  • Ensure compliance with all company policies, procedures, and guidelines.
  • Establish strong internal relationships across the business.
  • Any other ad hoc duties.

The role requires someone proactive, organised and reliable, who will provide part-time support to the Receptionist and wider team as needed. The role requires someone with 2 years experience, who is willing to work hard and help where needed.

The hours are 10am-3pm Monday to Thursday for a 12 month fixed term contract.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Project Manager at Leading Boutique Headhunting firm / Mayfair / £45-£55k

This global, market leading executive search firm is looking for a Project Manager to support the team will all admin and logistics surrounding the mandates they work on.  You will be based in stunning, modern open plan Mayfair offices amongst the most driven, dynamic and fun team.  The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment.  The team are supportive and the company culture really is fabulous. The role will involve:

  • Support the team with the end-to-end execution of search assignments by upholding a robust process internally to reduce time to shortlist and placement and enabling the wider Sales and Delivery teams to achieve project milestones. This will involve extensive diary management of key internal/external stakeholders to diarise pitches, weekly update calls, shortlist stages and search close down meetings.
  • Take ownership of creating documentation for searches including but not limited to; pitches, engagement terms, NDA’s, search packs and candidate briefing documents. This requires strong knowledge of Microsoft Suite and Adobe to execute changes quickly and accurately.
  • Support the team with client events including venue bookings, logistics, collateral, diary invites and updating the CRM system to support with tracking ROI.
  • Responsible for scheduling and accurately tracking business development meetings for your Partner into the CRM.
  • Provide ad-hoc admin support to your Partners (and occasionally the wider team members).
  • Extensive understanding of the CRM and ATS systems to support in executing changes within the system related to; forecasting, event management, candidate management and adding business development activities.
  • Works with the Partner/Director to ensure the successful conclusion of a search, playing a key role in ensuring the close down of a search happens and capturing next actions.
  • Support with company wide meetings, including deck preparation and note taking.
  • Support your team when a new starter joins the company/team. This would include working closely with HR to schedule onboarding meetings and working with your Partner to identify collateral/reports they may need to support with a smooth transition.

Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team.  As you will be liaising with high profile clients and candidates strong communication skills are required along with the ability to build rapport and have a confident phone manner.  Exceptional attention to detail is imperative especially when it comes to client and candidate facing documents. This role will require 3-5 years’ experience, ideally working in Executive Search or in a similar role within Professional Services, a strong academic record, good MS Office Skills along with the ability to learn the firm’s internal database system.  This is a wonderful opportunity to join a world leading team with a fabulous company culture in stunning new offices.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Operations Manager for Investment Firm / Mayfair / Competitive Salary and Benefits

This very successful investment firm in Mayfair is looking for a capable, experienced, motivated and adaptable Office Manager to ensure the smooth running of the office, oversee the HR function and help to support the team. This role is vital to the business and as such requires someone with solid experience within a professional services firm, who can show a high level of understanding of what is required.

The duties will include:

Operations

  • Responsible for the overall administration of office operations and facilities management
  • Work with building management, vendors, and contractors to resolve issues, respond to all facility inquires and requests, substantiate issues, and take necessary corrective steps.
  • Work with vendors and contractors on space repairs, maintenance
  • Maintain relationships with property management, vendors, contractors, and security.
  • Schedule all routine service and maintenance including carpet/tile cleaning; painting, a/c; kitchen equipment, etc. and keep maintenance calendar current.
  • Request and review work orders, bids, and proposals from vendors.
  • Process all invoices for the office and ensure payment is made in a timely manner.
  • Ensure that the office is in compliance with the disaster contingency plan.
  • Maintain relationships with the corporate travel agency, ensuring travel policies are followed, high level of service is provided to travellers and that the firm receives the best pricing options.
  • Monitor travel reports and daily travel log
  • Event planning.
  • Other operations tasks and projects as assigned.

Human Resources

  • Responsible for setting performance standards, professional growth and development plans, team meetings for your direct reports, as well as other supervisory responsibilities as needed.
  • Assist with the two annual review cycles, (June and December) managing the performance evaluation process to ensure timeliness and completeness.
  • Assist with the annual benefit review and open enrolment process.
  • Responsible for new hire and termination processes, including background checks.
  • Manage new employee orientation including distribution and explanation of benefit program materials.
  • Maintain personnel files and employee census information.
  • Other HR tasks and projects as assigned.

Please get in touch if you are an experienced Office Manager or Operations Executive, looking for a challenging, rewarding new opportunity. This role requires you to be in the office 5 days a week so needs someone who enjoys being in the office and working as part of a strong team.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Senior PA / Asset Management firm / finance experience required / City/ £53k

Our client is a leading global asset management firm with a super culture and strong PA team and they are looking for a Senior PA to join them.  This is a role to focus on 3 key senior members and their investment team in a varied and incredibly busy role.  You will be based in their stunning City offices in a hybrid role of 4 days in the office and 1 from home.  The key responsibilities are as follows:

  • Provide support to a team of up to 10 investment professionals including 2 MDs
  • Provide support where required in the following areas: CRM, marketing materials preparation
  • Diary management including Investor meetings, Investment Committee & Board meetings
  • Travel bookings
  • Collating and filing expenses
  • Minute taking
  • Event planning and execution – for internal & client company events
  • Answering & screening telephone calls
  • Co-ordinate projects and project-led tasks
  • Liaise with clients – internal & external – including Board members, portfolio company PA’s, business guests, IT, Marketing and HR teams
  • Liaising with other executives on behalf of immediate team
  • Collating and distributing papers for meetings and Board packs
  • Managing databases and filing systems
  • Wider office support including rotation cover for the Front of House

Skills & Experience:

  • Solid previous experience as a senior PA or EA, within the finance sector

Personal Attributes:

  • Ability to work effectively under time pressure and possible interruptions
  • Strong work ethic and high attention to detail
  • Excellent planning and organisational skills
  • Flexible and able to work well as part of a team; a self-starter
  • Ability to adapt within a fast-paced environment
  • Trustworthy, reliable and discreet
  • Excellent communication skills – written & spoken
  • Excellent telephone manner
  • Proactive & “can-do” attitude
  • Highly presentable and articulate

The right candidate will have a least 3 years PA/EA experience, within professional services or finance, be super proactive, have great attention to detail and excellent verbal and written communications skills. This role would suit someone who enjoys a busy and fast paced environment.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Team Assistant in Tech Founder’s Office / Central London / £55k DOE

This is an incredible opportunity for a skilled, bright and hard-working individual who is keen to learn and develop their career.

You will be working in the business office of a very successful and highly regarded UHNW founder and CEO of a global tech company, working alongside his really impressive long standing Senior Executive Assistant, in ensuring the smooth running of his daily life.

While the Senior Executive Assistant is there to train and mentor, the right candidate will need to be highly proactive and confident working independently. Previous experience and exposure of working with high-net-worth individuals or entrepreneurs in tech, is critical to ensure an understanding of the exceptionally fast paced, ever-changing and demanding nature of this world of work. We are looking for a high level of emotional intelligence, a meticulous attention to detail and a resilient nature; with an adaptable mindset and strong work ethic being key.

This person will be given full exposure to how the Founder / CEO’s office is run, with huge scope for long-term growth. Not only will you be working alongside a fabulous mentor, but you will also be at the heart of a driven, dynamic and fast-growing global team.

This role is hybrid but there needs to be flexibility as and when is needed and an awareness that there will be some out of hours work.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Travelling PA role / Requires Fluent French / £70 – £80k

We are looking for a PA with fluent French (must be mother tongue English) to assist an UHNWI across all of his affairs and travel with him internationally.  You have to be very flexible and adaptable and happy to travel extensively and working to ever changing schedules. The role will include both business and private duties and you will be part of a great team to ensure his life runs seamlessly day to day. The principal has extremely high standards but is also polite and kind. He needs a PA who is professional, a great communicator, proactive and who thinks ahead. Experience of working with HNWIs is desirable. As with any job at this level attention to detail is key as well as discreet and the ability to problem solve, and think on your feet to make things happen within time constraints. They are looking for someone who is UK based even though the role requires extensive travel.   Duties will include but not be limited to:

  • Full diary management with strong attention to detail: scheduling meetings and calls across multiple time zones, adding all relevant correspondences, notes, and context to appointments, booking transportation
  • Inbox management: prioritising relevant emails and responding where appropriate in a timely manner
  • Acting as gatekeeper for the principal
  • Drafting letters, emails and document in both English and French and maintaining filing system of all relevant documentation
  • Researching and organising all personal holidays (villas/hotels, flight bookings, private jets, transfers, drivers etc.)
  • Organising private events and booking reservations and doctor/dentist appointments.
  • Purchasing gifts
  • Ad hoc personal errands

This role will require someone who has the ability to multitask, prioritise and build relationships with people at all levels. The role would suit someone who is articulate, deeply organised, forward thinking, proactive, but who also has a friendly and easy-going and with heaps of common sense. You will need to have a calming presence, but have the ability to push back when needed and be happy to express your opinions when asked for them.  The right candidate will have at least 5 years PA experience (ideally supporting a HNWI), fluent French and MUST hold a driving license. This is an incredible opportunity, where no two days are the same.  This is not a 9-5 role and needs someone who is willing to work out of hours and be totally flexible.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

PA to Founders of Interior Design Firm  / Chelsea / £50-£60k

We are looking for a charming and experienced PA to support the successful founders of an interior architecture studio specialising in luxury hospitality and high-end residential design. The founders are a husband-and-wife team and very lovely but incredibly busy being successful business owners and hands on parents. As a result, they need assistance through all aspects of their family and business life and as they’ve never had a PA before they will want someone with the experience to gently guide them and suggest the best processes/systems to ensure their lives can be run efficiently and smoothly. They have a small, friendly and international team of just under 20ppl in the studio and everyone works on a hybrid basis. The duties will include but not be limited to:

EA responsibilities:

  • Set up best-practice systems and procedures as required for collaboration and assistance to the Co-founders
  • Full Co-founder diary management across business and personal schedules with strong attention to detail; including scheduling meetings and calls, adding all relevant correspondences, notes, and context to appointments, booking transportation etc.
  • Co-founder inbox management: prioritising relevant emails and responding where appropriate in a timely manner
  • Manage co-founders’ incoming and outgoing post, local and international couriers
  • Assist the co-founder in their collaboration with the external social media and marketing team, prepare projects press data
  • Taking minutes in meeting (attended by co-founders) and compiling action points
  • Organising travel itineraries; flights, transfers, accommodation, restaurant reservations etc for co-founders
  • Acting as gatekeeper on all co-founder incoming calls, fielding requests, following up appropriately and keeping the respective co-founder well informed
  • Building and nurturing relationships with clients
  • Conducting research/analysis as directed
  • Preparing internal and external reports, documentation and communication, as needed and ensuring that all correspondence and relevant materials are produced in a timely and accurate manner
  • Creating and maintaining a filing system of all relevant co-founder & business documents
  • Assist with greeting guests coming into the studio and offering teas/coffees, phone answering and general reception duties
  • Coordinate the usage of office meeting tables and assist with preparations for meetings.
  • Monitor and manage office supplies. Order / purchase as necessary.
  • Manage internal registries: alarm, keys, suppliers
  • Manage general office organisation and housekeeping (cleaning, repairs, etc.)
  • Assisting Studio Manager with ad hoc support when needed – Fill-in for Studio Manager on Fridays
  • Collaborate with the Studio Manager for internal and external events (i.e. client events, socials, & dinners)

PA Responsibilities:

  • Planning and organising personal travel itineraries and holidays schedules (villas/hotels, flight bookings, transfers, etc.)
  • Overseeing and filtering and flagging all important communication from the children’s school and ensuring all events are sync’d with the co-founders’ diaries
  • Booking all family appointments; dentist, doctors, restaurant reservations etc
  • Organising events (e.g. private dinners, family parties, weekend trips)
  • Creating and maintaining a filing/archiving system for personal paperwork
  • Handling household bills, car MOTs and services, property insurance renewals etc
  • Sourcing gifts for friends, family and staff
  • Other ad hoc personal errands

The right candidate will have at least 3 years + PA experience supporting at director or founder level, possess excellent communication skills and have a proactive and problem-solving attitude. Some experience across both private and business PA support is required. This is a lovely role that someone can carve out and make their own. It will be fast paced and pressurised at times so someone calm, confident and personable is key. It’s a hybrid role but will require some flex. The studio is in Chelsea.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Temp Jobs

Due to the fast turnaround of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.