Current Jobs

Permanent Jobs
Office Manager Maternity Contract / Design company / Shoreditch (July start) / £45k

This client designs, builds and manages a diverse range of property portfolios and they are based in gorgeous offices in Shoreditch with a team of around 50 people.   Their fabulous Office Manager is going on maternity leave and so they are looking for someone to provide cover for her whilst she is away.  The role is 80% office management and 20% EA to the Founder and the key responsibilities are as follows:

Office Management Responsibilities

  • Oversee the day-to-day operations of the office in collaboration with the Office Head of Departments, ensuring an efficient and well-organised workplace.
  • Maintain a warm, professional, and welcoming environment for employees, clients, and visitors.
  • Greet guests and clients, manage meeting room bookings, and ensure all meeting spaces are clean, well-equipped, and client-ready.
  • Share internal communications and updates to ensure team-wide alignment and engagement.
  • Organise and support company events, including staff socials, team-building initiatives, and seasonal celebrations.
  • Ensure the cleanliness and proper functioning of shared facilities, such as kitchens and coffee machines.
  • Monitor adherence to company policies and procedures, escalating issues where appropriate.
  • Manage office supplies, stationery, and inventory, ensuring availability for both staff and visitors.
  • Liaise with contractors to schedule and coordinate planned maintenance and address ad-hoc building issues in a timely manner.
  • Ensure compliance with health and safety regulations, maintaining required documentation and conducting periodic checks.
  • Oversee building safety protocols, including first aid, fire warden responsibilities, and evacuation training.
  • Act as the key liaison with the IT support provider to manage system issues, upgrades, and the onboarding/offboarding of staff IT equipment.
  • Receive and distribute post and deliveries, and coordinate courier services as required.
  • Administer the management of company vehicles, including documentation and servicing schedules.
  • Review and refine office systems and procedures to enhance efficiency and effectiveness.
  • Support monthly payroll processes by preparing and submitting necessary administrative data.

​​​​​​​HR Support

  • Draft and manage employment contracts and related documentation.
  • Coordinate onboarding for new employees, including IT setup and orientation.
  • Maintain confidential HR records and assist in ensuring compliance with employment regulations.
  • Monitor and record employee holiday and sickness leave using the company’s online HR portal.

The team are wonderful, and it is a great place to work but these are big shoes to fill as the current Office Manager really has been incredible.  We are looking for someone with good office management experience, with good client facing skills, high emotional intelligence, deeply organised and down to earth.  This contract is to start in July and will be for 1 year. The hours are 8.30am-5.30pm with an hour for lunch and it is 5 days a week in the office, with no outside of hours support needed.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

EA to CEO/Founder of scaling geopolitical consultancy / Mayfair / Hybrid / c £70k

Our client is a dynamic, grounded and super smart founder of a small, successful and growing consultancy firm that helps boutique finance clients with the issues they face on a global geopolitical scale. The founder is looking for an experienced EA who has worked at CEO/founder level before and who has the aptitude to take on a lot more across the business and really grow with them. It’s a great opportunity for someone who has an interest in global current affairs and is looking for a meaty, high-level EA role. The founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. The team is made up of experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, who can pre-empt issues, think outside the box and who is a self-starter.  Duties will include but are not limited to:

Business EA Tasks (80%):

  • Complex diary management, including planning and scheduling meetings, managing time to best effect for the Founder
  • Organising detailed multi stop international travel itineraries; flights, transfers, accommodation, visa etc
  • Inbox management; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner
  • Acting as gatekeeper / point of contact for the Founder and being his eyes and ears
  • Carrying out research on new clients and around client projects
  • Helping to build and nurture relationships with key clients
  • Sorting and managing all expenses/invoices
  • Assisting with business administration
  • Implementing administrative systems and processes
  • Supporting with admin across internal operations: HR, facilities, travel budgets etc.
  • Event management (approx. 2 per quarter)
  • Maintaining CRM

Private PA Tasks for Founder (20%)

  • Booking personal appointments & personal travel
  • Assisting with management of private property
  • Handling household bills, car MOTs and services, property insurance renewals etc
  • Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc).
  • Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc).

The right candidate will have a degree,  must be mother tongue English and possess exceptional written and spoken communications skills. Experience working across a global remit is required and previous experience in finance, consultancy, a family office or a start-up is appealing.  Candidates must have worked at CEO/founder level and show longevity in their roles. Given the business has a start up energy it’s important that the EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is hybrid working.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Tech savvy Operations Manager role with progression / Central London / £40-£50k

We are looking for a solution orientated, self-motivated and ambitious individual who is tech savvy, and could take on a busy Operations Manager role. Our client is an ethnographical research firm that works with several big tech firm, amongst other clients, and helps them uncover vital consumer data on a global scale to help drive their business forward. They are looking for a confident, positive and proactive new team member on their operations team. They are a really lovely bunch of people, all very intelligent and passionate but also down to earth and friendly. The focus of this role is to help identify and improve processes and systems and make the business more efficient, streamline and successful as a result. You will be working under the Director of Operations who is really brilliant and very happy to mentor someone.  There is lots of room for growth in this role and they like people who can think outside the box and who can harness the power of AI tools to help them find solutions and make improvements. The ideal candidate will have at least 2 years plus admin, operations, events or PA experience. They must be techy savvy and have experience using tech tools to help them in their work or business life and who is quick at picking up new apps and tech tools. Strong skills in MS Office, particularly Excel, and G Suite are also required. This role is hybrid.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Executive Assistant to the CEO of family run business / Bristol / Part time or Full time £50-£60k

We are seeking an experienced Executive Assistant to join a small but very successful family business based in Bristol. This is a key appointment, newly created to support the exceptional, fast-paced, and entrepreneurial CEO. The role involves supporting him to manage tasks across their holding company and its growing number of subsidiaries. It requires an intuitive, like minded individual with excellent communication, organisation and administration skills. You will be based in a small team which includes a husband and wife and it will require occasional work in the offices and some working from home.

Key Responsibilities:

  • Assist with the CEO’s diary and travel arrangements
  • Manage task lists, delegating actions and monitoring deadlines
  • Delegated research projects and administrative tasks
  • Prepare documents for meetings and assist with follow up actions
  • Assist the CEO with communication, internal and external, for example:
  • Internal project updates
  • Business social media presence
  • Act as a Gatekeeper during periods of absence
  • Governance duties associated with company formation, pension schemes etc
  • Board meetings – booking dates, arranging agendas, papers, minutes
  • Maintain company formation and management information
  • Develop & maintain Group corporate reward programme
  • Arrange agendas, papers, and minutes for Monthly SMT meetings
  • Oversee office arrangements
  • Account Manage outsourced providers
  • Provide administrative support to the Head of People. This may include assistance with:
  • Company payrolls
  • Employee benefits schemes
  • New starters/leavers
  • Other delegated tasks across the HR spectrum
  • Assist the CEO with personal tasks as required

Key Skills & Qualifications:

  • Experience in an executive support role
  • Tech savvy and intuitive with technology
  • Open to new ways of working
  • Excellent written and verbal communication skills
  • Strong organizational and time-management abilities with a keen eye for detail
  • Ability to handle sensitive information with confidentiality and professionalism
  • Proactive mindset with the ability to anticipate needs and act accordingly
  • Strong interpersonal skills with the ability to work independently and as part of a team

The team you would work with are absolutely delightful, impressive, driven, entrepreneurial and family orientated.  You will not only act as the EA but you will be their second set of eyes and ears, soundboard and gatekeeper.  It is a hugely varied role and would suit someone who has worked in a start-up business rather than a big well-structured corporate.  This role could be full time or part time (0.8 FTE) and will be a combination of working in the office and working from home.  They can provide real flexibility in terms of hours.  This really is a very special and unique role within a fabulous company.  If this sounds of interest, please send your CV ASAP.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Temp to Perm – Private PA to HNWI / West London / £25 per hour

Our client is a HNWI who is looking to settle and make roots in London and she is looking for a private PA to support her from her home in West London. This role will be based in her home 5 days per week between 10am – 6pm (with 1 hour lunch break). She is a very kind, intelligent and private person, who is looking for a PA who is calm, gentle and patient with excellent communication skills and the ability to throw their hand to many things. Duties will include but not be limited to:

PA duties:

  • Dairy and schedule management for the principal; meetings, events, appointments and restaurant bookings
  • Ensure the smooth running of the day
  • Oversee the housekeeper and cleaner
  • Support the principal in sourcing reliable and trusted service providers i.e. lawyers, drycleaners etc
  • Assist with personal errands, logistics
  • Manage the principal’s financial budget/invoices/bills and overseeing household staff spending
  • Help to set up/renew phone accounts, insurance etc.
  • Manage online orders, deliveries & returns
  • Book travel
  • Arrange appointments with stylists / makeup artists
  • Assist the principal with personal shopping
  • Write itinerates for the principal
  • Manage university admin – portal, emails, timetable
  • Manage medical admin – portal, email, timetable coordinating

Skills Required:

  • Degree or secretarial training desired
  • Tech savvy (IT support is a big part of the role: Familiar with Notion, Canva, GoDaddy, G suite)
  • Good communicator, resourceful, solutions orientated and kind
  • Interest in health and nutrition
  • London based
  • Driving licence desired
  • Openness to travel with the role when required
  • Happy to set themselves up as a self-employed and invoice the client

The role would ideally suit someone with 2-4 years’ experience who is tech savvy with excellent communication skills. Candidates must be kind, discreet, proactive, and flexible. You would be working from an office at her home, or meeting around London so someone London based is essential.  The right person does not need a huge amount of experience but some experience as a PA supporting a HNWI or and in a private setting would be ideal. This is a temp to perm role, and candidates will be paid on an hourly rate.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Senior Receptionist & Office Manager  / Asset Management Firm / City / £50-£57k 

This very successful asset management firm is looking for a professional, experienced Receptionist and Office Manager for a 12 month FTC.

The role is based on Reception within a lovely open plan office and the Receptionist is part of the close knit, supportive support team. The role requires a friendly and proactive individual to manage the front of house and meetings rooms alongside a part-time junior Receptionist. It will require someone who is professional, friendly and a team player. The duties will include but not be limited to:

  • Front of House meeting, greeting and liaising with clients – internal and external – and
    providing a 5* guest experience.
  • Take ownership for the FOH function, including the tidiness of the front of house area and
    any required materials in reception area and meeting rooms.
  • Ownership for all client liaison at the front desk, including meeting all security protocols,
    issuing security passes, taxi bookings, food requests and other requirements made for
    clients.
  • Support and brief meeting hosts on technology facilities in each meeting room.
  • Maintain the reception and communal areas organising anything needed to maintain their
    look and performance including organising maintenance, cleaning, IT updates.
  • Manage phone calls from building reception as guests arrive and liaising with meeting
    organisers to let them know their guests have arrived whilst ensuring their meeting room is
    clean and ready for use.
  • Ensure that every phone call is handled in a courteous and professional manner.
  • Ensure all client facilities are appropriately tended including catering, cleaning and liaising
    with relevant parties, as appropriate.
  • Manage external catering requirements, ensuring all catering is booked pro-actively and
    appropriate means to serve all catering has been organised – including celebrations within
    the office.
  • Use meeting room booking system to ensure client rooms are managed appropriately and
    bookings can be amended as required.
  • Collate and organise stationery orders for the London office.
  • Organise and take responsibility for incoming and outgoing post – ensuring an efficient and
    timely collection and delivery to appropriate person.
  • Responsible for directing all enquiries accordingly.
  • Ensure the safe keep and regular update of office related information so that they can be
    easily retrieved for review when needed by relevant staff members. (e.g. H&S records).
  • Liaise with suppliers to affect the ordering of items required by the Company on a regular
    basis – including stationery, food and beverage and ad-hoc purchases as required.
  • Coordinate the proper maintenance of the office, client areas, and meeting rooms.
  • Responsible for checking the state of stationery and equipment in the office and if found to
    be malfunctioning, the maintenance personnel should be informed to fix it.
  • Building management liaison, including fault reporting and tenant representation.
  • Provide support, mostly administrative to other members of staff according to the directives
    of the lead PA.
  • Ensure compliance with all company policies, procedures, and guidelines.
  • Establish strong internal relationships across the business.
  • Any other ad hoc duties.

The role requires someone proactive, organised, reliable, used to working in a fast paced environment, who is very professional and experienced in front of house and facilities support.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Part-Time Receptionist for Wonderful Asset Management Firm / City / £25k

This very successful asset management firm is looking for a professional and hard working part-time Receptionist for a 12 month FTC.

The role is based on Reception within a lovely open plan office and the Receptionists are part of the close knit, supportive support team. This role will work closely alongside a senior Receptionist, supporting them and the wider PA team as needed. The role requires a friendly and proactive individual to help manage the front of house and meetings rooms. It will require someone who is professional, friendly and a team player. The duties will include but not be limited to:

  • Front of House meeting, greeting and liaising with clients – internal and external – and providing a 5* guest experience.
  • Assisting with client liaison at the front desk, including meeting all security protocols, issuing security passes, taxi bookings, food requests and other requirements made for clients.
  • Support and brief meeting hosts on technology facilities in each meeting room.
  • Maintain the reception and communal areas organising anything needed to maintain their look and performance.
  • Manage phone calls from building reception as guests arrive and liaising with meeting organisers to let them know their guests have arrived whilst ensuring their meeting room is clean and ready for use.
  • Ensure that every phone call is handled in a courteous and professional manner.
  • Ensure all client facilities are appropriately tended including catering, cleaning and liaising with relevant parties, as appropriate.
  • Manage external catering requirements, ensuring all catering is booked pro-actively and appropriate means to serve all catering has been organised – including celebrations within the office.
  • Use meeting room booking system to ensure client rooms are managed appropriately and bookings can be amended as required.
  • Collate and organise stationery orders for the London office.
  • Organise incoming and outgoing post – ensuring an efficient and timely collection and delivery to appropriate person.
  • Responsible for directing all enquiries accordingly.
  • Ensure the safe keep and regular update of office related information so that they can be easily retrieved for review when needed by relevant staff members.
  • Liaise with suppliers to affect the ordering of items required by the Company on a regular basis – including stationery, food and beverage and ad-hoc purchases as required.
  • Coordinate the proper maintenance of the office, client areas, and meeting rooms.
  • Responsible for checking the state of stationery and equipment in the office and if found to be malfunctioning, the maintenance personnel should be informed to fix it.
  • Provide support, mostly administrative to other members of staff according to the directives of the lead PA.
  • Ensure compliance with all company policies, procedures, and guidelines.
  • Establish strong internal relationships across the business.
  • Any other ad hoc duties.

The role requires someone proactive, organised and reliable, who will provide part-time support to the Receptionist and wider team as needed. The role requires someone with 2 years experience, who is willing to work hard and help where needed.

The hours are 10am-3pm Monday to Thursday for a 12 month fixed term contract.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Project Manager at Leading Boutique Headhunting firm / Mayfair / £45-£55k

This global, market leading executive search firm is looking for a Project Manager to support the team will all admin and logistics surrounding the mandates they work on.  You will be based in stunning, modern open plan Mayfair offices amongst the most driven, dynamic and fun team.  The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment.  The team are supportive and the company culture really is fabulous. The role will involve:

  • Support the team with the end-to-end execution of search assignments by upholding a robust process internally to reduce time to shortlist and placement and enabling the wider Sales and Delivery teams to achieve project milestones. This will involve extensive diary management of key internal/external stakeholders to diarise pitches, weekly update calls, shortlist stages and search close down meetings.
  • Take ownership of creating documentation for searches including but not limited to; pitches, engagement terms, NDA’s, search packs and candidate briefing documents. This requires strong knowledge of Microsoft Suite and Adobe to execute changes quickly and accurately.
  • Support the team with client events including venue bookings, logistics, collateral, diary invites and updating the CRM system to support with tracking ROI.
  • Responsible for scheduling and accurately tracking business development meetings for your Partner into the CRM.
  • Provide ad-hoc admin support to your Partners (and occasionally the wider team members).
  • Extensive understanding of the CRM and ATS systems to support in executing changes within the system related to; forecasting, event management, candidate management and adding business development activities.
  • Works with the Partner/Director to ensure the successful conclusion of a search, playing a key role in ensuring the close down of a search happens and capturing next actions.
  • Support with company wide meetings, including deck preparation and note taking.
  • Support your team when a new starter joins the company/team. This would include working closely with HR to schedule onboarding meetings and working with your Partner to identify collateral/reports they may need to support with a smooth transition.

Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team.  As you will be liaising with high profile clients and candidates strong communication skills are required along with the ability to build rapport and have a confident phone manner.  Exceptional attention to detail is imperative especially when it comes to client and candidate facing documents. This role will require 3-5 years’ experience, ideally working in Executive Search or in a similar role within Professional Services, a strong academic record, good MS Office Skills along with the ability to learn the firm’s internal database system.  This is a wonderful opportunity to join a world leading team with a fabulous company culture in stunning new offices.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Operations Manager for Investment Firm / Mayfair / Competitive Salary and Benefits

This very successful investment firm in Mayfair is looking for a capable, experienced, motivated and adaptable Office Manager to ensure the smooth running of the office, oversee the HR function and help to support the team. This role is vital to the business and as such requires someone with solid experience within a professional services firm, who can show a high level of understanding of what is required.

The duties will include:

Operations

  • Responsible for the overall administration of office operations and facilities management
  • Work with building management, vendors, and contractors to resolve issues, respond to all facility inquires and requests, substantiate issues, and take necessary corrective steps.
  • Work with vendors and contractors on space repairs, maintenance
  • Maintain relationships with property management, vendors, contractors, and security.
  • Schedule all routine service and maintenance including carpet/tile cleaning; painting, a/c; kitchen equipment, etc. and keep maintenance calendar current.
  • Request and review work orders, bids, and proposals from vendors.
  • Process all invoices for the office and ensure payment is made in a timely manner.
  • Ensure that the office is in compliance with the disaster contingency plan.
  • Maintain relationships with the corporate travel agency, ensuring travel policies are followed, high level of service is provided to travellers and that the firm receives the best pricing options.
  • Monitor travel reports and daily travel log
  • Event planning.
  • Other operations tasks and projects as assigned.

Human Resources

  • Responsible for setting performance standards, professional growth and development plans, team meetings for your direct reports, as well as other supervisory responsibilities as needed.
  • Assist with the two annual review cycles, (June and December) managing the performance evaluation process to ensure timeliness and completeness.
  • Assist with the annual benefit review and open enrolment process.
  • Responsible for new hire and termination processes, including background checks.
  • Manage new employee orientation including distribution and explanation of benefit program materials.
  • Maintain personnel files and employee census information.
  • Other HR tasks and projects as assigned.

Please get in touch if you are an experienced Office Manager or Operations Executive, looking for a challenging, rewarding new opportunity. This role requires you to be in the office 5 days a week so needs someone who enjoys being in the office and working as part of a strong team.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Part Time EA to Founder/CEO of Private Family Office / North London / £50-£70k pro rata

We are looking for an experienced and skilled EA to support the Founder of a private family office on a part time basis across 5 days per week. The founder is a very successful financer and investor with a passion in health and wellbeing. It’s a small team set up with a loyal and professional team in the US and London. He has a brilliant Chief of Staff, and the EA will work closely with her and support the Founder across his business and personal affairs. They have an office in North London and would like the EA to join them a minimum of 3, ideally 4, mornings per week in the office. They are looking for someone who can work a minimum of 20 hours per week across 5 days. They want someone who is flexible and can keep an eye on their phone outside of working hours, however they are very reasonable and there won’t be extensive work out of hours it will just be for urgent matters. The Founder and CoS are really lovely people who value professionalism, attention to detail, loyalty and a strong work ethic.

Duties will include but not be limited to:

EA responsibilities

  • Scheduling (there are usually 2 – 3 requests a day)
  • Clearing up and maintaining filing systems and other offices processes
  • Office management (this is very light as office is small and serviced)
  • Travel booking when appropriate, including occasional conference booking
  • Assistance with organising team offsites where appropriate
  • PA responsibilities
  • Coordinating family schedule – including kids and school responsibilities
  • Managing suppliers for the family (e.g. payment of tutors)
  • Recruitment of new housekeeper / cook
  • Strong interest in and ongoing overview of family health and wellbeing
  • Admin support on any family business
  • Personal research and planning for the family e.g. booking restaurants, holidays etc

The ideal candidate will be a bright and super-efficient EA with experience supporting at founder / C-suite / HNWI level and they must have a strong passion for health and wellbeing. Whilst open to industry experience, there is a preference for someone who has worked in finance or a family office previously. As it is a small office, candidates must be confident at working autonomously, be super proactive, reliable, and down to earth with a positive outlook. Longevity in previous roles is very important to the Founder, as he is looking for someone who will stay with him for the long term as his EA. Knowledge of MS office and Google suite is preferred and candidate must be comfortable on Excel.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Senior PA / Asset Management firm / finance experience required / City/ £53k

Our client is a leading global asset management firm with a super culture and strong PA team and they are looking for a Senior PA to join them.  This is a role to focus on 3 key senior members and their investment team in a varied and incredibly busy role.  You will be based in their stunning City offices in a hybrid role of 4 days in the office and 1 from home.  The key responsibilities are as follows:

  • Provide support to a team of up to 10 investment professionals including 2 MDs
  • Provide support where required in the following areas: CRM, marketing materials preparation
  • Diary management including Investor meetings, Investment Committee & Board meetings
  • Travel bookings
  • Collating and filing expenses
  • Minute taking
  • Event planning and execution – for internal & client company events
  • Answering & screening telephone calls
  • Co-ordinate projects and project-led tasks
  • Liaise with clients – internal & external – including Board members, portfolio company PA’s, business guests, IT, Marketing and HR teams
  • Liaising with other executives on behalf of immediate team
  • Collating and distributing papers for meetings and Board packs
  • Managing databases and filing systems
  • Wider office support including rotation cover for the Front of House

Skills & Experience:

  • Solid previous experience as a senior PA or EA, within the finance sector

Personal Attributes:

  • Ability to work effectively under time pressure and possible interruptions
  • Strong work ethic and high attention to detail
  • Excellent planning and organisational skills
  • Flexible and able to work well as part of a team; a self-starter
  • Ability to adapt within a fast-paced environment
  • Trustworthy, reliable and discreet
  • Excellent communication skills – written & spoken
  • Excellent telephone manner
  • Proactive & “can-do” attitude
  • Highly presentable and articulate

The right candidate will have a least 3 years PA/EA experience, within professional services or finance, be super proactive, have great attention to detail and excellent verbal and written communications skills. This role would suit someone who enjoys a busy and fast paced environment.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Team Assistant in Tech Founder’s Office / Central London / £55k DOE

This is an incredible opportunity for a skilled, bright and hard-working individual who is keen to learn and develop their career.

You will be working in the business office of a very successful and highly regarded UHNW founder and CEO of a global tech company, working alongside his really impressive long standing Senior Executive Assistant, in ensuring the smooth running of his daily life.

While the Senior Executive Assistant is there to train and mentor, the right candidate will need to be highly proactive and confident working independently. Previous experience and exposure of working with high-net-worth individuals or entrepreneurs in tech, is critical to ensure an understanding of the exceptionally fast paced, ever-changing and demanding nature of this world of work. We are looking for a high level of emotional intelligence, a meticulous attention to detail and a resilient nature; with an adaptable mindset and strong work ethic being key.

This person will be given full exposure to how the Founder / CEO’s office is run, with huge scope for long-term growth. Not only will you be working alongside a fabulous mentor, but you will also be at the heart of a driven, dynamic and fast-growing global team.

This role is hybrid but there needs to be flexibility as and when is needed and an awareness that there will be some out of hours work.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Administrative Assistant at Educational Consultancy / Parsons Green / £28-£32K

Our client is an educational consultancy that provides tutoring and consultancy services to UHNW families both in the UK and internationally and they are looking for a new administrator to join their small, friendly and passionate team. The role requires someone with excellent verbal and written communications skills, who will be comfortable liaising with HNWIs and their staff as well as nurturing relationships with teachers and tutors, and of course who can engage well with children! You will play an integral part in the business, helping with everything from scheduling appointments between teachers and clients to office management to database management. You will be working alongside a senior EA and supporting her. Duties will include but not be limited too:

  • Liaising with UHNW clients and scheduling appointments and lessons
  • Managing CRM system and approving lesson reports and flagging up issues
  • Daily report to Founder with updates on reports
  • Helping prepare information and packs for exams
  • Nurturing relationships with teachers and onboarding new teachers
  • Sending out contracts/registration forms
  • Tracking staff holidays
  • Mail Merge tasks (teacher recruitment)
  • Office management: managing supplies, filing, couriers and all enquires
  • Managing a high volume of emails from teachers and clients

They are based in great offices in Fulham, with access to a gym, trendy food trucks and situated amongst other offices. They are looking for someone with at least 6 months to 2 years admin/PA exp, who is tech savvy, proactive and super organised! If you’ve used mail merge before that’s a big plus! Excellent communication skills are key as its dealing with HNW clients who can be demanding. As a small company it’s a muck in, hardworking, team culture and they are a very friendly bunch and they have an office dog! This is a hybrid role but requires flexibility. They ideally want someone lives in an easily commutable distance, that could still get to the office even if transport strikes hit again.

Please note, that due to the high volume of applications we get for every job we post, we are only able to respond to successful applicants.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Travelling PA role / Requires Fluent French / £70 – £80k

We are looking for a PA with fluent French (must be mother tongue English) to assist an UHNWI across all of his affairs and travel with him internationally.  You have to be very flexible and adaptable and happy to travel extensively and working to ever changing schedules. The role will include both business and private duties and you will be part of a great team to ensure his life runs seamlessly day to day. The principal has extremely high standards but is also polite and kind. He needs a PA who is professional, a great communicator, proactive and who thinks ahead. Experience of working with HNWIs is desirable. As with any job at this level attention to detail is key as well as discreet and the ability to problem solve, and think on your feet to make things happen within time constraints. They are looking for someone who is UK based even though the role requires extensive travel.   Duties will include but not be limited to:

  • Full diary management with strong attention to detail: scheduling meetings and calls across multiple time zones, adding all relevant correspondences, notes, and context to appointments, booking transportation
  • Inbox management: prioritising relevant emails and responding where appropriate in a timely manner
  • Acting as gatekeeper for the principal
  • Drafting letters, emails and document in both English and French and maintaining filing system of all relevant documentation
  • Researching and organising all personal holidays (villas/hotels, flight bookings, private jets, transfers, drivers etc.)
  • Organising private events and booking reservations and doctor/dentist appointments.
  • Purchasing gifts
  • Ad hoc personal errands

This role will require someone who has the ability to multitask, prioritise and build relationships with people at all levels. The role would suit someone who is articulate, deeply organised, forward thinking, proactive, but who also has a friendly and easy-going and with heaps of common sense. You will need to have a calming presence, but have the ability to push back when needed and be happy to express your opinions when asked for them.  The right candidate will have at least 5 years PA experience (ideally supporting a HNWI), fluent French and MUST hold a driving license. This is an incredible opportunity, where no two days are the same.  This is not a 9-5 role and needs someone who is willing to work out of hours and be totally flexible.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Lovely EA & OM role at boutique accounting firm / Parsons Green / £50K / Hybrid

Our client is a small, successful and friendly software-led accounting firm in SW London and they are looking for an experienced and proactive EA & Office Manager to ensure the smooth running of the business so the two founders have more time to focus on clients and growing the business. They are a really nice, hardworking bunch and the London team is currently 4ppl strong but they have a wider team of c 30ppl. The two founders are lovely and really want to find someone experienced who will step into this role and enjoy carving it out and taking ownership of it. There is lots for someone to get involved with in terms of administration and operations for the business, but core duties will include but not be limited to:

  • Diary management for co-founders; including planning and scheduling meetings
  • Inbox management for co-founders; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner
  • Acting as gatekeeper / point of contact for the co-founders
  • Building and nurturing relationships with key clients
  • Collating and sending out all client marketing emails and updates
  • Overseeing office invoices and business banking payments
  • Assisting with wider business administration, such as preparing internal and external reports and documentation
  • Updating and monitoring the CRM system
  • Managing all office filing systems
  • Overseeing team training
  • Assisting with employee on boarding and other ad hoc HR tasks
  • Handling any IT or software issues
  • Ensuring the office is fully stocked and kept presentable
  • Answering calls and managing the office post; scanning, sending and saving appropriately
  • Ad hoc personal support; booking appointments and restaurants etc

This is a great opportunity for someone looking for a busy and varied role but one that will offer a flexibility and good working hours within a fun yet grown up team environment. This role is hybrid (ideally 4:1 but there is flex) and candidates must have a positive, proactive nature and be willing to muck in across a small business but also take really ownership of this important role at the heart of the business. The right candidate will have at least 10 years experience behind them.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

PA to Founders of Interior Design Firm  / Chelsea / £50-£60k

We are looking for a charming and experienced PA to support the successful founders of an interior architecture studio specialising in luxury hospitality and high-end residential design. The founders are a husband-and-wife team and very lovely but incredibly busy being successful business owners and hands on parents. As a result, they need assistance through all aspects of their family and business life and as they’ve never had a PA before they will want someone with the experience to gently guide them and suggest the best processes/systems to ensure their lives can be run efficiently and smoothly. They have a small, friendly and international team of just under 20ppl in the studio and everyone works on a hybrid basis. The duties will include but not be limited to:

EA responsibilities:

  • Set up best-practice systems and procedures as required for collaboration and assistance to the Co-founders
  • Full Co-founder diary management across business and personal schedules with strong attention to detail; including scheduling meetings and calls, adding all relevant correspondences, notes, and context to appointments, booking transportation etc.
  • Co-founder inbox management: prioritising relevant emails and responding where appropriate in a timely manner
  • Manage co-founders’ incoming and outgoing post, local and international couriers
  • Assist the co-founder in their collaboration with the external social media and marketing team, prepare projects press data
  • Taking minutes in meeting (attended by co-founders) and compiling action points
  • Organising travel itineraries; flights, transfers, accommodation, restaurant reservations etc for co-founders
  • Acting as gatekeeper on all co-founder incoming calls, fielding requests, following up appropriately and keeping the respective co-founder well informed
  • Building and nurturing relationships with clients
  • Conducting research/analysis as directed
  • Preparing internal and external reports, documentation and communication, as needed and ensuring that all correspondence and relevant materials are produced in a timely and accurate manner
  • Creating and maintaining a filing system of all relevant co-founder & business documents
  • Assist with greeting guests coming into the studio and offering teas/coffees, phone answering and general reception duties
  • Coordinate the usage of office meeting tables and assist with preparations for meetings.
  • Monitor and manage office supplies. Order / purchase as necessary.
  • Manage internal registries: alarm, keys, suppliers
  • Manage general office organisation and housekeeping (cleaning, repairs, etc.)
  • Assisting Studio Manager with ad hoc support when needed – Fill-in for Studio Manager on Fridays
  • Collaborate with the Studio Manager for internal and external events (i.e. client events, socials, & dinners)

PA Responsibilities:

  • Planning and organising personal travel itineraries and holidays schedules (villas/hotels, flight bookings, transfers, etc.)
  • Overseeing and filtering and flagging all important communication from the children’s school and ensuring all events are sync’d with the co-founders’ diaries
  • Booking all family appointments; dentist, doctors, restaurant reservations etc
  • Organising events (e.g. private dinners, family parties, weekend trips)
  • Creating and maintaining a filing/archiving system for personal paperwork
  • Handling household bills, car MOTs and services, property insurance renewals etc
  • Sourcing gifts for friends, family and staff
  • Other ad hoc personal errands

The right candidate will have at least 3 years + PA experience supporting at director or founder level, possess excellent communication skills and have a proactive and problem-solving attitude. Some experience across both private and business PA support is required. This is a lovely role that someone can carve out and make their own. It will be fast paced and pressurised at times so someone calm, confident and personable is key. It’s a hybrid role but will require some flex. The studio is in Chelsea.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

EA & PA to Founder of ground breaking tech firm / South London / Salary DOE

This inspirational, driven and ambitious Founder is looking for an EA/PA to support him as he continues to grow an already established and successful tech business. Candidates MUST have supported at C-Suite in a high growth tech business for over 3 years.  This pivotal role involves providing exceptional administrative, operational, and project management support of the highest calibre. The EA/PA will work in tandem with an existing Chief of Staff, ensuring seamless operations and strategic alignment within the Founder’s office. Occasionally, the EA/PA will also extend support to the executive team as needed. It is a dynamic, hungry and techy culture with the team all being passionate and results driven and this new EA needs to be of the same mindset.  Whilst very engaging, this busy founder has very high standards, a passion for detail and he is deeply organised. The role is split 50:50 between private and business support and so a very close yet very professional relationship will be formed between the Founder and his new EA.

Key Responsibilities:

  • Serve as the primary liaison between the Founder, the executive team, company employees, prospective clients, and external partners
  • Efficiently manage the Founder’s schedule, coordinate daily activities, and prioritize tasks across multiple time zones with competing priorities, both from a hands-on and strategic perspective
  • Collaborate proactively with the Chief of Staff and executive team to enhance operational execution and coordination
  • Support the Founder with various errands when necessary
  • Streamline processes and outcomes across various aspects of the Founder’s responsibilities, including overseeing all Business Unit updates, collating them into meaningful reports and executive summaries
  • Facilitate cross-company logistics, including calls, offsites, and events
  • Handle executive communications, such as taking calls, responding to emails, and interacting with partners
  • Organize extensive and intricate global travel arrangements
  • Create internal and external corporate documents, assemble presentations, and capture meeting minutes
  • Maintain an orderly electronic document filing system
  • Contribute to the development of a strong professional culture and ethically driven environment
  • Demonstrate discretion when handling highly confidential information

Qualifications and Skills:

  • A degree is highly desirable
  • Substantial experience as an Executive Assistant, ideally within a Founder-led scale-up, family office environment, or companies directly supporting C-level executives/Business Owners
  • Proficiency in Microsoft Office applications (Word, PowerPoint, Excel and Outlook) and Google Suite
  • Outstanding organizational, time management, and problem-solving abilities, coupled with meticulous multitasking skills
  • Exceptional attention to detail and a strong orientation toward precision
  • A composed, approachable, and professional demeanour

This is not your normal 9-5 role but the Founder is also keen to keep a degree of work life balance in his own and his team’s lives and he does require a brief catch up over the weekend to get on top of the week ahead. As there are often last minute requests, he would like someone that is based in London so the commute is not too far. The ideal candidate should be self-motivated, an excellent problem-solver, and have a proven track record of engaging with Founders, Board members, and C-level executives. The ability to manage multiple priorities and tasks in a fast-paced, deadline-driven corporate environment is essential. This role is office-based five days a week (SW London), and the client wants someone London based or within 30 minutes by train.  The scope to learn and grow is huge.  This is a fabulous opportunity for a gifted EA who wants to be the true right hand to an inspirational tech Founder.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Financial Services EA based in Abu Dhabi

This driven, dynamic and international team require a talented and skilled Executive Assistant to support them in a busy traditional EA role.  The role is based in Abu Dhabi in one of the top financial services institutions and will suit someone based locally or someone that would consider relocating from the UK.  It requires someone with perfect English, strong secretarial skills and a can-do attitude.  The role will involve but not be limited to:

  • Organising complex national and international travel
  • Managing very busy diaries and scheduling appointments
  • Email correspondence
  • Inbox management
  • Taking phone calls and acting as a gatekeeper where necessary
  • Database management
  • Producing and formatting presentations and reports
  • Organising events
  • Project planning/management
  • Research for the team

The successful candidate must have:

  • Minimum of 10 years’ experience in general administrative and/or clerical work, preferably within financial services industry
  • Good knowledge of PC applications, particularly Microsoft Office and other graphic and presentation
  • Degree is not a requirement but is a plus
  • Fluent English (this will be tested)

This is a wonderful opportunity to be part of a multinational team who are exceptional at what they do but approachable and friendly.  They are looking for an EA who has first class communication skills both written and verbal, a positive attitude and someone who is polite, courteous, friendly and patient.  It is imperative that you are discrete and able to deal with confidential information and are a team player who works collaboratively.  You need to be able to work at a very fast pace, accurately and often under pressure. The compensation involves:

Compensation: Attractive package salary (incl. standard allowances), bonus eligibility, annual home leave ticket for self and family, medical (for self and family), schooling allowance for children, relocation allowance. If you are based in Abu Dhabi will include a housing allowance.

If you would like to apply for this role please send your CV to: [email protected] quoting the job title.

Temp Jobs

Due to the fast turnaround of temp roles, we do not always advertise each booking on our website, however if you are looking for temp or contract roles please register your CV with us via our website.